Writing Tips for Managers

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Explores general writing strategies that managers/supervisors need to handle letters, performance reviews, job descriptions, and reports. Approaches content as a result of choices that follow guidelines (rather than rules).

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Writing Tips for Managers

  1. 1. Writing Tips for Managers Facilitated by Chris Friend The John Scott Dailey Florida Institute of Government at the University of Central Florida
  2. 2. IntroductionsNameJob TitleYears of ServiceRole in the CountyTypes of Workplace WritingBiggest Writing Challenge Image courtesy Microsoft, public domain.
  3. 3. Today’s AgendaImage courtesy .reid. on Flickr, CC BY 2.0
  4. 4. What Does Writing Look Like?Image courtesy Microsoft, public domain.
  5. 5. Business LettersImage courtesy Microsoft, public domain.
  6. 6. Letters: Positive Response Image courtesy Microsoft, public domain.
  7. 7. Letters: Negative Response
  8. 8. Letters:Complaints Image courtesy Microsoft, public domain.
  9. 9. Letters: Congratulations Image courtesy Microsoft, public domain.
  10. 10. RecommendationLetters Image courtesy wynner3 on Flickr, CC BY NC 2.0
  11. 11. Welcome Letters Image courtesy Microsoft, public domain.
  12. 12. Letters: PersuasiveImage courtesy Microsoft, public domain.
  13. 13. Other DocumentsImage courtesy Microsoft, public domain.
  14. 14. Job Descriptions Image courtesy Microsoft, public domain.
  15. 15. PerformanceEvaluations
  16. 16. Business Reports
  17. 17. Image courtesy Anirudh Koul on Flickr, CC BY-NC 2.0Frequently Confused Words
  18. 18. Frequently Confused Words a suggestion (it’s a thing)advice I need advice on buying ice. to help guide (it’s an action)advise You are wise. Can you advise?
  19. 19. Frequently Confused Words to influence (it’s an action) affect Will this affect our community? a result (it’s a thing) effect What effect will this have on us?
  20. 20. Frequently Confused Words to distribute allot Our team was allotted two hours. more than a little a lot Orlando has a lot of traffic. alot not a word
  21. 21. Frequently Confused Words smaller number (countable items) fewer I got fewer emails today! smaller amount (uncountable ideas) less There is less water in that puddle.
  22. 22. Frequently Confused Words degreefurther I want to go further with my career. distancefarther Tampa is farther away than Ocala.
  23. 23. Frequently Confused Words contraction: “it is” it’s I think it’s too hot outside. possession: belonging to it its Florida is known for its sun.
  24. 24. Frequently Confused Words to misplace lose Spelling makes me lose my mind. not tight loose This clamp is so loose it won’t hold.
  25. 25. Frequently Confused Words an actionpassed The car passed by. a description The car went past. past a time The trouble is in our past.
  26. 26. Frequently Confused Words comparison than I like blue more than green. time then Let’s chat, then do lunch.
  27. 27. Frequently Confused Words contraction: “they are”they’re Maybe they’re the experts. possession: belonging to them their They work with their hands. location: not here (& other uses) there Please park over there.
  28. 28. Frequently Confused Words number: between one and three two I see two paragraphs here. addition: “also” or excess too I see too many paragraphs, too. all other uses to I want to go to Lake Eola.
  29. 29. Frequently Confused Words describes action—how it’s done well You did your job very well. describes things—tells quality good You did a very good job.
  30. 30. Frequently Confused Words contraction: “you are” you’re I think you’re working too much. possession: belonging to you your Is that your winning Lotto ticket?
  31. 31. WritingStrategies Image courtesy Microsoft, public domain.
  32. 32. Trim Your WordsImage courtesy Microsoft, public domain.
  33. 33. Reading LevelImage courtesy Microsoft, public domain.
  34. 34. Reduction ExampleHow to Write Effectively: The task of developing clear and concisewriting is not a difficult one. You simplydetermine what is the best way that you canpresent your subject. Then write it for thepotential audience the very simplest way.
  35. 35. Reduction Example wHow to Write Effectively: The task of developing clear and concisewriting is not a difficult one. You simply To write effectively: write simply.determine what is the best way that you canpresent your subject. Then write it for thepotential audience the very simply way. simplyst
  36. 36. The Essence 268 words 73% are one syllable 20 words ≥ 3 syllables 10 sentences © 2008 Mort Künstler
  37. 37. Thank you. Writing Tips for Managers Facilitated by Chris Friend

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