Project Initiation and Scoping
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Project Initiation and Scoping - Presentation Transcript
- Project Initiation & Scoping “ Simple ideas for successful project initiations” by Ciprian Rusen
- Initiation & Scoping = nature and scope of your project
- Superficial Initiation & Scoping = a failed project
- Superficial =
- Initiation & Scoping
- Scope creep Rework Overspending
- Unrealistic plans
- Thorough =
- Initiation & Scoping
- Clear Scope Less Rework Clear Budgets
- Realistic plans
- How to
- successfully initiate
- a project?
- Create a great Project Charter!
- follow these simple 8 steps …
- Purpose & Business
- need
- Investigate
- Current State
- Key Issues/Needs
- Ideal State
- Write the Project Objective
- how to go from the current state
- to the desired state
- “ TO:” –> What?
- “ In a way that:” –> How?
- “ So that:” –> Why?
- Current State Key Issues & Needs Ideal State How To Get There REMEMBER! Business Need Project Objective
- Identify Sponsor & Board
- Who will benefit the most?
- Who can give you the budget?
- Who can remove roadblocks?
- Who can play an active role?
- With whom do I need to work with?
- (both internally & externally)
- Who can commit resources ?
- Who can remove roadblocks?
- Who will benefit the most? With whom do I need to work with? REMEMBER! Identify Sponsor & Board!
- Project Scope
- What WILL and…
- What WILL NOT be delivered?
- CRITICAL !!!
- Be very specific!
- Key deliverables
- Business units
- Geographies
- Locations
- Interfaces
- …
- What WILL and WILL NOT be delivered? Critical vs. nice to have REMEMBER! Project Scope!
- Benefits & Value Creation
- How it will be calculated?
- Focus on Tangible Benefits
- Document also Intangible Benefits
- Cost/ Working Capital Reduction
- Revenue / Profit Increase
- Shipment/ Share Growth
- Improved Efficiency
- Legal & Regulatory Requirements
- Improved Customer Satisfaction
- Increased Visibility
- Improved Collaboration
- Align on Targets
- How to Calculate? Tangible & Intangible Align Targets REMEMBER! Value Creation!
- Success Criteria and Measures
- Specific
- Measurable & Observable
- Appropriate
- Realistic & Attainable
- Time-bound
- S pecific M easurable A ppropriate R ealistic T ime-bound REMEMBER! Success Criteria!
- Identify Constraints
- Resources
- Time
- Competing Projects
- Sequence
- Technology
- Vendors
- Processes & Methodologies
- Resources
- Competing Projects
- Document Assumptions
- “ The act of taking something for
- granted, or something taken for
- granted.”
- Ask for
- feedback
- & Get Sign Off
- Get feedback
- from
- sponsor, board,
- stakeholders
- Get Sign Off
- Constraints Assumptions Feedback Sign Off REMEMBER!
- What have you learned today?
- You can successfully initiate
- a project!
- Create a great Project Charter!
- Purpose Sponsor & Board Scope Value Creation Success Criteria Constraints Assumptions Feedback & Sign Off REMEMBER!
- Created by…
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