ecspand - Enhance your SharePoint to a true ECM Platform
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ecspand - Enhance your SharePoint to a true ECM Platform

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How to enhance your SharePoint to a true ECM platform using ecspand. ...

How to enhance your SharePoint to a true ECM platform using ecspand.

Wheter you are earching for archiving, compliance, ERP integration or one of our ready-to-use solution (contract management, invoice processing, quality management): ecspand enriches your SharePoint to a one-stop-shop for all your document driven processes!

Session at GWAVACon EMEA - October (2011-10-01)

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  • 1. ecspandEnhance your SharePoint to a trueECM platform
  • 2. Welcome
  • 3. Overview  motivation  microsoft sharepoint  the idea ecspand  ecspand highlights
  • 4. Enterprise Content Management
  • 5. Hmmm?
  • 6. TodaysChallenges
  • 7. „ Information worker „
  • 8. „ Information worker „Our work is dominated by …
  • 9. Collaboration
  • 10. Lack of Time
  • 11. Increasingamount ofavailableinformation
  • 12. Increasingamount ofavailableinformation
  • 13. Paperless office …?
  • 14. Paperless office …? 70% 10% 8% Transport Filing 20% 20% Editing Source: Anderson Consulting
  • 15. Long TailNumber of presentations, calculations, strategies, templates,Documents profit budget, organigram, proposals, suggestions, specifications, notes, memos, invoices, wikis, blogs, menu, plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions, project documentation, external communication, … invoices, contracts, personnal record, delivery notes, etc. Types of content Managed Content Unmanaged Content Traditional ECM
  • 16. Long TailInvolved User invoices, contracts, personnal record, delivery notes, etc. presentations, calculations, strategies, templates, profit budget, organigram, proposals, suggestions, specifications, notes, memos, invoices, wikis, blogs, menu, plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions, project documentation, external communication, … Types of content Managed Content Unmanaged Content Traditional Enterprise 2.0 ECM
  • 17. File documents …
  • 18. … und recover them!
  • 19. Emails …
  • 20. Emails …… got lost and are not filed to responding offers,contracts, …
  • 21. Huge amount ofpaper ….
  • 22. … slow downbusiness processes.
  • 23. Important documents
  • 24. Important documents… such as invoices and contracts are executedtoo slowly.
  • 25. Data Security
  • 26. LegalRegulations
  • 27. The solution …
  • 28. …is simple ;-)
  • 29. Motivation
  • 30. Time
  • 31. motivationTime is Money Reduced time spent for search Decreased operating expenses Increased speed of process cycles
  • 32. Provision ofInformation
  • 33. motivationProvision of Information Has to be easy to retrieve relevant information Increase the quality of work Information is a side effect of daily work: transparency needed
  • 34. motivationMotivation – Animation 21
  • 35. motivationMotivation – Animation 21
  • 36. motivationMotivation – Animation 21
  • 37. motivationMotivation – Animation 21 Archive LOB
  • 38. motivationMotivation – Animation 21 Archive LOB
  • 39. motivationMotivation – Animation 21
  • 40. motivationMotivation – Animation 21
  • 41. motivationMotivation – Animation 21
  • 42. motivationMotivation – Animation 21
  • 43. motivationMotivation – Animation 21
  • 44. motivationMotivation – Animation 21 ?
  • 45. motivationMotivation – Animation 21
  • 46. Microsoft SharePoint
  • 47. SharePoint connects island in your IT landscape.
  • 48. microsoft sharepoint Collaboration Business- Portal Intelligence Business Process and Search Forms Enterprise Content Management
  • 49. Aggregates information within one centralplatform and acts as a „One-Stop-Shop“ for yourbusiness relevant data and processes.
  • 50. microsoft sharepoint
  • 51. microsoft sharepoint Collaboration Business Solutions Teamwork Enterprise 2.0 Content- BI for everyone management … and find
  • 52. microsoft sharepoint Enterprise Content Information Access Business Intelligence Team Collaboration & Management Technology (Search) Platforms Social Software Web Conferencing Unified Communications Portal Products Project & Portfolio Mgmt
  • 53. microsoft sharepoint Enterprise Content Information Access Business Intelligence Team Collaboration & Management Technology (Search) Platforms Social Software Covered with Microsoft SharePoint Web Conferencing Unified Communications Portal Products Project & Portfolio Mgmt
  • 54. microsoft sharepointSharePoint as multi-tool-gadget
  • 55. microsoft sharepointThe MacGyver for enterprises :-)
  • 56. microsoft sharepointMetadata Management Office Integration Metadata based Navigation Hierarchic Taxonomies
  • 57. microsoft sharepoint Office Integration Save toSharePoint Edit Metadata Presence Information Related Documents
  • 58. microsoft sharepointDocument Sets Managed like a single Document Different Content Types
  • 59. microsoft sharepointRecord Management Policies Record & Hold Audit Log Status
  • 60. microsoft sharepointRemote Blob Storage Blob Storage SharePoint Content Database META
  • 61. Strategy:The ecspand idea
  • 62. the idea ecspandDifference standard ECM … Link to Capture Link to ERP SharePoint DMS Server Storage
  • 63. the idea ecspand… and ecspand your SharePoint Capture Link to ERP …. DMS Server Storage
  • 64. the idea ecspandCombining „Best of Breed“ECM and DMS features like Document Graphical Workflow design, ReusableLibraries, Check in / out, Versioning, Workflow Templates, Analysis, …Office Integration, Workflow Engine,Metadata Management, …
  • 65. the idea ecspand
  • 66. the idea ecspandCompetence Radar SharePoint
  • 67. the idea ecspandCompetence Radar ecspand
  • 68. the idea ecspandecspand your SharePoint Consistent interface Process driven Integration of 3rd party applications Rendition & Compliance Solutions „ready to use“ SharePoint als „Single Point of Service“
  • 69. Highlights
  • 70. ecspand highlightsecspand Services
  • 71. ecspand highlightsRecords Organizer
  • 72. ecspand highlights Document filing based on its meta data.
  • 73. ecspand highlightsBy hand
  • 74. ecspand highlightsBy hand
  • 75. ecspand highlightsRecords Organizer
  • 76. ecspand highlightsRendition Service
  • 77. ecspand highlightsImage Service
  • 78. ecspand highlightsCompliance & Archiving Audit proof archiving Copy, move or link Supports several compliance platforms Access by SharePoint
  • 79. ecspand highlightsWorkflow Standard SharePoint Workflows Complex workflows: „ecspand Workflow“ (Nintex OEM) Ready to use Templates
  • 80. Integration
  • 81. ecspand highlightsImport Services
  • 82. ecspand highlightsIntegrate 3rd party applications SharePoint as „Single Point of Service“ Consolidated place for knowledge management and information retrieval SharePoint as process platform
  • 83. ecspand highlightsIntegrate existing ERP …
  • 84. ecspand highlights… into SharePoint
  • 85. ecspand highlightsERP Connector Audit proofed archiving Direct access to SharePoint documents Interapplication functionalities and processes ERP add-ons (SAP classifier, AX modules)
  • 86. ecspand highlightsecspand Sidebar Drag & Drop upload from file system Automatic filing and indexing Search within SharePoint
  • 87. ecspand highlightsecspand capture Scanning client “Scan to SharePoint” Integrated in process solutions
  • 88. ecspand highlightsecspand capture
  • 89. ecspand highlightsecspand cloud capture Master DataClient PC
  • 90. Process Solutions
  • 91. ecspand highlightsProcess Solutions
  • 92. ecspand highlightsContract Management € Costs Tasks Documents Notes Annotations EmailsDeadlines Templates Generate Archive Manage Control
  • 93. ecspand highlightsQuality Management Structured document illustration according to ISO standards Comfortable search for QM documents Support of all tasks by multilevel work flows Intuitive working by full office integration
  • 94. ecspand highlightsInvoice Processing Increased efficiency Process transparency Integration into to ERP (SAP, Dynamics AX/NAV, Infor) High-quality invoice detection Standard processes
  • 95. ecspand highlightsInvoice Processing
  • 96. ecspand highlightsInvoice Processing
  • 97. ecspand highlightsInvoice Processing Push invoice to SAP
  • 98. ecspand highlightsInvoice Processing Push invoice to SAP
  • 99. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP
  • 100. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP
  • 101. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP SharePoint process
  • 102. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP SharePoint process
  • 103. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP SharePoint process Store invoice in SharePoint
  • 104. Conclusion
  • 105. conclusionSharePoint as Construction Kit
  • 106. conclusionSharePoint as Construction Kit
  • 107. conclusionSharePoint as Construction KitSharePoint is an excellent construction kit forenterprise applications.However: (programmatic) adaptions due tocomplex requirements cause high costs andmanpower needs.
  • 108. conclusionSharePoint as Construction Kit
  • 109. conclusionSharePoint as Construction KitFor more sophisticated solutions standardextensions and products are needed.
  • 110. conclusionStandardisation SharePoint, Nintex and ecspand as proven standard products Customizing by configuration and without coding Consistent use of standard mechanisms and extensions
  • 111. conclusionStandardisation Fast project delivery Modular principles Reduced (follow-up) costs Guaranteed updates and upgrades
  • 112. conclusion Archive
  • 113. conclusion Archive
  • 114. conclusion Archive
  • 115. conclusion Archive
  • 116. conclusion Archive
  • 117. conclusion Archive
  • 118. conclusion Archive
  • 119. conclusion Archive
  • 120. conclusion Archive
  • 121. conclusion Archive
  • 122. conclusion Archive ERP LOB/DB
  • 123. conclusion Archive ERP LOB/DB
  • 124. conclusion Archive ERP LOB/DB
  • 125. conclusion
  • 126. conclusion
  • 127. conclusion
  • 128. Questions?
  • 129. /meChristian KiesewetterPartner und Sales Managementd.velop GmbH christian.kiesewetter@d-velop.at +43 664 2075372 www.xing.com/profile/Christian_Kiesewetter3 www.linkedin.com/in/christiankiesewetter www.slideshare.net/christiankiesewetter http://twitter.com/#!/christiankie www.ecspand.com www.d-velop.com