Digital Preservation Catherine Kirkland
BBC Domesday  Project <ul><li>Domesday Book ca. 1086 </li></ul><ul><li>Still viewable today at National Archives </li></ul...
BBC Domesday Project <ul><li>Data released on 12” LV-ROM disks that could only be read by a special BBC microcomputer </li...
DIGITAL DOMESDAY <ul><li>An important digital work had  a life-span of 14 years… from creation to obsolescence! </li></ul>
Digital files will last a lifetime…or five years,  whichever comes first. --Jeff Rothenberg, RAND Corporation
Long Term Digital Preservation <ul><li>Oxymoron? </li></ul><ul><li>Information Age = Impermanent information </li></ul><ul...
Digital Information At Risk <ul><li>Medical and Health Records </li></ul><ul><li>Historical and financial records </li></u...
Library of Congress / NDIIPP <ul><li>National Digital Information Infrastructure and Preservation Program established by C...
Preserving Creative America <ul><li>Kicked off April 2006 in Los Angeles </li></ul><ul><li>75 participants represented cre...
First Questions to Answer <ul><li>What should be saved? </li></ul><ul><li>Who is responsible? </li></ul><ul><li>Who pays? ...
Preserving Creative America <ul><li>Relative to Publishing: </li></ul><ul><ul><li>Preservation of digital photography, ill...
Copyright Protection <ul><li>Copyright = Life of creator plus 70 years </li></ul><ul><li>The nation’s most valuable histor...
Digital Asset Management Systems <ul><li>Good start </li></ul><ul><li>Only addresses storage and retrieval </li></ul><ul><...
Digital Preservation Challenges <ul><li>Unpredictable technological  development </li></ul><ul><li>Over 200 storage system...
Preservation No Longer a “Just in Case” Activity <ul><li>Preservation requires  active management  of files from the time ...
Active Management <ul><li>Plan for preservation at job’s inception </li></ul><ul><li>Update legacy files periodically to n...
The Rest of the Story…
Domesday Redux <ul><li>Not a total loss as feared </li></ul><ul><li>Changing storage media identified </li></ul><ul><li>Re...
Lesson Learned <ul><li>If you have enough time and resources, recovery of data is possible… provided you don’t start too l...
ACT NOW!
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Digital Preservation Project

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This presentation is to create awareness of the need to take active steps to preserve the digital content being created today. It was presented in 2006 to a group of nationally prominent publishers. I am involved in the Preserving Creative America project, part of the National Digital Information Infrastructure and Preservation Program, a Strategic initiative by the Library of Congress.

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Digital Preservation Project

  1. 1. Digital Preservation Catherine Kirkland
  2. 2. BBC Domesday Project <ul><li>Domesday Book ca. 1086 </li></ul><ul><li>Still viewable today at National Archives </li></ul><ul><li>Digitized from 1984-86 </li></ul><ul><li>Cost £2.5 million to produce </li></ul>
  3. 3. BBC Domesday Project <ul><li>Data released on 12” LV-ROM disks that could only be read by a special BBC microcomputer </li></ul><ul><li>By 2000, nearly every 12” drive was out of commission </li></ul>
  4. 4. DIGITAL DOMESDAY <ul><li>An important digital work had a life-span of 14 years… from creation to obsolescence! </li></ul>
  5. 5. Digital files will last a lifetime…or five years, whichever comes first. --Jeff Rothenberg, RAND Corporation
  6. 6. Long Term Digital Preservation <ul><li>Oxymoron? </li></ul><ul><li>Information Age = Impermanent information </li></ul><ul><li>Easily accessible </li></ul><ul><li>Easily lost </li></ul>
  7. 7. Digital Information At Risk <ul><li>Medical and Health Records </li></ul><ul><li>Historical and financial records </li></ul><ul><li>Motion pictures and television broadcasts </li></ul><ul><li>Published periodicals both in print and online </li></ul><ul><li>E-books and E-journals </li></ul><ul><li>Music recordings </li></ul><ul><li>Personal and commercial photography and video </li></ul><ul><li>Other artistic works </li></ul>
  8. 8. Library of Congress / NDIIPP <ul><li>National Digital Information Infrastructure and Preservation Program established by Congress in 2000 (NDIIPP) </li></ul><ul><li>Librarian of Congress to lead planning effort to preserve “born digital” artistic works. </li></ul><ul><li>“ Born Digital” = wholly created electronically with no analog equivalent </li></ul>
  9. 9. Preserving Creative America <ul><li>Kicked off April 2006 in Los Angeles </li></ul><ul><li>75 participants represented creative industries, software development, education, archival institutions and publishing </li></ul><ul><li>Shared common vocabulary and challenges </li></ul>
  10. 10. First Questions to Answer <ul><li>What should be saved? </li></ul><ul><li>Who is responsible? </li></ul><ul><li>Who pays? </li></ul>
  11. 11. Preserving Creative America <ul><li>Relative to Publishing: </li></ul><ul><ul><li>Preservation of digital photography, illustration, web sites, page layouts from print magazines, newspapers and advertising </li></ul></ul><ul><ul><li>These works are valued by sociologists, historials, archivists, genealogists and researchers </li></ul></ul>
  12. 12. Copyright Protection <ul><li>Copyright = Life of creator plus 70 years </li></ul><ul><li>The nation’s most valuable historical, intellectual and cultural content may not survive its copyright protection. </li></ul>
  13. 13. Digital Asset Management Systems <ul><li>Good start </li></ul><ul><li>Only addresses storage and retrieval </li></ul><ul><li>Don’t address updating legacy files to current versions </li></ul><ul><li>Don’t address cross-application migration </li></ul>
  14. 14. Digital Preservation Challenges <ul><li>Unpredictable technological development </li></ul><ul><li>Over 200 storage systems deployed since 1960s </li></ul><ul><li>None have lasted more than 10 years </li></ul><ul><li>Numerous operating systems; several platforms </li></ul><ul><li>Digital data doubles every 12-18 months! </li></ul>
  15. 15. Preservation No Longer a “Just in Case” Activity <ul><li>Preservation requires active management of files from the time of creation </li></ul>
  16. 16. Active Management <ul><li>Plan for preservation at job’s inception </li></ul><ul><li>Update legacy files periodically to new versions </li></ul><ul><li>Convert files to new formats, if format is becoming obsolete </li></ul><ul><li>Refresh files; copy to new media. </li></ul><ul><li>Create a Mac/PC “museum of hardware and peripherals with necessary OS and applications. </li></ul>
  17. 17. The Rest of the Story…
  18. 18. Domesday Redux <ul><li>Not a total loss as feared </li></ul><ul><li>Changing storage media identified </li></ul><ul><li>Rescue project initiated </li></ul><ul><li>Working hardware found! </li></ul><ul><li>Data recovered and transferred to PC </li></ul><ul><li>Viewer application was restored through reverse engineering </li></ul><ul><li>Luck and skill! </li></ul>
  19. 19. Lesson Learned <ul><li>If you have enough time and resources, recovery of data is possible… provided you don’t start too late. </li></ul><ul><li>Domesday recovery project NOT a model </li></ul>
  20. 20. ACT NOW!
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