Collections Conundrums orWHAT DO I DO WITH THIS?!             Oregon Museum Association | Fall 2011 meeting  Heather Bouch...
TELL THE TRUTH!*     *We encourage open & honest communication, and this will be a confidentialexchange. You don’t have to...
INFORMAL POLL: 1. Who works exclusively with collections?      2. Are you paid staff? A volunteer?3. Who has collections t...
WHAT ARE COLLECTIONS       CONUNDRUMS?They come by many names including: Restricted  gift, Permanent Loan, Old Loans Uncla...
WHAT CAN HELP TO PREVENTCOLLECTIONS CONUNDRUMS?1. A Collections Management Policy (CMP)2. Checks and balances3. Rememberin...
Collections Management Policy        Sample OutlineIntroductionMission StatementStatement of AuthorityCollections   Defini...
Collections Management Policy                     Sample OutlineIntroductionMission StatementStatement of AuthorityCollect...
Objects in Custody  Found in Collection  Old Loans/Unclaimed Loans  DispositionCollections Care  Documentation  Assessment...
Collections Management Policy                vs.         Collections PlanCollections Plan: A plan that guides the content ...
Found-in-Collection                Undocumented Objects:     those objects similar to collections and found incollections ...
Found-in-Collection                  Found-in-Collection:undocumented objects that remain without status after all    atte...
Found-in-Collection    Undocumented Objects vs. Found-in-Collection:   The differecne between the two is research and the ...
HYPOTHETICALS   During a recent inventory, you found nearly one  hundred objects whose cards have been marked  "deaccessio...
CASE STUDY: ABANDONED           PROPERTY                                  Case StudyKnow your state abandoned property law...
RESOURCES •   RC-AAM listserve: Great resource for advice and answers from     peers. Registrars Committee - http://www.rc...
RESOURCESHeather Bouchey-Portland Art Museumheather.bouchey@pam.org503-276-4366Danielle Davis -Regional Art and Culture Co...
CONUNDRUMS!!!    Q&A           Oregon Museum Association | Fall 2011 meetingHeather Bouchey – PAM, Danielle Davis – RACC, ...
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OMA 2011: Collections Conundrums

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What do I do with this?! Conundrums in the Collection— Taking the cue from the book and popular AAM session, "Collections Conundrums," collections managers and registrars will present case studies on
conundrums they have faced and field questions from the audience on issues from their institutions.

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OMA 2011: Collections Conundrums

  1. 1. Collections Conundrums orWHAT DO I DO WITH THIS?! Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis– RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  2. 2. TELL THE TRUTH!* *We encourage open & honest communication, and this will be a confidentialexchange. You don’t have to name your institution. You don’t even need to tell us yourreal name. Maybe you have a “friend” who has experienced a similar situation. Really, it’s cool. But rest assured, your secrets are safe with us. Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  3. 3. INFORMAL POLL: 1. Who works exclusively with collections? 2. Are you paid staff? A volunteer?3. Who has collections training from a sourceoutside your institution? I.E. BACC, certificate programs, collections seminars, classes? Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  4. 4. WHAT ARE COLLECTIONS CONUNDRUMS?They come by many names including: Restricted gift, Permanent Loan, Old Loans UnclaimedProperty, Doorstep donations, Unsigned Deed of Gift, Promised Gift, Partial Gift, Undocumented objects, etc. Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  5. 5. WHAT CAN HELP TO PREVENTCOLLECTIONS CONUNDRUMS?1. A Collections Management Policy (CMP)2. Checks and balances3. Remembering the collection is held in thepublic trust4. You don’t have to say yes to everything &learn how to say no. Nicely. Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  6. 6. Collections Management Policy Sample OutlineIntroductionMission StatementStatement of AuthorityCollections Definition of Collections Scope of Collection or Collecting PlanEthicsAccession Criteria MethodsDeaccession Criteria DispositionLoans
  7. 7. Collections Management Policy Sample OutlineIntroductionMission StatementStatement of AuthorityCollections Definition of Collections Scope of Collection or Collecting PlanEthicsAccession Criteria MethodsDeaccession Criteria DispositionLoans Incoming Outgoing Courier Policy
  8. 8. Objects in Custody Found in Collection Old Loans/Unclaimed Loans DispositionCollections Care Documentation Assessment, Conservation, and Maintenance Environment Storage InventoryRisk Management Insurance Pest Management Disaster PlanningSecurityPolicy RevisionTerm Definitions
  9. 9. Collections Management Policy vs. Collections PlanCollections Plan: A plan that guides the content of thecollections and leads staff in a coordinated and uniformdirection over time to refine and expand the value of thecollections in a predetermined way. Plans are time-limitedand identify specific goals to be achieved. They alsoprovide a rationale for those choices, and specify howthey will be achieved, who will implement the plan, whenit will happen, and what it will cost.
  10. 10. Found-in-Collection Undocumented Objects: those objects similar to collections and found incollections areas with no numbers, no information in theirhousing, nor any characteristics that might connect them to documentation. Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  11. 11. Found-in-Collection Found-in-Collection:undocumented objects that remain without status after all attempts to reconcile them to existing records of permanent collection and loan objects are completed. Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  12. 12. Found-in-Collection Undocumented Objects vs. Found-in-Collection: The differecne between the two is research and the museums ability to assume ownership of the object. Tracking undocumented objects from the moment they are found is of utmost importance. Once a completeinventory and reconciliation are complete, the remaining objects are and may be considered museum property. , Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  13. 13. HYPOTHETICALS During a recent inventory, you found nearly one hundred objects whose cards have been marked "deaccessioned, " but the objects are clearly still present in the museum. There are no records ofdeaccession in the ojbect files, and you have no idea when the deaccessioning might have been done. How do you proceed? Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  14. 14. CASE STUDY: ABANDONED PROPERTY Case StudyKnow your state abandoned property laws:Oregon § 358.415 to 358.440http://www.oregonlaws.org/ors/358.415“Loans to Museums” Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  15. 15. RESOURCES • RC-AAM listserve: Great resource for advice and answers from peers. Registrars Committee - http://www.rcaam.org • ALI-ABA - http://www.ali-aba.org (American Law Institute-American Bar Assoc) Legal Issues in Museum Administration cds which can be checked out from the RC-WR if you are a member. • RC-WR Registrars Committee-Western Region. • Museum Registration Methods, 5th edition (MRM 5). • A Legal Primer on Managing Museum Collections by Marie Malaro*For a complete list, please provide us with your email address and we will sendthem to you, along with the presentation. Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  16. 16. RESOURCESHeather Bouchey-Portland Art Museumheather.bouchey@pam.org503-276-4366Danielle Davis -Regional Art and Culture Councilddavis@racc.orgNoelle McClure-Portland Art Museumnoelle.mcclure@pam.orgNicole Nathan-Claret Associates & ONEnicole@claretassociates.net503-490-8971 Oregon Museum Association | Fall 2011 meeting Heather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
  17. 17. CONUNDRUMS!!! Q&A Oregon Museum Association | Fall 2011 meetingHeather Bouchey – PAM, Danielle Davis – RACC, Noelle McClure – PAM, Nicole Nathan – Claret Associates and Oregon Nikkei Endowment
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