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Grammar Brush-Up

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Emphasizing clarity over adherence to rules, this presentation reviews guidelines for effective business writing and doesn't apologize for getting into the nitty-gritty of sentence structure, …

Emphasizing clarity over adherence to rules, this presentation reviews guidelines for effective business writing and doesn't apologize for getting into the nitty-gritty of sentence structure, punctuation, and other things you hated your high-school English teacher for grading.

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  • 1. Grammar Brush-Up Facilitated by Chris FriendThe John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 2. Grammar Brush-Up IntroductionsNameDepartment in the CountyJob TitleYears of ServiceBiggest Grammar Frustration The John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 3. Grammar Brush-Up Today’s Goals1. What makes a “rule”?2. What makes writing clear?3. What do I need to watch?4. How can I fix my trouble spots? The John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 4. Grammar Brush-Up Today’s AgendaSentencesSpellingPunctuation The John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 5. Breaking the Ice
  • 6. Grammar Brush-Up Part I: SentencesThe John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 7. Fragments
  • 8. Agreement
  • 9. Dangling ModifiersImage courtesyIHeartVector.com
  • 10. Active/Passive Voice
  • 11. Parallelism
  • 12. Grammar Brush-Up Part II: SpellingThe John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 13. Breaking the Ice (Again)
  • 14. FrequentlyConfused WordsEasy mistakes that spell check won’t catch
  • 15. Frequently Confused Words a suggestion (it’s a thing)advice I need advice on buying ice. to help guide (it’s an action)advise You are wise. Can you advise?
  • 16. Frequently Confused Words to influence (it’s an action) affect Will this affect our community? a result (it’s a thing) effect What effect will this have on us?
  • 17. Frequently Confused Words to distribute allot Our team was allotted two hours. more than a little a lot Orlando has a lot of traffic. alot not a word
  • 18. Alot Image courtesyHyperbole and a Half http://bit.ly/thealot
  • 19. Frequently Confused Words smaller number (countable items) fewer I got fewer emails today! smaller amount (uncountable ideas) less There is less water in that puddle.
  • 20. Frequently Confused Words distancefarther Tampa is farther away than Ocala. degreefurther I want to go further with my career.
  • 21. Frequently Confused Words performing an action I I sent that email last week. being acted upon me She sent me another copy. acting reflexively (reflecting back)myself I hurt myself this morning.
  • 22. Frequently Confused Words you performing an action &I You and I sent that email last week. you being acted upon & me She sent you and me another copy.you & not usedmyself
  • 23. Frequently Confused Words contraction: “it is” it’s I think it’s too hot outside. possession: belonging to it its Florida is known for its sun.
  • 24. Frequently Confused Wordslie 1 ¦lī¦ g ¦ lī-i ng ¦; past lay 1 ¦lā¦ verb¦(; past laid .¦lād¦) lān¦) lay ¦lā past part lain ¦ [ intrans. ] nverb ( lyin 1 a trans. ho or gently positio g rizontalesp.restin or to lie or [ ssume ]aput down, carefully : she laid the baby in his1 (of a person or animal) be in crib. face downward on the grass | I had e man lay ws ando n a supp orting surface : th [ trans. ] lay back on the pillo • og g y | Lilyprevent (something) from rising off the ground : there may ause I was gr been the odd light shower just to lay the dust. dow n for two hours bec have watched him. en on the table. a2 e :trans.k] lay op c [ a boo put down and set in position for use : it is advisable to have • (of a thing) rest flat on a surf your carpet laid rby lace. on) be buried laid.in a particula p a professional | figurative the groundwork for change had been es in ruins today | • (of a dead pers pt in a specified state : the church li ty. remain, or be ke set cutlery, crockery, lie emp 2 be, p lay utting homeless fam ilies into apartm •ents that would otherwiseand mats on (a table) in preparation for a mealb:eshe und the table for thees in meal. e or li fo laid : the solution evening a return to ct) resid• (often be laid with) cover (a surface) with objects or a substance : • (of something abstra al family values.” Use a different word. n ortiles.ection : th dir e small town “tradition spefloor d polaidowith the cifie was siti 3 (of a place ) be situated in a • make ready .(a trap) for someone : she wouldnt put it past him to lay a nor of Boston about ten milestrapth her. s viewpoint in a specified of Swampscott lies for observer • (of a scene ) extend from the• puterdam lies beforeforu(a fire) in place and arrange it. (set, put, placed, napped, reclined, the material yo . ere, and all of Amst r sustainable. direction : stand h ) be ad idea or o lay 4 • work out (anmissible suggestion) in detail ready for use or n, charge, or claim 4 La w (of an actio e) or fibbed, depending on meaning) presentation : Id like more time to lay my plans. lie noun (usu. the li • lay ich something lies. past of lie . n (in whsomething before). presentrds the information or suggestions to be 1 the way, dir ection, or positioconsidered omesacted st, esp bys(someone) : he laid before the House ball c and to re upon a rega • Golf the posi tion in which a golf for the establishment of the committee. proposals ease of the next shot. • (usu. be laid) a bird. (an episode in a play, novel, etc.) in a certain or locate la ce of co ver of an animal • the lair or p place : no one who knew the area could be in doubt where the scene was laid.
  • 25. Frequently Confused Words to misplace lose Spelling makes me lose my mind. not tight loose This clamp is so loose it won’t hold.
  • 26. Frequently Confused Words an actionpassed The car passed by. a description The car went past. past a time The trouble is in our past.
  • 27. Frequently Confused Words comparison than I like blue more than green. time then Let’s chat, then do lunch.
  • 28. Frequently Confused Words contraction: “they are”they’re Maybe they’re the experts. possession: belonging to them their They work with their hands. location: not here (& other uses) there Please park over there.
  • 29. Frequently Confused Words number: between one and three two I see two paragraphs here. addition: “also” or excess too I see too many paragraphs, too. all other uses to I want to go to Lake Eola.
  • 30. Frequently Confused Words describes action—how it’s done well You did your job very well. describes things—tells quality good You did a very good job.
  • 31. Frequently Confused Words placeholder for actor who Who sent that to you? placeholder for acted upon whom You sent that to whom?
  • 32. Frequently Confused Words contraction: “you are” you’re I think you’re working too much. possession: belonging to you your Is that your winning Lotto ticket?
  • 33. Grammar Brush-UpPart III: PunctuationThe John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 34. Punctuation Matters
  • 35. Battling Punctuation
  • 36. Grammar Brush-Up ConcisionThe John Scott Dailey Florida Institute of Government at the University of Central Florida
  • 37. Reduction ExampleHow to Write Effectively: The task of developing clear and concisewriting is not a difficult one. You simplydetermine what is the best way that you canpresent your subject. Then write it for thepotential audience the very simplest way.
  • 38. Reduction Example wHow to Write Effectively: The task of developing clear and concisewriting is not a difficult one. You simply To write effectively: write simply.determine what is the best way that you canpresent your subject. Then write it for thepotential audience the very simply way. simplyst
  • 39. Thank you. Grammar Brush-up Facilitated by Chris Friend