A Recent Process Improvement Designed by Chris Smolik Focusing on: The Need to Investigate and Report Manufacturing Varian...
The Process Prior to My Redesign  <ul><li>Download selected general ledger account or account groups as a comma delimited ...
Deficiencies of the previous reporting method <ul><li>Time Consuming – taking up to 8 hours to compile </li></ul><ul><li>I...
But most importantly … <ul><li>The process was ‘Reactive’. Month end reporting fostered a ‘witch hunt’ mentality that subj...
The Process After My Redesign <ul><li>Pull one download (.csv) – saving time </li></ul><ul><li>Run one macro that accompli...
Achievements accomplished by redesign <ul><li>Complete report generated in less than 30 minutes – saving hours of non-valu...
Yet the biggest benefit … <ul><li>The redesigned process was  Proactive .  This report could be used on an interim basis t...
And how much in dollars did it save? <ul><li>Since I could produce the analysis as an interim report, we reduced the month...
<ul><li>My former employer has given me permission to share this reporting procedure with you.  While the values and varia...
<ul><li>This is one of many process improvements that I have led and developed. Here are a few others: </li></ul><ul><ul><...
<ul><li>Chris Smolik </li></ul><ul><li>262-252-5377 Home </li></ul><ul><li>414-232-9429 Cellular </li></ul><ul><li>[email_...
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Process Improvement Chris Smolik Pps 6

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The presentation shows how I was able to take a process that I inherited from a predecessor and improved it ultimately saving my employer over $149k annually.

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Process Improvement Chris Smolik Pps 6

  1. 1. A Recent Process Improvement Designed by Chris Smolik Focusing on: The Need to Investigate and Report Manufacturing Variances for Month End Financial Statements
  2. 2. The Process Prior to My Redesign <ul><li>Download selected general ledger account or account groups as a comma delimited file </li></ul><ul><li>Scrub download and delete non-essential data and extraneous commas </li></ul><ul><li>Parse file, sort by elements responsible for variance, then subtotal </li></ul><ul><li>Determine large variances and investigate </li></ul><ul><li>Repeat this process for all variances (scrap, material, purchase price, labor, etc) </li></ul><ul><li>Re-key all data into desired report format </li></ul>
  3. 3. Deficiencies of the previous reporting method <ul><li>Time Consuming – taking up to 8 hours to compile </li></ul><ul><li>Incomplete – reported only selected elements that had a history of “material exception” </li></ul><ul><li>Material exception criteria was subjective </li></ul><ul><li> </li></ul>
  4. 4. But most importantly … <ul><li>The process was ‘Reactive’. Month end reporting fostered a ‘witch hunt’ mentality that subjugated the real focus of a standard costing system </li></ul>
  5. 5. The Process After My Redesign <ul><li>Pull one download (.csv) – saving time </li></ul><ul><li>Run one macro that accomplishes all repetitive, and non-value adding tasks. Also adds vlookups and other informational formulas to standardize data for use with pivot table – saving time, reducing errors </li></ul><ul><li>Paste data into pivot database and refresh pivot table </li></ul><ul><li>Work with operations to determine how variances can be reduced or eliminated in the future and verify that current variances are represented accurately </li></ul>
  6. 6. Achievements accomplished by redesign <ul><li>Complete report generated in less than 30 minutes – saving hours of non-value added activity </li></ul><ul><li>Data base and pivot table includes all data and history and can be reconfigured in minutes to illustrate given exceptions or provide greater detail </li></ul><ul><li>‘ Subjectivity’ eliminated using conditional formatting to highlight favorable or unfavorable variances </li></ul>
  7. 7. Yet the biggest benefit … <ul><li>The redesigned process was Proactive . This report could be used on an interim basis to support operations by helping solve problems and achieve the standards they helped set </li></ul>
  8. 8. And how much in dollars did it save? <ul><li>Since I could produce the analysis as an interim report, we reduced the monthly material variance by over $12,000 </li></ul><ul><li>Because it saved over 7 hours per month the annual savings was over $5,000 </li></ul>
  9. 9. <ul><li>My former employer has given me permission to share this reporting procedure with you. While the values and variances would be fictitious, the methodology is that which was actually developed. </li></ul><ul><li>If you would like to see screen shots or further detail of this process please feel free to call or email. </li></ul><ul><li>Chris Smolik </li></ul><ul><li>262-252-5377 Home </li></ul><ul><li>414-232-9249 Cellular </li></ul><ul><li>[email_address] </li></ul>
  10. 10. <ul><li>This is one of many process improvements that I have led and developed. Here are a few others: </li></ul><ul><ul><li>Quality Cost reporting improvements – saving $4,000 annually </li></ul></ul><ul><ul><li>Key item and backlog reporting – saving $2,000 annually </li></ul></ul><ul><ul><li>Month end process improvements – saving $1,500 annually </li></ul></ul><ul><li>As you can see I have saved my previous employers many thousands and built goodwill and other intangible assets between accounting and operations in the process. </li></ul><ul><li>It is for these reasons I feel that I could be a good addition to your accounting team . </li></ul>
  11. 11. <ul><li>Chris Smolik </li></ul><ul><li>262-252-5377 Home </li></ul><ul><li>414-232-9429 Cellular </li></ul><ul><li>[email_address] </li></ul>
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