Agenda
• eXtension in the CSREES Integrated
  Grant Program
• What is eXtension?
• eXtension Criteria
• eXtension Review P...
CSREES & eXtension Integration

          CSREES -
          grants.gov

                 *AFRI
    New CoP
              ...
www.extension.org
about.extension.org
eXtension Opportunities

• Establish a new Community of
  Practice
• Enhance an existing Community
  of Practice
Mission:
  eXtension is a national internet-based
  educational network that is integral to
and complements the community-...
Why eXtension?
• Cooperative Extension at its best…
    • meeting the needs of people in ways and in
      formats of thei...
Guiding Principles of eXtension
•   Mission
•   Vision
•   Goals
•   Values
•   Guiding Principles
    – Content
    – Inf...
Community of Practice

A virtual network of content providers who
   share knowledge or competence in a
  specific content...
Community of Interest

   An identified group of individuals
sharing similar interests, concerns, and
 educational needs a...
Collaboration, IP & Publishing
         Requirements
• Register for an eXtension ID
  – people.extension.org
• OpenID (aut...
people.extension.org
Become a new CoP
• Contact eXtension
• Prepare the eXtension component
• Share with eXtension staff
  – Letter of Acknowle...
Key Criteria

• CoP lead information
• List of Core leadership members
• CoP description
  – Including the plan to grow th...
Describe the CoI
• Descriptions of:
  – Scope and boundaries of the audience
    being served
  – Applicable needs assessm...
Describe the Plan of Work
Describe the Plan of Work
• Scope of work
  – 12 months (content/program development)
    •   FAQs (100)
    •   Protocol ...
Budget

• Budget Form
  –   Funds for at least one annual face-to-face meeting
  –   Salary for one or more of the primary...
Enhance a existing CoP
• Contact the CoP leaders of the CoP to
  which you intend to enhance
• Contact eXtension
• Prepare...
Key Criteria
• Contributing new content
• Increasing CoP membership
• Creating cross-disciplinary partnerships
  within an...
Enhancements & Impacts
• Lead contact information
• CoP members involved
• Describe enhancements
  – Explain how CoP will ...
Generally the same…
• Describe the CoI
• Describe the Plan of Work
• Budget Inclusions
Questions & Answers
eXtension Review Process
Panel Manager + Review Panel
Review panel selection
Review panel composition
Evaluation criteria
...
Review Criteria

CoP lead contact information including name,
title, eXtension ID, address, e-mail, telephone
numbers, and...
Review Criteria

List of CoP core leadership members, titles,
institutions or business affiliation and e-mail
addresses an...
Review Criteria
Description of the CoP, including:
•plan to increase the CoP membership
• CoP leadership and management pl...
Review Criteria

Description of the CoI to be served and
methods the CoP will use to engage the CoI
with educational produ...
Review Criteria

Logic model description for CoP.
Including inputs, outputs and outcomes
(short, medium and long term) for...
Review Criteria

Scope of Work over the first 12 months.
Include:
• Number of published FAQs (minimum of 100)
• Protocol f...
How it works…
                              P   Basic Information

                              r
                       ...
Review Criteria

Brief description of deliverables for years two and
three.

Anticipated date of CoP inclusion in the
eXte...
eXtension Review Process
Review Panel + Panel Manager
The reviewer selection process
Review panel composition
Evaluation c...
Success Tips

Completely read the application
Form a Community of Practice
Quick reference sheet on
“How to form a CoP”
 h...
Success Tips
Review other successful application
Easy to read & understand
Clear description of CoP
Clear description of C...
Success Tips
Clearly explain the plan of work
Include logic model
   http://www.uwex.edu/ces/pdande/evaluation/evallogicmo...
Review Criteria
Review Criteria
Success Tips
Clearly explain the plan of work
Include logic model
   http://www.uwex.edu/ces/pdande/evaluation/evallogicmo...
Success Tips

Expertise of the PI(s) and leadership
team
Inclusive of key individuals
Letters of support - Institutions, I...
Success Tips

Expertise of the PI(s) and leadership
team
Inclusive of key individuals
Letters of support - Institutions, I...
Common Mistakes


Community of Practice
Community of Interest
    Plan of Work
Common Mistakes

Community of Practice
 Leadership not clearly identified
 No clear description of CoP
 No clear plan on e...
Common Mistakes

Community of Practice
Lacks comprehensive CoP plan
Lacks inclusion of 1890 and/or 1994
Institutions
Lacks...
Common Mistakes

Community of Interest
  No clear description of CoI
  No clear plan on engagement
  No needs assessment o...
Common Mistakes

Plan of Work
  Too ambitious
  No logic model or incomplete
  No curriculum plan
  Lack plan for handling...
Common Mistakes

Plan of Work
 No defined deliverables for year 1
 No plan for sustainability
 Lacking National scope or p...
Questions & Answers
Other Opportunities

 CoP by Application
Needs based process
Questions & Answers
eXtension  Grant  Workshop
eXtension  Grant  Workshop
eXtension  Grant  Workshop
eXtension  Grant  Workshop
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eXtension Grant Workshop

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Tips for completing the eXtension portion of the USDA CSREES grant applicaiton.

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  • Example – Freshwater Aquaculture MS and AL included.
  • ImportFAQsCurriculum outlines in CoP wiki – examplesNumber of basic pages – examples in CoP wiki and extension.org
  • eXtension Grant Workshop

    1. 1. Agenda • eXtension in the CSREES Integrated Grant Program • What is eXtension? • eXtension Criteria • eXtension Review Process • Successful Tips (Common Mistakes) • Other CoP Opportunities
    2. 2. CSREES & eXtension Integration CSREES - grants.gov *AFRI New CoP *SCRI *Others Enhance CoP
    3. 3. www.extension.org
    4. 4. about.extension.org
    5. 5. eXtension Opportunities • Establish a new Community of Practice • Enhance an existing Community of Practice
    6. 6. Mission: eXtension is a national internet-based educational network that is integral to and complements the community-based Cooperative Extension System with 24/7/365 availability.
    7. 7. Why eXtension? • Cooperative Extension at its best… • meeting the needs of people in ways and in formats of their choosing • engage with content specialists any time, any place, any where • access to best-of-the-best content – scalable, more specialized • eliminate duplication, greater efficiencies • development potential
    8. 8. Guiding Principles of eXtension • Mission • Vision • Goals • Values • Guiding Principles – Content – Information Technology
    9. 9. Community of Practice A virtual network of content providers who share knowledge or competence in a specific content area and are willing to work and learn together over a period of time to further develop and share that knowledge in forms of educational products and programs.
    10. 10. Community of Interest An identified group of individuals sharing similar interests, concerns, and educational needs around a subject area.
    11. 11. Collaboration, IP & Publishing Requirements • Register for an eXtension ID – people.extension.org • OpenID (authentication) • Contributor & Business Agreements – Institutional & Individual • Content indexed solely through www.eXtension.org
    12. 12. people.extension.org
    13. 13. Become a new CoP • Contact eXtension • Prepare the eXtension component • Share with eXtension staff – Letter of Acknowledgement
    14. 14. Key Criteria • CoP lead information • List of Core leadership members • CoP description – Including the plan to grow the CoP – Evidence of: • National/regional team • Collaboration (institutional) • Evidence of content expertise • Sustainability
    15. 15. Describe the CoI • Descriptions of: – Scope and boundaries of the audience being served – Applicable needs assessment – Marketability of products to the CoI
    16. 16. Describe the Plan of Work
    17. 17. Describe the Plan of Work • Scope of work – 12 months (content/program development) • FAQs (100) • Protocol Ask an Expert (AaE) • Curriculum outline • Basic information pages (250) • Plans for Year 2 & 3 • Launch plans • Sustainability
    18. 18. Budget • Budget Form – Funds for at least one annual face-to-face meeting – Salary for one or more of the primary investigators – Salary for necessary program support – Travel expenses – Subcontract amounts to identified institutions – Evidence of budget sustainability (public, private)
    19. 19. Enhance a existing CoP • Contact the CoP leaders of the CoP to which you intend to enhance • Contact eXtension • Prepare the eXtension component • Share with eXtension staff – Letter of Acknowledgement
    20. 20. Key Criteria • Contributing new content • Increasing CoP membership • Creating cross-disciplinary partnerships within and across CoPs
    21. 21. Enhancements & Impacts • Lead contact information • CoP members involved • Describe enhancements – Explain how CoP will be affected – Expected impacts – Content development plan – Interactive components
    22. 22. Generally the same… • Describe the CoI • Describe the Plan of Work • Budget Inclusions
    23. 23. Questions & Answers
    24. 24. eXtension Review Process Panel Manager + Review Panel Review panel selection Review panel composition Evaluation criteria Independent reviews Panel meeting for discussions
    25. 25. Review Criteria CoP lead contact information including name, title, eXtension ID, address, e-mail, telephone numbers, and other contact details. The CoP lead contact must be must be a land grant faculty member or professional staff with an Extension appointment whose institution is in good standing with eXtension.
    26. 26. Review Criteria List of CoP core leadership members, titles, institutions or business affiliation and e-mail addresses and a description of how the leadership team was formed.
    27. 27. Review Criteria Description of the CoP, including: •plan to increase the CoP membership • CoP leadership and management plan • number of face-to-face meetings • audio and/or Web meetings planned • methods to achieve the CoP'scontinued productivity • Other funding and potential development opportunities
    28. 28. Review Criteria Description of the CoI to be served and methods the CoP will use to engage the CoI with educational products and programs on a continuing basis.
    29. 29. Review Criteria Logic model description for CoP. Including inputs, outputs and outcomes (short, medium and long term) for a three- year period. Detailed plan of content aggregation, evaluation and development/repackaging for year one and maintenance, sustainability and evolution over time.
    30. 30. Review Criteria Scope of Work over the first 12 months. Include: • Number of published FAQs (minimum of 100) • Protocol for the quot;Ask an Expertquot; function • Curriculum content outline • Number of basic information pages (minimum of 250) • Other deliverables, e.g., educational, analytical tools
    31. 31. How it works… P Basic Information r Ask the Experts o FAQs Distance Diagnostics d Discussion & Chat u ? Decision Tools   c Web Conferencing Streaming Videos t Individual Learning Modules s Questions, Multiple Learning Modules Issues, or Certificate/Credit Courses Life Events Communities of Interest
    32. 32. Review Criteria Brief description of deliverables for years two and three. Anticipated date of CoP inclusion in the eXtension public site (www.extension.org). Resources currently available to this proposed CoP and plans for CoP sustainability.
    33. 33. eXtension Review Process Review Panel + Panel Manager The reviewer selection process Review panel composition Evaluation criteria Independent evaluations Panel meeting for discussions
    34. 34. Success Tips Completely read the application Form a Community of Practice Quick reference sheet on “How to form a CoP” http://about.extension.org/wiki/How_to_Form_a_Community_of_Practice Complete all paperwork - get signatures Submit on time
    35. 35. Success Tips Review other successful application Easy to read & understand Clear description of CoP Clear description of CoI Explain and describe any prior collaboration CoP leader to review your application
    36. 36. Success Tips Clearly explain the plan of work Include logic model http://www.uwex.edu/ces/pdande/evaluation/evallogicmodelworksheets.htm l Clearly state CoP/CoIengagment Deliverables for year 1 Projected deliverables for year 2 & 3
    37. 37. Review Criteria
    38. 38. Review Criteria
    39. 39. Success Tips Clearly explain the plan of work Include logic model http://www.uwex.edu/ces/pdande/evaluation/evallogicmodelworksheets.htm l Clearly state CoP/CoIengagment Deliverables for year 1 Projected deliverables for year 2 & 3
    40. 40. Success Tips Expertise of the PI(s) and leadership team Inclusive of key individuals Letters of support - Institutions, Industry, or Associations
    41. 41. Success Tips Expertise of the PI(s) and leadership team Inclusive of key individuals Letters of support - Institutions, Industry, or Associations
    42. 42. Common Mistakes Community of Practice Community of Interest Plan of Work
    43. 43. Common Mistakes Community of Practice Leadership not clearly identified No clear description of CoP No clear plan on expanding membership of community No clear description of CoI
    44. 44. Common Mistakes Community of Practice Lacks comprehensive CoP plan Lacks inclusion of 1890 and/or 1994 Institutions Lacks key individuals in CoP Little demonstration of institutional support
    45. 45. Common Mistakes Community of Interest No clear description of CoI No clear plan on engagement No needs assessment or plan to develop
    46. 46. Common Mistakes Plan of Work Too ambitious No logic model or incomplete No curriculum plan Lack plan for handling Ask an Expert Lacks number of FAQs
    47. 47. Common Mistakes Plan of Work No defined deliverables for year 1 No plan for sustainability Lacking National scope or plan Lack of or poorly described mgmt plan Lack of evaluation of educational products
    48. 48. Questions & Answers
    49. 49. Other Opportunities CoP by Application Needs based process
    50. 50. Questions & Answers

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