Presentation skills

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Presentation skills

  1. 1. Presentation Skills
  2. 2. Topics Covered  Planning a presentation  Importance of body language  Presentation Aids  Delivery  Questions
  3. 3. Planning your presentation
  4. 4. Planning your Presentation  Research topic thoroughly - Copyrights/plagiarism  Clear flow from one slide to next  Make sure it grabs audience attention  Illustrate information with examples  Simple language  Keep it simple and to the point!  No waffle - It distracts audience
  5. 5. Important points  Timing  The Audience  Topic Relevance  Delivery  Clear tone of voice  Smile  Aids  PowerPoint  Projector Make sure to keep you're audience engaged!
  6. 6. Body Language
  7. 7. Body Language  Body language accounts for 80% of the message.  What we actually say only accounts for 20%.  Be comfortable and confident  Smile!  Use a posture that is directed towards you're audience.
  8. 8. Body Language  Eye contact – Engage your audience  Minimal use of hand gestures  Focus on Pace and Tone
  9. 9. Body Language  Every action communicates subconsciously to others.  The most important thing in communication is hearing what isn't said.  Relax – watch your breathing  Short quick breaths indicate nervousness  Deep long breaths indicate calmness
  10. 10. Presentation Aids
  11. 11. Presentation Aids  Minimal use is more effective  Use aids to support and illustrate your point  Make a lasting impact
  12. 12. Presentation Aids  Colour and font type must be uniform  Use colour carefully!  Check grammar, spelling and vocabulary  Always before the presentation starts to avoid looking unprofessional.  Print slides for distribution to the audience  Prior to the presentation!
  13. 13. Presentation Aids  If equipment breaks down, acknowledge it and move forward, don’t stop!  Each presentation should contain 3 to 4 slides.  Be careful of embarrassing screensavers!
  14. 14. Presentation Delivery
  15. 15. Types Of Delivery  Delivered from notes  Most common, extremely difficult, use sparingly  Off the cuff  usually perfected by watching others rehearsing  From memory  Not as acceptable or as common as other methods
  16. 16. Delivering the Presentation  Introduce yourself and maintain eye contact!  Take your time – Go at an even pace  Allow time for the audience to absorb what you're saying  Summarise and wrap up  Thank your audience!
  17. 17. Reviewing the Delivery  Practise your delivery  Review it regularly  Check your content  Check visual aid flow  Focus on what you want to achieve from the presentation  Did you deliver it in the time allocated?
  18. 18. Handling Questions
  19. 19. Question Handling  Save questions to a formal Q & A session at the end  The first question will generally tell if you have successfully communicated your points  Take your time when answering questions. Thank the person for their question and acknowledge their view point  Do not get into an argument over differing
  20. 20. Question Handling  Do not wait until the actual presentation to hear questions. Anticipate potential questions during slide preparation  Maintain eye contact with the person asking the question and include the entire audience in your answer  If you cannot answer the question say so and offer to get back later with the answer
  21. 21. Question Handling  Where possible address potential questions during the presentation  The wrap up question and answer session presents an opportunity to further explore the subject matter and provides you - the presenter - with a chance to reinforce your key points  The question and answer session should focus on delivering additional information and not repeating topics already covered
  22. 22. Summary That completes our delivery on the topic of Presentation Skills. Thanks to Emma, Anna, Siobhan and Maurice for doing such a good job and a special thanks to you, the audience, for your attention

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