1                      Create a Business Letter                  Why It Matters                  Why do I need to learn ho...
1                  Create a Business Letter                       What Makes a Good Business Letter?                      ...
1                         Create a Business Letter                      Exercise 1-2 Open and Save a Document             ...
1                    Create a Business Letter                  Exercise 1-3 Format a Business Letter                      ...
1                                   Create a Business Letter                                     Exercise 1-4 Edit Your Le...
1                            Create a Business Letter          Exercise 1-5 Use the Thesaurus and Check Spelling and Gramm...
1                                  Create a Business Letter                              Exercise 1-6 Preview and Print Yo...
1                          Create a Business Letter                    Create a Business Letter from pages 137 – 148      ...
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Business letter power point

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Business letter power point

  1. 1. 1 Create a Business Letter Why It Matters Why do I need to learn how to create a business letter? Business letters are not just for adults who have certain types of jobs. There are many situations that require people of all ages to create a business letter. Chances are, if you need to write a business letter, you want the recipient to take your letter seriously. One of the best ways to accomplish this is to learn how to use the features in Word to create a business letter according to a specific format.Word Processing
  2. 2. 1 Create a Business Letter What Makes a Good Business Letter? Use correct punctuation and spelling. Use the Grammar and Spell Checker. Do not use slang and abbreviations. Include all of the following in your letter:  Return address  Date  Inside address  Salutation  Body of three paragraphs  Closing with a goodbye phrase, your name, and your titleWord Processing
  3. 3. 1 Create a Business Letter Exercise 1-2 Open and Save a Document pg. 137–138 In this exercise, you will open a new Word document and save it,APPLICATIONS USED making sure the file is named correctly and saved to the rightMicrosoft Word location. When you are working with a document, it is important to understand the difference between Save and Save As:  Use Save As to name a new document and save it to the correct folder.  Use Save to update any new additions to an already saved document.  Use Save As again to save a different version of a file or change the file’s location. Word Processing
  4. 4. 1 Create a Business Letter Exercise 1-3 Format a Business Letter pg. 139–140 In this exercise, you will write a business letter to ask permission to use a picture from a Web site. A business letter uses a specific format that includes the following main parts:  Return address  Salutation  Date  Body  Inside address  Closing When you write a business letter, follow formal writing rules:  Use correct punctuation and spelling.  Do not use slang or abbreviations.Word Processing
  5. 5. 1 Create a Business Letter Exercise 1-4 Edit Your Letter pg. 141–143editTo change or rewrite adocument to improve it. (pg. In this exercise, you will learn to cut, copy, and paste text as you141) edit the letter you created in the previous exercise.proofreadTo check a document for logicalsense, spelling, grammar, and One should always edit and proofread a business letter beforepunctuation. (pg. 141) sending it in order to give a good impression. As you edit, youcut may need to do the following with text:To select and remove text froma document. (pg. 141)  cutcopy  copyTo duplicate text so it can be  pasteplaced to another location in adocument. (pg. 141) APPLICATIONS USEDpasteTo place cut or copied text to a Microsoft Wordnew location in a document.(pg. 141) Word Processing
  6. 6. 1 Create a Business Letter Exercise 1-5 Use the Thesaurus and Check Spelling and Grammar pg. 144–145synonym In this exercise, you will use Word’s thesaurus and the SpellingA word that has the and Grammar tool to edit your letter.same meaning asanother. (pg. 144) Word has tools to help you edit. You might want to use the thesaurus to find a synonym if: APPLICATIONS USEDMicrosoft Word  You use a particular word too frequently.  You need a word that is easier to understand. The Spelling and Grammar tool helps you find mistakes in:  Spelling  Punctuation  Grammar Word Processing
  7. 7. 1 Create a Business Letter Exercise 1-6 Preview and Print Your Letter pg. 146–148 In this exercise, you will use the Print Layout view, the Zoom tool,Enrichment Activities and Print Preview to view your letter. You will also use the PageComplete the following Setup options to center your letter on the page. If your teacheractivities to learn evenmore Microsoft Word skills. allows, you can print your final letter.Go to the Online LearningCenter at glencoe.com. Before you print a document, do the following:Choose EnrichmentActivities, then Unit 4.  View the entire document.• Use templates in Word• Print an envelope  Check the formatting.  Make any needed changes.APPLICATIONS USED A well-formatted business letter should:Microsoft Word  Have 1-inch margins at the left and right  Be centered vertically on the page Word Processing
  8. 8. 1 Create a Business Letter Create a Business Letter from pages 137 – 148 Create a Business Letter following the directions from pages 137 – 148 of your text.APPLICATIONS USED In this exercise, you will open a new Word document and save it.Microsoft Word You will also check to make sure you name the file correctly and save it to the correct location. It should be saved into your Word Processing Business Letter Folder. For this letter you will write to Fender asking permission to use a picture from its Web site. Remember a well-formatted business letter should:  Have 1-inch margins at the left and right  Be centered vertically on the page Word Processing

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