Not using the correct terminology can, not only cause confusion, but it can also cause complete loss of interest in the presentation that you are performing. If you use really vague terminology to relate to the presentation, such as stuff, thingy and example it can lead to others not being able to relate the work that you would be connecting correctly. Also if you are doing a professional presentation you should be trying to use technical terminology relevant to the topic of the presentation, failure to do so could cause a lack of interest and look bad on your behalf.
To prevent your audiences not understanding your terminology a good way would be to hand out leaflets at the beginning of a presentation that has basic terminology on it then just stick at that level of communication, another way would be to just use a basic level of terminology, but to keep it at a professional level.
When doing a presentation it would be wise to remember that there will most likely be people there from other cultures. Hand gestures mean different things in other cultures, so what you thought was a polite gesture, it could offend people from other cultures. Communication could be hard if neither of the people speak the same language.
A few ways to lower the language barriers would be to; have some knowledge of that persons languages already, hire an interpreter to translate for you or you could get a translating dictionary as well.Learn a little about other cultures, such as what and gestures are considered polite and what ones are considered offensive.
Spelling and grammar are vital to communicating effectively, if a vital message in your presentation is misspelled then the audiences might misinterpret it into something else and that key point of your presentation might not get across.
Effective ways to prevent spelling and grammar mistake would be to spellcheck all your work and to make sure that you proof read everything before presenting it, also getting a second opinion from a friend of co worker could reduce the chances of mistakes.
Deadlines often have to be met when at work and meeting these deadlines can be stressful, meaning that the work can sometimes be rushed. If work is rushed then that means it would be more likely for there to be mistakes in the work. When rushed messages could be shortened and key information in the messages could be interpreted wrong or not given atall.
Allowing yourself enough time to start and finish work efficiently is key to eliminating time pressures, if you allow yourself more time then key points wont be missed and information wont be re laid incorrectly.
Keeping the audiences interested in your presentation is difficult but can be achieved. Using a monotone voice when presenting, a boring subject and not including the audiences when presenting are all ways of losing interest in work that you are doing.
When presenting to an audience you should try and keep your slides interesting, this can be done by adding interesting videos pictures and clip arts, you can also use your voice to hold the attention of the audience. This is achieved by using different pitches and tones on the relevant subjects. You can also keep interest by asking questions at regular intervolves, by asking open and probing questions to the audiences they will get a sense of involvement meaning they will be interested in the subject.
When presenting work it would be good to not let emotions get involved, if the presenter is in a bad mood then the audience can interpret the message he is trying to relay as a bad one when its actually a good one, also if he doesn’t emphasise that a bad point is being made when in a good mood the audience might not get the severity of the point.
Try not to let your emotions interfere with work as this generally cause issues and can mean key messages and points getting misinterpreted. But if you effectively can relate an emotion to a message then it can have a good impact on the presentation, by being in a happy and clear minded mood when presenting a good point it invokes interest in the audiences.
Transcript of "Barriers to communication"
Terminology Not using correct terminology can cause confusion and loss of interest. Correct technical terminology should be relevant to the presentation
terminology• Hand out leaflets to reduce barriers involving terminology.• Use a simple but professional level of terminology.
Cultural differencesLanguage barriers can be hard to overcome.Certain hand gestures could mean differentthings in different cultures.
Cultural differences• Hiring an interpreter or using a translating dictionary can lower the language barriers• Learn what certain hand gestures mean in other cultures.
Spelling and grammar• Key points might not get across if there are spelling and grammar mistakes.
Spelling and grammar• Proof read and spell check all your work before presenting.• Getting a second opinion on your works grammar and spelling.
Time pressures• Pressure to meet deadlines can reduce communication.• Messages can be partially given and key information not re-laid.
Time pressures• Organise time so that key information wont be missed• Allow time for correcting work and meeting deadlines
Loss of interest• Not including the audiences cause loss of interest.• Boring issues and incorrect terminology can cause loss of interest.
Loss of interest• Keep the audiences involved by asking regular open and probing questions.• Use interesting slides, videos and pictures to hold interest.
emotions• Emotions can mean the audience misinterpret the information.
emotions• Try to relate emotion to key points I.E if it is a negative point relate with anger.