Time management

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"Don’t Let Your To-Do List Win: Getting & Staying Organized" or "Be More Productive without Human Cloning"

Presentation from TBEX Europe 2013

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Time management

  1. 1. Don’t Let Your To-Do List Win: Getting & Staying Organized Chris Christensen Don’t Let Your To-Do List Win: Getting & Staying Organized Chris Christensen
  2. 2. Be More Productive without Human Cloning Chris Christensen Be More Productive without Human Cloning Chris Christensen
  3. 3. Outline • Assumptions • Organization • Time Management • Automation • Delegation
  4. 4. Chris Christensen
  5. 5. Chris Christensen
  6. 6. Chris Christensen
  7. 7. Assumptions If you don’t have more to do than you have time to do it, you lack imagination
  8. 8. You can always count on Americans to do the right thing - Winston Churchill
  9. 9. You can always count on Americans to do the right thing - after they've tried everything else.- Winston Churchill
  10. 10. Assumptions There is no “right way” to get get things done, but there may be a right way for you to get things done
  11. 11. GTDhttp://AmateurTraveler.com/gtd • Get Things out of your head • Put them someplace you trust • Review periodically • Todo items have “context”, e.g. you write what you want from the store on your grocery list
  12. 12. Things
  13. 13. Things • Scheduled Todos • Someday/Maybe • Periodic Todos • Projects • Periodic Projects • iPhone app • Automatic syncing • Integration with Siri
  14. 14. File by Context File Information based on when you will use it
  15. 15. examples: Reddit for This Week in Travel Delicious for bookmarks Instapaper / Read It Later Evernote for how to Email Folder for Ireland When Will I Need This?
  16. 16. One Drawer One Folder When in Doubt
  17. 17. Time Energy
  18. 18. There’s a Nap for That
  19. 19. Enemies of Productivity • Perfectionism • Inability to Decide What is the cost of being wrong?
  20. 20. Productivity Kryptonite • TV • Facebook • Twitter • Beer • Other Substances • Morning? Night? • Tuesday Nights
  21. 21. Yak Shaving Yak Shaving is the last step of a series of steps that occurs when you find something you need to do. "I want to wax the car today.""Oops, the hose is still broken from the winter. I'll need to buy a new one at Home Depot.""But Home Depot is on the other side of the Tappan Zee bridge and getting there without my EZPass is miserable because of the tolls.""But, wait! I could borrow my neighbor's EZPass...""Bob won't lend me his EZPass until I return the mooshi pillow my son borrowed, though.""And we haven't returned it because some of the stuffing fell out and we need to get some yak hair to restuff it."And the next thing you know, you're at the zoo, shaving a yak, all so you can wax your car.
  22. 22. Wasting Time I feel more and more the time wasted that is not spent in Ireland.- Lady Gregory
  23. 23. Pomodoro Method 25 minutes of work - focus - shut off, log out 5 minutes of play rinse, repeat
  24. 24. Maker / Manager writing editing recording programming focus email social media accounting phone calls multitasking / microtasking
  25. 25. Habits • Deadlines • Don’t Break the Chain
  26. 26. Email
  27. 27. Global - 16 hours USA - 32 hours Europe - 27 hours Bloggers - always Hours Online
  28. 28. Email Email is like a todo list where you let anyone in the world add to it
  29. 29. Email • Check >1 hour • “Inbox Zero” - decide quickly - delete quickly - file • IMAP vs POP • Mail Rules • 1day@replylater.com
  30. 30. Email Triage Practice
  31. 31. TypeIt4Me • Text Macros - email templates - article templates - urls - email addresses - bio • iOS macros / TextExpander
  32. 32. Automation
  33. 33. Social Media Automation • Buffer • Hootsuite • Facebook Page • Chrome DoShare
  34. 34. Wordpress Scheduling • Write when you can • Schedule when you need
  35. 35. Virtual Assistants KirstenJeffrey
  36. 36. Virtual Assistants • Interns • Who do you know? • Who is in your audience? • Overseas - http://virtualstafffinder.com/ hiring
  37. 37. Virtual Assistants • Procedures • Screencasts • Google Doc spreadsheets • DropBox • weekly reports • PayPal managing
  38. 38. Bonus Tips • Dictate Rough Drafts to Siri • (Mac) Keep track of last 40 cut and paste - Jumpcut • Listen to podcasts at 2x, 3x speed - Downcast • Promotion tool - chris2x.com/tool • 1Password to remember passwords • (Mac) Turn articles into podcasts http://amateurtraveler.com/make-your-own-free-audio-books-mac/
  39. 39. END
  40. 40. Extras
  41. 41. Efficiency But I will say that living in Ireland has changed the cadence and fullness of speech, since the Irish love words and use as many of them in a sentence as possible.- Anne McCaffrey - Anne McCaffrey
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