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Christiana Dobrzynski Grippe - MARAC: Donor Relations
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Christiana Dobrzynski Grippe - MARAC: Donor Relations

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Presentation "Digitization and Donor Relations: Duties Beyond Processing as a Project Archivist" given during panel "Lessons in Success: Case Studies in Project Management" at the Mid-Atlantic …

Presentation "Digitization and Donor Relations: Duties Beyond Processing as a Project Archivist" given during panel "Lessons in Success: Case Studies in Project Management" at the Mid-Atlantic Regional Archives Conference on October 27, 2012 in Richmond, Virginia.

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    • 1. Job responsibilities Survey the collection and draft processing plan. Determine and acquire necessary supplies. Apply simple preservation and conservation measures. Compile and revise existing descriptions of materials. Re-house the collection in acid-free containers. Write and code detailed finding aid. Assist with reference activities of the Museum Archives. Conduct item-level cataloguing of photographic images and coordinate their digitization and the creation of analogue print copies. Perform any other duties reasonably related to the functions described above.
    • 2. Job responsibilities Survey the collection and draft processing plan. Determine and acquire necessary supplies. Apply simple preservation and conservation measures. Compile and revise existing descriptions of materials. Re-house the collection in acid-free containers. Write and code detailed finding aid. Assist with reference activities of the Museum Archives. Conduct item-level cataloguing of photographic images and coordinate their digitization and the creation of analogue print copies. Perform any other duties reasonably related to the functions described above.
    • 3. Surveying the Daled Papers
    • 4. First impressions
    • 5. First impressions Inventory!
    • 6. First impressions
    • 7. First impressions Labels!
    • 8. First impressionsItem-LevelDescription! Labels!
    • 9. Also in Daled Papers
    • 10. Further developments After surveying, the Daled Papers seemed to be incomplete – some records remained with the donors Coordinated with curatorial departments as well as Museum Archives regarding communicating with donors Curator determined that additional on-site appraisal and interaction with the donors was necessary
    • 11. Donor relations
    • 12. Challenges Was not part of initial cultivation of MoMA’s relationship with the Daleds Would not be part of MoMA’s long-term cultivation of relationship with Daleds Two donors for the one collection Intensely personal situation and potentially very intrusive Language barrier Time constraint Lack of “institutional memory” as project archivist Coordinating amongstseveral departments within the Museum  Museum Archives, Curatorial (Prints and Illustrated Books), Registrar, Art Preparation and Handling, Conservation, Development, etc.
    • 13. Trip to visit the Daleds in Brussels, Belgium
    • 14. Where were the records?
    • 15. Where were the records?
    • 16. Where were the records?
    • 17. Where were the records?
    • 18. Where were the records?
    • 19. Where were the records?
    • 20. Where were the records?
    • 21. Where were the records?
    • 22. Successful survey and appraisal
    • 23. Outreach and educational opportunities What comprises an archive? “Why is this important?”“Who would be interested in this?” “How will this be organized?”
    • 24. Final thoughts  Don’t make assumptions!  Being a facilitator for communication is key  Every interaction is a chance for outreach (both within the institution and outside it)  Our impact extends beyond the archives  Be willing to embrace the “other duties” associated with your job – being “temporary” is not a good reason to ignore outreach

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