Temporary management plan presented 5.14.12

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Acting City Administrator Elaine Stookey's temporary management plan as presented May 14, 2012 to the City of Hyattsville Mayor and Council.

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Temporary management plan presented 5.14.12

  1. 1. A Temporary Management Plan City Council Meeting May 14, 2012OPEB and Health Insurance FY13 MAYORS BUDGET PRESENTATION 1 ‹#›
  2. 2. What has been COMPLETED since the October 2011 Management Plan was presented? OPEB and Health InsuranceTemporary Management Plan 2
  3. 3. City-wide AccomplishmentsThe first draft of the City Continuity of Operations Plan was completed, with contributions from all City departmentsThe ADA transition plan was adoptedStaff work on the FY13 budget was completed OPEB and Health InsuranceTemporary Management Plan 3
  4. 4. Personnel Additions Oct 11 – May 12November: Policy Fellow hired as per FY12 budgetFebruary: Human Resources Director hiredOct - May: All civilian positions in Police Department filled OPEB and Health InsuranceTemporary Management Plan 4
  5. 5. FinanceThe City now has a Procurement PolicyAn additional project was added to the FY10 bond issue OPEB and Health InsuranceTemporary Management Plan 5
  6. 6. Information TechnologyExchange server replacement has been chosen and is currently being implementedNew software for Code Compliance is currently being implemented OPEB and Health InsuranceTemporary Management Plan 6
  7. 7. Information TechnologyGIS data is being relocated to the CloudDPW Internet Service has been upgraded from 768mb to 1150mbInternet service has been set up for employee use in Magruder Park OPEB and Health InsuranceTemporary Management Plan 7
  8. 8. Information Technology & Police Acquisition & implementation of e-citation technology OPEB and Health InsuranceTemporary Management Plan 8
  9. 9. Communications & Public Safety New emergency alert system implemented, adding text alert capacity at no cost to the City OPEB and Health InsuranceTemporary Management Plan 9
  10. 10. Communications & Public WorksA comprehensive communications plan for holiday trash schedule changes was implemented OPEB and Health InsuranceTemporary Management Plan 10
  11. 11. Finance & Public WorksReimbursement was received for the Buchanan Street Project OPEB and Health InsuranceTemporary Management Plan 11
  12. 12. Bike & Pedestrian Enhancements 90% Engineering Design Plans have been completed for the Hiker-Biker Trail OPEB and Health InsuranceTemporary Management Plan 12
  13. 13. Park MaintenancePainting of the large pavilion, restoring picnic tables, and securing picnic tables to the foundation of the large pavilion have been completedA community bulletin board was installed at Magruder Park OPEB and Health InsuranceTemporary Management Plan 13
  14. 14. Recreation Events Recreation holiday events & decorating contest were held as scheduled Calendar for 2012 was completed OPEB and Health InsuranceTemporary Management Plan 14
  15. 15. Recreation EventsFireworks returned toMagruder Park for the firsttime in nearly thirty years. OPEB and Health InsuranceTemporary Management Plan 15
  16. 16. Recreation EventsThe 126th Anniversary Parade & Carnival has been heldPlanning for November 3, 2012’s Handmade on Hamilton: An International Celebration of Craft, Music & Food is underway OPEB and Health InsuranceTemporary Management Plan 16
  17. 17. Recreation Programming Spring Break Camp Escape held as planned Registration opened for Summer Camps in January 2012 OPEB and Health InsuranceTemporary Management Plan 17
  18. 18. Legislative AgendaThe first Legislative Breakfast was held in November 2011 OPEB and Health InsuranceTemporary Management Plan 18
  19. 19. Tree Canopy & Sustainability The Fall Tree Planting Program was completed Watering bags have been installed for all of the recently planted trees OPEB and Health InsuranceTemporary Management Plan 19
  20. 20. Communications: Cable TelevisionUpgrades to the City’s cable station were completed OPEB and Health InsuranceTemporary Management Plan 20
  21. 21. Police Police completed the final step in their fourth Re-Accreditation process Police promotional tests were given Second K-9 officer selected OPEB and Health InsuranceTemporary Management Plan 21
  22. 22. Goals & Performance MeasuresStaff and the Mayor and Council updated the Strategic Goals and Actions for FY12Performance Measures for use in FY13 were also agreed upon and adopted OPEB and Health InsuranceTemporary Management Plan 22
  23. 23. This is what has been completed. What does staff see as projects in the near future? OPEB and Health InsuranceTemporary Management Plan 23
  24. 24. City-wide Plan and Implement reorganizations – Impacts most Departments, and will require support and collaboration across the entire organization OPEB and Health InsuranceTemporary Management Plan 24
  25. 25. Reorganization: Public Works/Parks Determine parks resourcing (vehicles and staff) Complete RFP process for city-wide landscaping services OPEB and Health InsuranceTemporary Management Plan 25
  26. 26. Code ComplianceImplement Comcate software – July 2012Begin Code Compliance re-branding Redesign Code brochure OPEB and Health InsuranceTemporary Management Plan 26
  27. 27. Parking Operations Parking lot construction contract Selection of Meters Fully implement a Parking Management Plan OPEB and Health InsuranceTemporary Management Plan 27
  28. 28. Parking Operations Determine policy direction for residential parking program OPEB and Health InsuranceTemporary Management Plan 28
  29. 29. FinanceCompletion of FY10 audit (auditors believe they will complete by the end of May)Completion of FY11 auditCompletion of FY12 audit OPEB and Health InsuranceTemporary Management Plan 29
  30. 30. Enterprise Resource Planning SystemRFPSelectionPlan for Implementation OPEB and Health InsuranceTemporary Management Plan 30
  31. 31. Information Technology & PoliceHire speed camera positionInstall GPS in Police vehiclesComplete CCTV effectiveness study OPEB and Health InsuranceTemporary Management Plan 31
  32. 32. PoliceComplete promotional process OPEB and Health InsuranceTemporary Management Plan 32
  33. 33. Public Works: Streets Issue RFP for pavement study Complete 90% design plan for Crittenden St/40th Place Renew contract w/NZI for street and related infrastructure services OPEB and Health InsuranceTemporary Management Plan 33
  34. 34. Public Works: Streets Begin roadway patchwork for University Hills OPEB and Health InsuranceTemporary Management Plan 34
  35. 35. Public Works: Streets Begin mill and overlay of WSSC Phase III streets OPEB and Health InsuranceTemporary Management Plan 35
  36. 36. Public Works: StreetsUniversity Hills – Green Street ProjectFY12: complete 30% designFY13: complete 100% design and implementation plan OPEB and Health InsuranceTemporary Management Plan 36
  37. 37. Public Works: Solid WasteRenew contract with AA Refuse for white goods collection OPEB and Health InsuranceTemporary Management Plan 37
  38. 38. Public Works: Sidewalks Complete MD208 sidewalk OPEB and Health InsuranceTemporary Management Plan 38
  39. 39. Public Works/Community & Economic Development Complete MEA roof replacement project OPEB and Health InsuranceTemporary Management Plan 39
  40. 40. Human ResourcesFill current vacancies, including: City Administrator, City Clerk, Public Works Director, Information Technology Director, Technical Services Sergeant, Cable & Communications CoordinatorComplete personnel file review OPEB and Health InsuranceTemporary Management Plan 40
  41. 41. Human Resources Update Personnel Manual Complete Total Compensation Study OPEB and Health InsuranceTemporary Management Plan 41
  42. 42. 3505 Hamilton: WindowsIssue RFPReview and recommend vendorContract approval and issue Purchase Order by May 22nd OPEB and Health InsuranceTemporary Management Plan 42
  43. 43. Arcade Building Schematic design selection LEED AP contract Authorization to Proceed OPEB and Health InsuranceTemporary Management Plan 43
  44. 44. Bike & Pedestrian Improvements Purchase bike racks by June 30 Contract for bike lane striping by June 30 Approve Hiker-Biker Trail Contract by June 30 OPEB and Health InsuranceTemporary Management Plan 44
  45. 45. Sustainability Sustainable Maryland Certified Application is in progress OPEB and Health InsuranceTemporary Management Plan 45
  46. 46. Redistricting Complete process to put plan 2B into place as adopted by Council OPEB and Health InsuranceTemporary Management Plan 46
  47. 47. Magruder Park Conclude FY12 Magruder Park Rec Center projects (kitchen shelving, windows) Plan for FY13 projects Go to contract and production on Henson project OPEB and Health InsuranceTemporary Management Plan 47
  48. 48. RecreationComplete calendar for all special event permissions for the remainder of 2012 (cyclocross, HVFD 5 mile run) and draft calendar for 2013 Events and ProgramsProvide assistance to annual toy drivePrepare for Handmade on Hamilton OPEB and Health InsuranceTemporary Management Plan 48
  49. 49. Summer Camp ProgramsConduct PlayWorks trainingRecruit & hire summer staff OPEB and Health InsuranceTemporary Management Plan 49
  50. 50. Communications Fill cable vacancy and get timeline for streaming Launch Patch blog OPEB and Health InsuranceTemporary Management Plan 50
  51. 51. CitywideImplementation of Performance Measure Reporting OPEB and Health InsuranceTemporary Management Plan 51

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