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SPP Careers 501:Project Management   Clark Bonilla, Director  Alumni and Career Services    School of Public Policy       ...
Table of Contents1. Project Management (PM) Defined2. Why PM for SPP Students?3. Benefits of PM4. Special Knowledge Areas ...
1. Project Management Defined              SPP Careers 501   3
PM Defined PM is “the allocation, tracking, and utilization of  resources to achieve a particular objective  within a spe...
PM Defined by Techniques PM involves “new methods of restructuring  management and adapting special management  technique...
PM Illustrated                                                   CEO                                                      ...
PM ComparisonsTable 1: Organizational     General             ProjectCriteria                  Management          Managem...
Competitive Advantages of PM “project management offers organizations the  means to be efficient, effective, and competit...
5 PM Functions Initiation Planning Execution Monitoring and Controlling Closing      James P. Lewis, Fundamentals of...
Approaches to Projects     Management of project business, budget, and technical baselines, including baseline change     ...
2. Why PM for SPP Students?             SPP Careers 501   11
PMBOK for SPP Students Sustainability research requires interdisciplinary teams. Green technologies requires interdiscip...
Special Skills for SPP Students Proposal Development               Budgeting Contract Development               Procur...
Examples of Special Analytic  Tools Planning: SWOT Analysis, Cost-Benefit Analysis,  Cost-Effectiveness Analysis, Trade-O...
3. PM Benefits for Institutions               SPP Careers 501    15
General Benefits of PM Accomplishing projects on time and budget with  minimal disruption to normal operations Minimizin...
Special Benefits of PM Identification of functional responsibilities to  ensure all activities are accounted for,  regard...
Special Benefits of PM Measurement of accomplishment against plans Early identification of problems so that  corrective ...
4. Special Knowledge Areas of PM              SPP Careers 501      19
Project Integration Management Project Integration Management: “ensures the project is properly planned, executed, and co...
Project Scope Management Project Scope Management: “includes authorizing the job, developing a scope statement that will ...
Project Time Management Project Time Management: “developing a schedule that can be met, then controlling work to ensure ...
Project Cost Management Project Cost Management: “involves estimating the cost of resources, including people, equipment,...
Project Quality Management Project Quality Management: includes “quality assurance (planning to meet quality requirements...
Project HR Management Project Human Resource Management: “involves identifying the people needed to do the job, defining ...
Project Communications Management Project Communications Management: “involves planning, executing, and controlling the a...
Project Risk Management Project Risk Management: “is the systematic  process of identifying, quantifying, analyzing,  and...
Project Procurement Management Project Procurement Management: “involves deciding what must be procured, issuing requests...
5. PM Professional Development              SPP Careers 501    29
Careers Using PM Engineers Architects and planners Economic and real estate developers IT personnel Marketing personn...
For SPP Graduates PM as integration of policy outcome analysis  and organizational process analysis PM as entry into int...
PM Scenarios for SPP Graduates Examining regulatory compliance of new hybrid  car production Analyzing incentives for ad...
PM Career Pathways                    State                 Corporate      ConsultingCareer          Environmental        ...
International Certification Project Management Institute (www.pmi.org) Project Management Professional (PMP) credential...
ReferencesBlomquist, Tomas; Hallgren, Markus; Nilsson,  Andreas; and Soderholm, Anders. (2010)  Project-as-Practice: In Se...
References - 2Forsberg, Kevin; Mooz, Hal; and Cotterman,  Howard. (2005) Visualizing Project  Management: Models and Frame...
References - 3Jackson, Karen Luke and Keener, Barbara J.  (2002) Introduction to Community College  Resource Development: ...
References - 4Kerzner, Harold. (2001) Project Management: A  Systems Approach to Planning, Scheduling, and  Controlling. N...
References - 5PMI. (2007) The Benefits of a Credentialed Workforce: Why Organizations Gain from Promoting Credentials. PMI...
For More Information:       Clark Bonilla, Director       Office: 404-385-7220clark.bonilla@pubpolicy.gatech.edu          ...
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Spp Careers 501 Project Management

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Value of Project Management Body of Knowledge for Public Policy Students and Graduates.

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  1. 1. SPP Careers 501:Project Management Clark Bonilla, Director Alumni and Career Services School of Public Policy SPP Careers 501 1
  2. 2. Table of Contents1. Project Management (PM) Defined2. Why PM for SPP Students?3. Benefits of PM4. Special Knowledge Areas of PM5. PM Professional Development6. References SPP Careers 501 2
  3. 3. 1. Project Management Defined SPP Careers 501 3
  4. 4. PM Defined PM is “the allocation, tracking, and utilization of resources to achieve a particular objective within a specified period of time.”  Managing Projects Large and Small (Harvard Business Essentials, 2004): xi. SPP Careers 501 4
  5. 5. PM Defined by Techniques PM involves “new methods of restructuring management and adapting special management techniques, with the purpose of obtaining better control and use of existing resources.”  Harold Kerzner, Project Management (2001): 2-3. SPP Careers 501 5
  6. 6. PM Illustrated CEO Board of Special Directors Assistant VP VP VP VP VP Operations Finances R&D M&A HR Standardized Customized Project Production Production Planning Facilities Logistics Project #1 Project #1IT Support Inventory Project #2 Project #2 OSHA Project SalesCompliance Evaluation Product 1Marketing ProductionProduct 2Production SPP Careers 501 6
  7. 7. PM ComparisonsTable 1: Organizational General ProjectCriteria Management ManagementProduction Cycle Continuous Limited TimeProduction Process Standardized CustomizedManagement Hierarchical Vertical (Pyramid)Organizational Fully MinimalIntegration (Streamlined)Communications Diffused Limited SPP Careers 501 7
  8. 8. Competitive Advantages of PM “project management offers organizations the means to be efficient, effective, and competitive in a shifting, complex, and unpredictable environment.”  Ika, Lavagnon A. (2009) Project Success as a Topic in Project Management Journals. Project Management Journal, 40(4): 6-19. SPP Careers 501 8
  9. 9. 5 PM Functions Initiation Planning Execution Monitoring and Controlling Closing  James P. Lewis, Fundamentals of Project Management (2007): 18-20. SPP Careers 501 9
  10. 10. Approaches to Projects Management of project business, budget, and technical baselines, including baseline change management and authorization, requirements flowdown, traceability, and accountability. Requirements Management Project Systems Management Engineering Process of managing requirements toProcess of planning, applying, and Include user and stakeholder requirements,controlling the use of resources to concept selection, architecture development,achieve a specific objective within a requirements flowdown and traceability,specified time. opportunity and risk management, system integration, verification, validation and(Source: Forsberg, et al, 2005) lessons learned. SPP Careers 501 10
  11. 11. 2. Why PM for SPP Students? SPP Careers 501 11
  12. 12. PMBOK for SPP Students Sustainability research requires interdisciplinary teams. Green technologies requires interdisciplinary project teams. Increasingly S&T, environmental, and energy fields are utilizing interdisciplinary project teams. PMBOK aids SPP students in analyzing these teams. PMBOK prepares SPP students to participate in these teams. More employers seek SPP graduates with PMBOK. SPP Careers 501 12
  13. 13. Special Skills for SPP Students Proposal Development  Budgeting Contract Development  Procurement Organizational Process  Quality Control and Analysis Management Defining Project Scope  Project Evaluation  Communications Scheduling Management Cost Estimating  Risk Analysis and (“Costing”) Management SPP Careers 501 13
  14. 14. Examples of Special Analytic Tools Planning: SWOT Analysis, Cost-Benefit Analysis, Cost-Effectiveness Analysis, Trade-Off Analysis Scheduling: Program Evaluation and Review Technique (PERT) Risk: Sensitivity Analysis Costing: Life-Cycle Costing (LCC) Controlling: Earned Value Analysis (EVA) Quality: Pareto Analysis, Trend Analysis, Six Sigma Evaluation: Logical Framework Analysis SPP Careers 501 14
  15. 15. 3. PM Benefits for Institutions SPP Careers 501 15
  16. 16. General Benefits of PM Accomplishing projects on time and budget with minimal disruption to normal operations Minimizing development time for unique projects, reducing costs and risks Effective use of resources, i.e., pulling in specific personnel to create ideal project teams  Managing Projects Large and Small (2007): xii. SPP Careers 501 16
  17. 17. Special Benefits of PM Identification of functional responsibilities to ensure all activities are accounted for, regardless of personnel turnover Minimizing the need for continuous reporting Identification of time limits for scheduling Identification of a methodology for trade-off analysis SPP Careers 501 17
  18. 18. Special Benefits of PM Measurement of accomplishment against plans Early identification of problems so that corrective action may follow Improved estimating capability for future planning Knowing when objectives cannot be met or will be exceeded  Herzner, Project Management (2001): 3. SPP Careers 501 18
  19. 19. 4. Special Knowledge Areas of PM SPP Careers 501 19
  20. 20. Project Integration Management Project Integration Management: “ensures the project is properly planned, executed, and controlled, including the exercise of formal project control. … every activity must be coordinated or integrated with every other one in order to achieve the desired project outcomes.” (Lewis, 2007, p. 20) SPP Careers 501 20
  21. 21. Project Scope Management Project Scope Management: “includes authorizing the job, developing a scope statement that will define the boundaries of the project, subdividing the work into manageable components with deliverables, verifying that the amount of work planned has been achieved, and specifying scope change control procedures.” (Lewis, 2007, p. 20) SPP Careers 501 21
  22. 22. Project Time Management Project Time Management: “developing a schedule that can be met, then controlling work to ensure that this happens!” (Lewis, 2007, p. 20) SPP Careers 501 22
  23. 23. Project Cost Management Project Cost Management: “involves estimating the cost of resources, including people, equipment, materials, and such things…” (Lewis, 2007, pp. 20-21) SPP Careers 501 23
  24. 24. Project Quality Management Project Quality Management: includes “quality assurance (planning to meet quality requirements) and quality control (steps taken to monitor results to see if they conform to requirements).” (Lewis, 2007, p. 21) SPP Careers 501 24
  25. 25. Project HR Management Project Human Resource Management: “involves identifying the people needed to do the job, defining their roles, responsibilities, and reporting relationships, acquiring those people, and then managing them as the project is executed.” (Lewis, 2007, p. 21) SPP Careers 501 25
  26. 26. Project Communications Management Project Communications Management: “involves planning, executing, and controlling the acquisition and dissemination of all information relevant to the needs of all project stakeholders.” (Lewis, 2007, p. 21) SPP Careers 501 26
  27. 27. Project Risk Management Project Risk Management: “is the systematic process of identifying, quantifying, analyzing, and responding to project risk.” (Lewis, 2007, p. 21) SPP Careers 501 27
  28. 28. Project Procurement Management Project Procurement Management: “involves deciding what must be procured, issuing requests for bids or quotations, selecting vendors, administering contracts, and closing them when the job is finished.” (Lewis, 2007, p. 22) SPP Careers 501 28
  29. 29. 5. PM Professional Development SPP Careers 501 29
  30. 30. Careers Using PM Engineers Architects and planners Economic and real estate developers IT personnel Marketing personnel (product development) Construction personnel Many scientists involved in R&D Manufacturing personnel, etc. SPP Careers 501 30
  31. 31. For SPP Graduates PM as integration of policy outcome analysis and organizational process analysis PM as entry into interdisciplinary project teams PM as transferable skill sets (sectors, horizontal and vertical career pathways) PM as advancement into management (PMP certification for project management-readiness) SPP Careers 501 31
  32. 32. PM Scenarios for SPP Graduates Examining regulatory compliance of new hybrid car production Analyzing incentives for adopting of new residential energy efficiency technologies Performing environmental impact analysis for proposed new real estate development Analyzing organizational processes to improve knowledge management from special projects Monitoring quality of green technologies to reduce carbon emissions. SPP Careers 501 32
  33. 33. PM Career Pathways State Corporate ConsultingCareer Environmental Environmental Environmental Services Services ServicesMatrixExecutive Senior PartnerDirectorial Environmental Serv. DirectorManagement Special Projects ManagerProfessional Compliance OfficerClassified Intern SPP Careers 501 33
  34. 34. International Certification Project Management Institute (www.pmi.org) Project Management Professional (PMP) credential Training opportunities (annual conferences, seminars, journals) Networking opportunities, exposure to different industries More systems and process-oriented thinking (Blomquist et. al, 2010) SPP Careers 501 34
  35. 35. ReferencesBlomquist, Tomas; Hallgren, Markus; Nilsson, Andreas; and Soderholm, Anders. (2010) Project-as-Practice: In Search of Project Management Research That Matters. Project Management Journal, 41(1): 5-16.Bower, Douglas C. and Walker, Derek H. T. (2007) Planning Knowledge for Phased Rollout Projects. Project Management Journal, 38(3): 45-60.Couillard, Jean; Garon, Serge; and Riznic, Jovica. The Logical Framework Approach—Millennium. Project Management Journal, 40(4): 31-44. SPP Careers 501 35
  36. 36. References - 2Forsberg, Kevin; Mooz, Hal; and Cotterman, Howard. (2005) Visualizing Project Management: Models and Frameworks for Mastering Complex Systems. Hoboken: John Wiley & Sons, Inc.Ika, Lavagnon A. (2009) Project Success as a Topic in Project Management Journals. Project Management Journal, 40(4): 6-19. SPP Careers 501 36
  37. 37. References - 3Jackson, Karen Luke and Keener, Barbara J. (2002) Introduction to Community College Resource Development: Creating Preferred Futures. Community College Journal of Research and Practice, 26: 1-6.Jedd, Marcia. (2007) The Evolution Begins: A New Breed of Project Managers Can Talk Projects and Business Strategy. PM Network, 21(6): 60-64. SPP Careers 501 37
  38. 38. References - 4Kerzner, Harold. (2001) Project Management: A Systems Approach to Planning, Scheduling, and Controlling. NY: John Wiley & Sons, Inc.Lakika, Susan. (2008) By Focusing on Lessons Learned, Project Managers Can Avoid Repeating the Same Old Mistakes.” PM Network, 22(2): 74-77.Lewis, James P. (1995) The Project Manager’s Desk Reference. New York: McGraw-Hill. SPP Careers 501 38
  39. 39. References - 5PMI. (2007) The Benefits of a Credentialed Workforce: Why Organizations Gain from Promoting Credentials. PMI Today, Supplement to PM Network, 9:2. SPP Careers 501 39
  40. 40. For More Information: Clark Bonilla, Director Office: 404-385-7220clark.bonilla@pubpolicy.gatech.edu SPP Careers 501 40
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