Bank reconciliation ff67
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  • 1. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGBank Reconciliation Statement FF67PurposeProcessing of Bank Statement in order to clear the Open Items in the Clearing Accounts andtransfer the same to the Main Bank Account. Running the statement on daily basis ensuresthat the balance as per the bank’s statement and the balance as per the books of accountsare always reconciled.TriggerBank Statement received from Banks in physical or soft copy.Prerequisites• Bank Statement (soft copy / hard copy), House bank, Account ID, Statement Numberand Statement DateMenu PathUse the following menu path(s) to begin this transaction:• Select Accounting  Financial Accounting  Banks  Input  BankStatement  Manual Entry to go to Initial screen.Transaction CodeFF67Helpful Hints• Press F1 for help• Press F4 for getting input values• R – Required• O – Optional• C – ConditionalCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 15/07/2007 Page 1 / 18
  • 2. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGProcedure01. Start the transaction using the menu path or transaction code FF67SAP Easy Access2. 0Double-click to start the transaction.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 2 / 18FF67
  • 3. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING3. Enter information in the fields as specified in the following table.Field Name Description R/O/C User action and values CommentsCompanyCodeCompany Code for whichyou want to the run theBank StatementR Select the CompanyCodeDefaultsHouse Bank House Bank in theCompany CodeR Select the house Bank DefaultsAccount ID Account ID defined for thebank account defined inthe House Bank for whichyou want to run the bankstatementR System will list down theAccount IDs under theHouse Bank. Select theAccount ID for which youwant to run the statementDefaultsfrom thefirst screenStatementNumberNumber by which thesystem will record thebank statementR Enter the numbermentioned on thestatement if any, or enteryour own numberCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 3 / 18
  • 4. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGStatementDate Bank Statement dateR Enter the date mentionedon the statementControl dataOpeningBalanceOpening Balance as perthe Bank StatementR Enter opening balancefrom the statementClosingBalanceClosing Balance as per theBank StatementR Enter Closing Balancefrom the Bank StatementPosting Date OFurtherProcessingBank postingsessionSession name for BankPostingsR Enter any name for theSessionSub-ledgersessionSession name for sub-ledger postingsO If checked, Select one ofthe three options.Press Enter4. In the subsequent screen select the variant for entering the bank Statement.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 4 / 18Enter the opening balances as perthe bank statement.Note:As the fields in the Standard SAPare right aligned, incase you wantto copy and paste the figure fromexcel file, it is requested to makethe field left aligned using arrowkeys.
  • 5. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING5. Enter information in the fields as specified in the following table.FieldNameDescription R/O/C User Action and Values CommentsTransaction Determines how and towhich account thesystem is to Post thepaymentR Select the proper transactionfrom the drill down list.List oftransactionsdefined in thesystem areshown below inthe next tableValue Date Value date of the item tobe clearedRAmount Amount in accountcurrencyR Enter the amount as per thebank statementFor check issuetransaction enteramount withnegative signCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 5 / 18
  • 6. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGDocumentNo.Accounting DocumentNumber. Using this thesystem tries to find in acustomer, vendor or G/Laccount the item that isto be cleared by thepayment.R From the Clearing Accountsenter the document no.Applicable forcheck deposittransactionsBankReferenceBank reference foramount debited /creditedR Enter the Bank referenceagainst the amount debited /credited.Applicable whileposting items likeInterest, BankCharges etc.Reference Reference number of theitem to be clearedO Enter the Check numberagainst which the amounthas been debited in the bankstatementApplicable forcheck issuetransactions. Seenote belowThe following is the list of transactions defined :IN01 - Cheque IssuedIN02 + Cheque issued ReversalIN11 - Transfer out to other bank A/cIN13 - Cash WithdrawalIN21 - Unresolved (Credit bank in our books)IN31 - Interest PaidIN32 + Interest Paid ReversalIN33 - Bank Chargeslkk bi cvilIN34 + Bank charges ReversalIN51 + Cheque depositsIN53 + Direct Deposit Customer knownIN54 - Direct Deposit Cust known ReversalIN61 + Transfer in from other bank A/cIN63 + Cash DepositIN71 + Unresolved (Debit bank in our books)IN81 + Interest ReceivedIN82 - Interest Received ReversalIN82 + Interest Received ReversalIN91 + Cheque deposit via interim A/cIN93 + Direct cheque depositIN95 - Deduction by CustomersCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 6 / 18
  • 7. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 7 / 18Ensure that thebalancesmatchAmount field in Standard SAP Bank Statement program is rightaligned. Hence to copy and paste from Excel file, first make thefield left aligned using arrow keys and then copy and paste.Enter Check No. for checks issuedand cleared.Enter FI document number from theCheque Deposit Clearing A/c for checksdeposited and cleared as per BankStatement.Select Transaction
  • 8. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGSave the transaction by clicking on “Save button” or pressing “Ctrl + S”.6. Post Bank StatementIn the main menu go to Bank Statement  Post  Individual processing or click on Savebutton once again.This will create a Session in the name of “List1” in the current case for posting thetransaction to G/L Accounts.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 8 / 18
  • 9. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 9 / 18
  • 10. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGThe system will show the details of the session to be posted.7. Process SessionTransaction Code : SM35Select the Session to be processed and click on Process.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 10 / 18
  • 11. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGIn the pop-up screen select “Display errors only” and “Dynpro standard size”.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 11 / 18
  • 12. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGClick on ProcessAfter process the system will pop-up a message saying that “Processing of batch inputSession completed”CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 12 / 18
  • 13. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGIn case of amounts to be debited to expense accounts like interest and bank charges, thesystem will stop the processing. The user has to enter the cost center.Press enter and enter the cost center.Press Enter.Click on “Session overview” to check whether the batch has run in Error. Incase the batchhas run successfully, the same will not appear in the Session list.8. Check Accounting EntryCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 13 / 18
  • 14. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGTransaction code : FB03a. Entry for check deposited document number 2000000020:Similarly entries have been passed for other Check deposit transactions.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 14 / 18
  • 15. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGb. Entry for Check Issued and cleared.If you want to see all document then select the posting date in FB03CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 15 / 18
  • 16. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGThen ExecuteCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 16 / 18
  • 17. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING9. You have completed this transaction.ResultEntries have been posted from Clearing Accounts to Main Bank AccountCAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 17 / 18
  • 18. Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTINGCommentsThe above procedure ensures that you’re the balance as per your bank account and the mainbank account in your books of account always match, thus ensuring reconciliation throughClearing Accounts at any given point of time.CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSbankreconciliation-ff67-130519130827-phpapp02.docVersion: 0Last Modified: 26/06/2007 Page 18 / 18