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ecspandEnhance your SharePoint to a trueECM platform
Welcome
Overview            motivation            microsoft sharepoint            the idea ecspand            ecspand highlights
Enterprise Content     Management
Hmmm?
TodaysChallenges
„ Information      worker                „
„ Information                             worker                                      „Our work is dominated by …
Collaboration
Lack of Time
Increasingamount ofavailableinformation
Increasingamount ofavailableinformation
Paperless office …?
Paperless office …?     70%     10%                       8%    Transport                                     Filing     2...
Long TailNumber of                                           presentations, calculations, strategies, templates,Documents ...
Long TailInvolved  User      invoices, contracts,             personnal record,            delivery notes, etc.           ...
File documents …
… und recover them!
Emails …
Emails …… got lost and are not filed to responding offers,contracts, …
Huge amount ofpaper ….
… slow downbusiness processes.
Important documents
Important documents… such as invoices and contracts are executedtoo slowly.
Data Security
LegalRegulations
The solution …
…is simple ;-)
Motivation
Time
motivationTime is Money             Reduced time spent for search             Decreased operating expenses             Inc...
Provision ofInformation
motivationProvision of Information             Has to be easy to retrieve             relevant information             Inc...
motivationMotivation – Animation 21
motivationMotivation – Animation 21
motivationMotivation – Animation 21
motivationMotivation – Animation 21                      Archive                        LOB
motivationMotivation – Animation 21                      Archive                        LOB
motivationMotivation – Animation 21
motivationMotivation – Animation 21
motivationMotivation – Animation 21
motivationMotivation – Animation 21
motivationMotivation – Animation 21
motivationMotivation – Animation 21             ?
motivationMotivation – Animation 21
Microsoft SharePoint
SharePoint connects island in your IT landscape.
microsoft sharepoint                         Collaboration           Business-                     Portal          Intelli...
Aggregates information within one centralplatform and acts as a „One-Stop-Shop“ for yourbusiness relevant data and process...
microsoft sharepoint
microsoft sharepoint                       Collaboration        Business       Solutions                    Teamwork      ...
microsoft sharepoint  Enterprise Content    Information Access      Business Intelligence    Team Collaboration &    Manag...
microsoft sharepoint  Enterprise Content      Information Access     Business Intelligence    Team Collaboration &    Mana...
microsoft sharepointSharePoint as multi-tool-gadget
microsoft sharepointThe MacGyver for enterprises :-)
microsoft sharepointMetadata Management                                     Office Integration            Metadata based  ...
microsoft sharepoint Office Integration Save toSharePoint                                            Edit Metadata        ...
microsoft sharepointDocument Sets           Managed like a                       single Document  Different Content       ...
microsoft sharepointRecord Management       Policies  Record & Hold        Audit Log      Status
microsoft sharepointRemote Blob Storage                        Blob Storage        SharePoint     Content Database        ...
Strategy:The ecspand idea
the idea ecspandDifference standard ECM …                                     Link to         Capture     Link to ERP     ...
the idea ecspand… and ecspand your SharePoint         Capture     Link to ERP   ….                   DMS Server           ...
the idea ecspandCombining „Best of Breed“ECM and DMS features like Document       Graphical Workflow design, ReusableLibra...
the idea ecspand
the idea ecspandCompetence Radar SharePoint
the idea ecspandCompetence Radar ecspand
the idea ecspandecspand your SharePoint     Consistent interface           Process driven  Integration of 3rd party       ...
Highlights
ecspand highlightsecspand Services
ecspand highlightsRecords Organizer
ecspand highlights               Document filing based               on its meta data.
ecspand highlightsBy hand
ecspand highlightsBy hand
ecspand highlightsRecords Organizer
ecspand highlightsRendition Service
ecspand highlightsImage Service
ecspand highlightsCompliance & Archiving                     Audit proof archiving                     Copy, move or link ...
ecspand highlightsWorkflow                     Standard SharePoint                     Workflows                     Compl...
Integration
ecspand highlightsImport Services
ecspand highlightsIntegrate 3rd party applications                     SharePoint as „Single Point                     of ...
ecspand highlightsIntegrate existing ERP …
ecspand highlights… into SharePoint
ecspand highlightsERP Connector                     Audit proofed archiving                     Direct access to SharePoin...
ecspand highlightsecspand Sidebar                     Drag & Drop upload from file system                     Automatic fi...
ecspand highlightsecspand capture                     Scanning client                     “Scan to SharePoint”            ...
ecspand highlightsecspand capture
ecspand highlightsecspand cloud capture                     Master                      DataClient PC
Process Solutions
ecspand highlightsProcess Solutions
ecspand highlightsContract Management                                €                                Costs   Tasks       ...
ecspand highlightsQuality Management                     Structured document illustration                     according to...
ecspand highlightsInvoice Processing                     Increased efficiency                     Process transparency    ...
ecspand highlightsInvoice Processing
ecspand highlightsInvoice Processing
ecspand highlightsInvoice Processing                     Push invoice to SAP
ecspand highlightsInvoice Processing                     Push invoice to SAP
ecspand highlightsInvoice Processing                     Push invoice to SAP                     Start workflow in SAP
ecspand highlightsInvoice Processing                     Push invoice to SAP                     Start workflow in SAP
ecspand highlightsInvoice Processing                     Push invoice to SAP                     Start workflow in SAP    ...
ecspand highlightsInvoice Processing                     Push invoice to SAP                     Start workflow in SAP    ...
ecspand highlightsInvoice Processing                     Push invoice to SAP                     Start workflow in SAP    ...
Conclusion
conclusionSharePoint as Construction Kit
conclusionSharePoint as Construction Kit
conclusionSharePoint as Construction KitSharePoint is an excellent construction kit forenterprise applications.However: (p...
conclusionSharePoint as Construction Kit
conclusionSharePoint as Construction KitFor more sophisticated solutions standardextensions and products are needed.
conclusionStandardisation             SharePoint, Nintex and ecspand             as proven standard products             C...
conclusionStandardisation             Fast project delivery             Modular principles             Reduced (follow-up)...
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive
conclusion             Archive      ERP    LOB/DB
conclusion             Archive      ERP    LOB/DB
conclusion             Archive      ERP    LOB/DB
conclusion
conclusion
conclusion
Questions?
/meChristian KiesewetterPartner und Sales Managementd.velop GmbH  christian.kiesewetter@d-velop.at  +43 664 2075372  www.x...
ecspand - Enhance your SharePoint to a true ECM Platform
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ecspand - Enhance your SharePoint to a true ECM Platform

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How to enhance your SharePoint to a true ECM platform using ecspand.

Wheter you are earching for archiving, compliance, ERP integration or one of our ready-to-use solution (contract management, invoice processing, quality management): ecspand enriches your SharePoint to a one-stop-shop for all your document driven processes!

Session at GWAVACon EMEA - October (2011-10-01)

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Transcript of "ecspand - Enhance your SharePoint to a true ECM Platform"

  1. 1. ecspandEnhance your SharePoint to a trueECM platform
  2. 2. Welcome
  3. 3. Overview  motivation  microsoft sharepoint  the idea ecspand  ecspand highlights
  4. 4. Enterprise Content Management
  5. 5. Hmmm?
  6. 6. TodaysChallenges
  7. 7. „ Information worker „
  8. 8. „ Information worker „Our work is dominated by …
  9. 9. Collaboration
  10. 10. Lack of Time
  11. 11. Increasingamount ofavailableinformation
  12. 12. Increasingamount ofavailableinformation
  13. 13. Paperless office …?
  14. 14. Paperless office …? 70% 10% 8% Transport Filing 20% 20% Editing Source: Anderson Consulting
  15. 15. Long TailNumber of presentations, calculations, strategies, templates,Documents profit budget, organigram, proposals, suggestions, specifications, notes, memos, invoices, wikis, blogs, menu, plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions, project documentation, external communication, … invoices, contracts, personnal record, delivery notes, etc. Types of content Managed Content Unmanaged Content Traditional ECM
  16. 16. Long TailInvolved User invoices, contracts, personnal record, delivery notes, etc. presentations, calculations, strategies, templates, profit budget, organigram, proposals, suggestions, specifications, notes, memos, invoices, wikis, blogs, menu, plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions, project documentation, external communication, … Types of content Managed Content Unmanaged Content Traditional Enterprise 2.0 ECM
  17. 17. File documents …
  18. 18. … und recover them!
  19. 19. Emails …
  20. 20. Emails …… got lost and are not filed to responding offers,contracts, …
  21. 21. Huge amount ofpaper ….
  22. 22. … slow downbusiness processes.
  23. 23. Important documents
  24. 24. Important documents… such as invoices and contracts are executedtoo slowly.
  25. 25. Data Security
  26. 26. LegalRegulations
  27. 27. The solution …
  28. 28. …is simple ;-)
  29. 29. Motivation
  30. 30. Time
  31. 31. motivationTime is Money Reduced time spent for search Decreased operating expenses Increased speed of process cycles
  32. 32. Provision ofInformation
  33. 33. motivationProvision of Information Has to be easy to retrieve relevant information Increase the quality of work Information is a side effect of daily work: transparency needed
  34. 34. motivationMotivation – Animation 21
  35. 35. motivationMotivation – Animation 21
  36. 36. motivationMotivation – Animation 21
  37. 37. motivationMotivation – Animation 21 Archive LOB
  38. 38. motivationMotivation – Animation 21 Archive LOB
  39. 39. motivationMotivation – Animation 21
  40. 40. motivationMotivation – Animation 21
  41. 41. motivationMotivation – Animation 21
  42. 42. motivationMotivation – Animation 21
  43. 43. motivationMotivation – Animation 21
  44. 44. motivationMotivation – Animation 21 ?
  45. 45. motivationMotivation – Animation 21
  46. 46. Microsoft SharePoint
  47. 47. SharePoint connects island in your IT landscape.
  48. 48. microsoft sharepoint Collaboration Business- Portal Intelligence Business Process and Search Forms Enterprise Content Management
  49. 49. Aggregates information within one centralplatform and acts as a „One-Stop-Shop“ for yourbusiness relevant data and processes.
  50. 50. microsoft sharepoint
  51. 51. microsoft sharepoint Collaboration Business Solutions Teamwork Enterprise 2.0 Content- BI for everyone management … and find
  52. 52. microsoft sharepoint Enterprise Content Information Access Business Intelligence Team Collaboration & Management Technology (Search) Platforms Social Software Web Conferencing Unified Communications Portal Products Project & Portfolio Mgmt
  53. 53. microsoft sharepoint Enterprise Content Information Access Business Intelligence Team Collaboration & Management Technology (Search) Platforms Social Software Covered with Microsoft SharePoint Web Conferencing Unified Communications Portal Products Project & Portfolio Mgmt
  54. 54. microsoft sharepointSharePoint as multi-tool-gadget
  55. 55. microsoft sharepointThe MacGyver for enterprises :-)
  56. 56. microsoft sharepointMetadata Management Office Integration Metadata based Navigation Hierarchic Taxonomies
  57. 57. microsoft sharepoint Office Integration Save toSharePoint Edit Metadata Presence Information Related Documents
  58. 58. microsoft sharepointDocument Sets Managed like a single Document Different Content Types
  59. 59. microsoft sharepointRecord Management Policies Record & Hold Audit Log Status
  60. 60. microsoft sharepointRemote Blob Storage Blob Storage SharePoint Content Database META
  61. 61. Strategy:The ecspand idea
  62. 62. the idea ecspandDifference standard ECM … Link to Capture Link to ERP SharePoint DMS Server Storage
  63. 63. the idea ecspand… and ecspand your SharePoint Capture Link to ERP …. DMS Server Storage
  64. 64. the idea ecspandCombining „Best of Breed“ECM and DMS features like Document Graphical Workflow design, ReusableLibraries, Check in / out, Versioning, Workflow Templates, Analysis, …Office Integration, Workflow Engine,Metadata Management, …
  65. 65. the idea ecspand
  66. 66. the idea ecspandCompetence Radar SharePoint
  67. 67. the idea ecspandCompetence Radar ecspand
  68. 68. the idea ecspandecspand your SharePoint Consistent interface Process driven Integration of 3rd party applications Rendition & Compliance Solutions „ready to use“ SharePoint als „Single Point of Service“
  69. 69. Highlights
  70. 70. ecspand highlightsecspand Services
  71. 71. ecspand highlightsRecords Organizer
  72. 72. ecspand highlights Document filing based on its meta data.
  73. 73. ecspand highlightsBy hand
  74. 74. ecspand highlightsBy hand
  75. 75. ecspand highlightsRecords Organizer
  76. 76. ecspand highlightsRendition Service
  77. 77. ecspand highlightsImage Service
  78. 78. ecspand highlightsCompliance & Archiving Audit proof archiving Copy, move or link Supports several compliance platforms Access by SharePoint
  79. 79. ecspand highlightsWorkflow Standard SharePoint Workflows Complex workflows: „ecspand Workflow“ (Nintex OEM) Ready to use Templates
  80. 80. Integration
  81. 81. ecspand highlightsImport Services
  82. 82. ecspand highlightsIntegrate 3rd party applications SharePoint as „Single Point of Service“ Consolidated place for knowledge management and information retrieval SharePoint as process platform
  83. 83. ecspand highlightsIntegrate existing ERP …
  84. 84. ecspand highlights… into SharePoint
  85. 85. ecspand highlightsERP Connector Audit proofed archiving Direct access to SharePoint documents Interapplication functionalities and processes ERP add-ons (SAP classifier, AX modules)
  86. 86. ecspand highlightsecspand Sidebar Drag & Drop upload from file system Automatic filing and indexing Search within SharePoint
  87. 87. ecspand highlightsecspand capture Scanning client “Scan to SharePoint” Integrated in process solutions
  88. 88. ecspand highlightsecspand capture
  89. 89. ecspand highlightsecspand cloud capture Master DataClient PC
  90. 90. Process Solutions
  91. 91. ecspand highlightsProcess Solutions
  92. 92. ecspand highlightsContract Management € Costs Tasks Documents Notes Annotations EmailsDeadlines Templates Generate Archive Manage Control
  93. 93. ecspand highlightsQuality Management Structured document illustration according to ISO standards Comfortable search for QM documents Support of all tasks by multilevel work flows Intuitive working by full office integration
  94. 94. ecspand highlightsInvoice Processing Increased efficiency Process transparency Integration into to ERP (SAP, Dynamics AX/NAV, Infor) High-quality invoice detection Standard processes
  95. 95. ecspand highlightsInvoice Processing
  96. 96. ecspand highlightsInvoice Processing
  97. 97. ecspand highlightsInvoice Processing Push invoice to SAP
  98. 98. ecspand highlightsInvoice Processing Push invoice to SAP
  99. 99. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP
  100. 100. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP
  101. 101. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP SharePoint process
  102. 102. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP SharePoint process
  103. 103. ecspand highlightsInvoice Processing Push invoice to SAP Start workflow in SAP SharePoint process Store invoice in SharePoint
  104. 104. Conclusion
  105. 105. conclusionSharePoint as Construction Kit
  106. 106. conclusionSharePoint as Construction Kit
  107. 107. conclusionSharePoint as Construction KitSharePoint is an excellent construction kit forenterprise applications.However: (programmatic) adaptions due tocomplex requirements cause high costs andmanpower needs.
  108. 108. conclusionSharePoint as Construction Kit
  109. 109. conclusionSharePoint as Construction KitFor more sophisticated solutions standardextensions and products are needed.
  110. 110. conclusionStandardisation SharePoint, Nintex and ecspand as proven standard products Customizing by configuration and without coding Consistent use of standard mechanisms and extensions
  111. 111. conclusionStandardisation Fast project delivery Modular principles Reduced (follow-up) costs Guaranteed updates and upgrades
  112. 112. conclusion Archive
  113. 113. conclusion Archive
  114. 114. conclusion Archive
  115. 115. conclusion Archive
  116. 116. conclusion Archive
  117. 117. conclusion Archive
  118. 118. conclusion Archive
  119. 119. conclusion Archive
  120. 120. conclusion Archive
  121. 121. conclusion Archive
  122. 122. conclusion Archive ERP LOB/DB
  123. 123. conclusion Archive ERP LOB/DB
  124. 124. conclusion Archive ERP LOB/DB
  125. 125. conclusion
  126. 126. conclusion
  127. 127. conclusion
  128. 128. Questions?
  129. 129. /meChristian KiesewetterPartner und Sales Managementd.velop GmbH christian.kiesewetter@d-velop.at +43 664 2075372 www.xing.com/profile/Christian_Kiesewetter3 www.linkedin.com/in/christiankiesewetter www.slideshare.net/christiankiesewetter http://twitter.com/#!/christiankie www.ecspand.com www.d-velop.com
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