Business letter power pointPresentation Transcript
1 Create a Business Letter Why It MattersWhy do I need to learn how to create a business letter? Business letters are not just for adults who have certain types of jobs. There are many situations that require people of all ages to create a business letter. Chances are, if you need to write a business letter, you want the recipient to take your letter seriously. One of the best ways to accomplish this is to learn how to use the features in Word to create a business letter according to a specific format.
1 Create a Business Letter What Makes a Good Business Letter? Use correct punctuation and spelling. Use the Grammar and Spell Checker. Do not use slang and abbreviations. Include all of the following in your letter: Return address Date Inside address Salutation Body of three paragraphs Closing with a goodbye phrase, your name, and your titleWord Processing
1 Create a Business Letter Exercise 1-2 Open and Save a Document pg. 137–138APPLICATIONS USED In this exercise, you will open a new WordMicrosoft Word document and save it, making sure the file is named correctly and saved to the right location. When you are working with a document, it is important to understand the difference between Save and Save As: Use Save As to name a new document and save it to the correct folder. Use Save to update any new additions to an already saved document. Use Save As again to save a different version Word Processing of a file or change the file’s location.
1 Create a Business Letter Exercise 1-3 Format a Business Letter pg. 139–140In this exercise, you will write a business letter toask permission to use a picture from a Web site.A business letter uses a specific format thatincludes the following main parts: Return address Salutation Date Body Inside address ClosingWhen you write a business letter, follow formalwriting rules: Use correct punctuation and spelling. Do not use slang or abbreviations.
1 Create a Business Letter Exercise 1-4 Edit Your Letter pg. 141–143editTo change or rewrite a In this exercise, you will learn to cut, copy, anddocument to improve it. paste text as you edit the letter you created in(pg. 141) the previous exercise.proofreadTo check a document forlogical sense, spelling, One should always edit and proofread a businessgrammar, and punctuation.(pg. 141) letter before sending it in order to give a goodcut impression. As you edit, you may need to do theTo select and remove text following with text:from a document. (pg. 141)copy cutTo duplicate text so it canbe placed to another copylocation in a document.(pg. 141) pastepasteTo place cut or copied textto a new location in a Word Processingdocument. (pg. 141)
1 Create a Business Letter Exercise 1-5 Use the Thesaurus and Check Spelling and Grammar pg. 144–145 In this exercise, you will use Word’s thesaurus and the Spelling and Grammar tool to edit your letter.synonym Word has tools to help you edit. You might wantA word that hasthe same to use the thesaurus to find a synonym if:meaning as You use a particular word too frequently.another. (pg.144) You need a word that is easier to understand. The Spelling and Grammar tool helps you find mistakes in: Spelling Punctuation Word Processing Grammar
1 Create a Business Letter Exercise 1-6 Preview and Print Your Letter pg. 146–148 In this exercise, you will use the Print Layout view, the Zoom tool, and Print Preview to view your letter. You will also use the Page Setup options to center your letter on the page. If your teacher allows, you can print your final letter. Before you print a document, do the following: View the entire document. Check the formatting. Make any needed changes. A well-formatted business letter should: Have 1-inch margins at the left and right Be centered vertically on the page
1 Create a Business Letter Create a Business Letter following the directions from pages 137 – 148 of your text. In this exercise, you will open a new Word document and save it. You will also check to make sure you name the file correctly and save it to the correct location. It should be saved into your Word Processing Business Letter Folder. For this letter you will write to Fender asking permission to use a picture from its Web site. Remember a well-formatted business letter should: Have 1-inch margins at the left and right Be centered vertically on the page