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Moving the repository upstream

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Presentation to the ARROW repositories day, Brisbane, 2008, on suggestions for improving the rate of capture of documents in institutional repositories

Presentation to the ARROW repositories day, Brisbane, 2008, on suggestions for improving the rate of capture of documents in institutional repositories

Published in: Technology, Economy & Finance

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  • 1. a centre of expertise in data curation and preservationMoving the Repository upstream Chris Rusbridge ARROW Repositories day 14 October 2008 Funded by: This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons .org/licenses/by-nc-sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.
  • 2. a centre of expertise in data curation and preservation Contents • The resistant scholar • Researcher work flow • On negative clicks… • Can the repository help rather than hinder? • Towards a Research Repository System?2 ARROW Repositories Day
  • 3. a centre of expertise in data curation and preservation The resistant scholar • Edinburgh Research Archive has 1100+ (publicly accessible) items • Edinburgh scholarly output? • Wet finger in the air: annual output ~ number of academics? (RAE every 4 years wants 4 papers) • Ie ~2500 papers per year! • So after 4 years we have <10% of output • A common story everywhere!3 ARROW Repositories Day
  • 4. a centre of expertise in data curation and preservation Why is this so? • Uncertainty, risk? • About copyright • About Ingelfinger rule • Change • Too busy • Doesn’t fit in the way they do things now • Not well motivated by advantages to others • Little in it for them!4 ARROW Repositories Day
  • 5. a centre of expertise in data curation and preservation Researcher work flow? • Many projects/tasks in parallel • All different stages • Teaching (several), research (several), writing up research, writing grant proposals, reviewing papers, administrative tasks, University governance, etc5 ARROW Repositories Day
  • 6. a centre of expertise in data curation and preservation Researcher work flow? • Think up research idea • Write grant proposal with colleagues • Submit, wait, refine/revise, resubmit • Hire/assign staff, plan project • Gather data, analyse data, refine hypothesis • Refine methods, more data etc • Write draft paper with colleagues • Refine, revise submit paper, repeat until successful • New directions, more data, new paper • Conference presentations, discussion, new research ideas…6 ARROW Repositories Day
  • 7. a centre of expertise in data curation and preservation Who are you working with? • Your group • Your department • Other departments in your university • Colleagues elsewhere worldwide • Often more of the latter than the former! • Wide variety of IT environments7 ARROW Repositories Day
  • 8. a centre of expertise in data curation and preservation Write paper work flow? • PI and co-PIs outline structure • PI assign sections to colleagues • Gather sections, edit, circulate • Identify weaknesses, gather more data • Select & organise citations, images, tables, graphs, supplementary data • Comment, revise, circulate, repeat until deadline • Submit, wait • Revise following review, circulate, resubmit • By now working on other research! • It’s published! Add to bibliography…8 ARROW Repositories Day
  • 9. a centre of expertise in data curation and preservation When do you submit to repository? • There’s no obvious point • It’s always extra work • Any doubt, uncertainty, distraction enough to put it off • “The library” wants you to do it? Sure, RSN • The repository doesn’t help, it hinders9 ARROW Repositories Day
  • 10. a centre of expertise in data curation and preservation On negative clicks • Research in Glasgow for Effective Records Management project (JISC-funded) • Currall, Johnson, Johnston, Moss, Richmond • “How many extra clicks are you willing to make to ensure preservation of the records you are creating?” • Answer: zero • Design goal follows: reduce work for clerks (fewer clicks) AND ensure preservation10 ARROW Repositories Day
  • 11. a centre of expertise in data curation and preservation How could a repository help? • Support the research • Support the researchers • Support the writing • Support the publishing • Be a natural part of the work flow… • How could we do that?11 ARROW Repositories Day
  • 12. a centre of expertise in data curation and preservation Negative click repository? • Could a repository reduce the workload of researchers? • Perhaps not on its own… • What would be needed to make things easier? • Maybe a system and services with the repository embedded? • Research Repository System12 ARROW Repositories Day
  • 13. a centre of expertise in data curation and preservation Some known research issues • Extended teams across institutions, even legal jurisdictions • Varying technology: Windows/Mac/Linux versions, MS Office, OpenOffice, LaTeX, EndNote, BibTeX, etc • Localised, segregated identity management • Informal extranets • Distrust of anyone who (ever!) adds complexity or difficulty, even apparent • University, IT dept, Library, School… • Individualist local IT management • Backup, version control, security, patching • Data quantity, quality, provenance, metadata, version, sharing • Analytic software version • Lab notebooks…13 ARROW Repositories Day
  • 14. a centre of expertise in data curation and preservation How could “we” help? • Who are “we”? • Repository managers • In/with the Library • And IT Services • Backed by the administration14 ARROW Repositories Day
  • 15. a centre of expertise in data curation and preservation Maybe we could… • Help with publisher liaison • Support multiple authoring across several institutions • More permissive identity management/extranet • Support multiple versions • Fine-grained access control • Checkpointing • Support supplementary data • Provide basic data management capability • Provide simple, cross-platform, persistent storage • Provide some longevity • Provide additional benefits15 ARROW Repositories Day
  • 16. a centre of expertise in data curation and preservation16 ARROW Repositories Day
  • 17. a centre of expertise in data curation and preservation Exposure • Digital Curation Blog posts • Comments and feedback • JISC Repository Ideascale discussions • Comments, feedback, voting • Blue Ribbon Task Force Ideascale discussions • voting17 ARROW Repositories Day
  • 18. a centre of expertise in data curation and preservation18 ARROW Repositories Day
  • 19. a centre of expertise in data curation and preservation Some comments… • Need to be careful of doing this as if it complicates the workflow, it just wont happen • I think the RRS you envisage sounds fantastic and would be a good thing, what worries me is the function creep taking us a few miles on from some of the more basic, simpler few keystrokes approach… • The RRS sounds to have many features of a Virtual Research Environment, albeit perhaps a less data centric VRE • The availability of research via Open Access would increase if the same systems that provide Open Access also provided, or were integrated with, tools which support the authoring process • My experience is, that feature requests of this sort [authoring support] are exactly the ones which end up in the "users didnt know what they wanted bin" (Im a developer). • A system to help streamline the editorial/publication process is fine (if we can persuade academics to use it)19 ARROW Repositories Day
  • 20. a centre of expertise in data curation and preservation CRIS • Several spotted that Current Research Information Systems can provide “fill the blanks” metadata • Reduces workload • Provides context • Supports research disclosure • Needs administration support20 ARROW Repositories Day
  • 21. a centre of expertise in data curation and preservationIs there something useful here? • DISCUSS!21 ARROW Repositories Day
  • 22. a centre of expertise in data curation and preservation Thank you c.rusbridge@ed.ac.uk22 ARROW Repositories Day

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