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Effective Use of Google by Chheda Sanjay Visanji
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Effective Use of Google by Chheda Sanjay Visanji


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Effective Use of Google …

Effective Use of Google
by Chheda Sanjay Visanji
at CVOCA Association
at Dadar East CPE Study Circle of WIRC of ICAI
at KVO CA's Wives Forum
at The Chamber of Tax Consultants
at Goregaon CPE Study Circle of WIRC of ICAI
at Mulund CPE Study Circle of WIRC of ICAI
at Kandivali CPE Study Circle of WIRC of ICAI
JB Nagar

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  • 1. Smart Use of for Professionals Ghatkopar CPE Study Circle of WIRC of ICAI 28th December 2013 1
  • 2. Google - Meaning CA Sanjay Visanji Chheda 2
  • 3. Did you know ? ? ? ? • Google doesn’t recognize most special characters like § ¶ ¥ £ € © ® ≅ ≠ √ • Google can search by Colour • Google can search with Voice Command • Google can search by Images • Google has upper cap of 10 words in search • Google name was accident. Promoters wanted to Register Googol – which means 1 followed by 100 Zero CA Sanjay Visanji Chheda 3
  • 4. Google – What we will / wont cover • No exact web address / web link • Will cover only concept • Wont discuss Diff. Operating System / Needs • • • • • • Will avoid showing live demo of slides Will discuss TOOL; Google not an end in itself Nothing other than linked to Office Usage Not for any unethical purpose Not for Mobiles, Smart Phones Will cover Safeguarding / Security CA Sanjay Visanji Chheda 4
  • 5. Google Product Family Finance Chrome Play Voice Blogger Wallet Gmail Reader News Translate Places Google earth Scholar Offers Docs Drive CA Sanjay Visanji Chheda YouTube Image Maps Plus Calendar 5
  • 6. Personalising Google • Bored of Seeing • Want to see your own name or your company name in place of Google • Visit • And have your own homepage like this CA Sanjay Visanji Chheda 6
  • 7. Personalising Google CA Sanjay Visanji Chheda 7
  • 8. Personalising Google CA Sanjay Visanji Chheda 8
  • 9. Safe Search • More than often, our own PC / laptop are used by our family / kids • Google search results unless protected, can give some explicit, adult results • To ensure Safe Search on your PC / laptop • Go to CA Sanjay Visanji Chheda 9
  • 10. Safe Search CA Sanjay Visanji Chheda 10
  • 11. Power Saving through Google • Almost 99% of one’s office PC use Google as their home page • Lot of Power Consumed in White Background of Google Homepage can be saved by • CA Sanjay Visanji Chheda 11
  • 12. Power Saving through Google • Blackle saves energy because the screen is predominantly black. • In January 2007 a blog post titled Black Google would save 750 Megawatt-hours a Year proposed theory that blackle would save fair bit of energy due to popularity of search engine • Even if the energy savings are small, they all add up. Secondly seeing Blackle every time we load our web browser reminds us that we need to keep taking small steps to save energy. CA Sanjay Visanji Chheda 12
  • 13. Power Saving Search - Blackle CA Sanjay Visanji Chheda 13
  • 14. Google Doodles • Each day Google Logo remembers some of the event / birthday in History • These are called Doodles and can be viewed at %20doodles • One of the best Doodle of recent time CA Sanjay Visanji Chheda 14
  • 15. Google Evolution. . . Quote on Temple Wall – Please come inside. There are some questions, Google cant answer CA Sanjay Visanji Chheda 15
  • 16. Web history Find recipes Start simple Search numbers in a range Locate earthquake activity Search for an address Ignore spelling Get number conversions Use web friendly words Get the time Less is more Calculate anything Search by location Similar terms Search locations by zip, area codes Search by voice Get currency conversions Search the web in all Search with an exact phrase languages Shop and compare Get local sunrise/sunset times Use descriptive words Discover local business Check the weather Get world news Don't worry about cases New Examine public data Get interactive financial info Find medication information Get realtime stock quotes Get movie times Check sport scores and Search within a specific site schedules New Read public domain books Don't worry about Hone in on a particular punctuation Search with Goggles range Instant on mobile Use instant preview on mobile Search by file type Include or ignore words, characters Get interactive weather Find related pages Track your packages Check flight schedules Search by location Get definitions Research health conditions Search by advanced image search Check flight times CA Sanjay Visanji Chheda 16
  • 17. Google . . . Search by Image CA Sanjay Visanji Chheda 17
  • 18. Advanced Search. . . Option - I 1st Screen Google 2nd Screen CA Sanjay Visanji Chheda 3rd Screen 18
  • 19. Advanced Search. . . . Option - II CA Sanjay Visanji Chheda 19
  • 20. Search - Advanced Search CA Sanjay Visanji Chheda 20
  • 21. Search - Advanced Search CA Sanjay Visanji Chheda 21
  • 22. Advanced Search. . Option - III Either/or Google normally searches for pages that contain all the words you type in the search box, but if you want pages that have one term or another (or both), use the OR operator -- or use the "|" symbol (pipe symbol) to save you a keystroke. [sweet | little | Girl] Quotes If you want to search for an exact phrase, use quotes. ["sweet little Girl"] will only find that exact phrase. [sweet "little Girl"] will find pages that contain the word sweet and the exact phrase "little Girl“. CA Sanjay Visanji Chheda 22
  • 23. Advanced Search . . . . • Not If you don't want a term or phrase, use the "-" symbol. [-sweet little Girl] will return pages that contain "little" and "Girl" but that don't contain "sweet". • Similar terms Use the "~" symbol to return similar terms. [~sweet little Girl -sweet] will get you pages that contain “Cute little Girl" and “Darling little Girl" but not "sweet little Girl". CA Sanjay Visanji Chheda 23
  • 24. Advanced Search . . . . • Wildcard The "*" symbol is a wildcard. This is useful if you're trying to find the lyrics to a song, but can't remember the exact lyrics. [can't * me love lyrics] will return the Beatles song you're looking for. It's also useful for finding stuff only in certain domains, such as educational information: ["sweet little Girl" research *.edu]. CA Sanjay Visanji Chheda 24
  • 25. Advanced Search . . . . • Definitions - Use the "define:" operator to get a quick definition. [define: sweet] will give you a whole host of definitions from different sources, with links. • Movies - Use the "movie:" operator to search for a movie title along with either a zip code or U.S. city and state to get a list of movie theatres in the area and show times. • Music - The "music:" operator returns content related to music only CA Sanjay Visanji Chheda 25
  • 26. Advanced Search . . . . • Numrange This little-known feature searches for a range of numbers. For example, ["best books 2002..2007] will return lists of best books for each of the years from 2002 to 2007 (note the two periods between the two numbers). • Site-specific Use the "site:" operator to search only within a certain website. [ leo] will search for the term "leo" only within this blog. CA Sanjay Visanji Chheda 26
  • 27. Advanced Search. . . . • File types If you just want to search for .PDF files, or Word documents, or Excel spreadsheets, for example, use the "filetype:" operator. • Location of term By default, Google searches for your term throughout a web page. But if you just want it to search certain locations, you can use operators such as "inurl:", "intitle:", "intext:", and "inanchor:". Those search for a term only within the URL, the title, the body text, and the anchor text (the text used to describe a link). CA Sanjay Visanji Chheda 27
  • 28. Advanced Search. . . . • Cached pages Looking for a version of a page the Google stores on its own servers? This can help with outdated or update pages. Use the "cached:" operator. • Answer to life, the universe, and everything Search for that phrase, in lower case, and Google will give you the answer. CA Sanjay Visanji Chheda 28
  • 29. Improve your search CA Sanjay Visanji Chheda 29
  • 30. Improve your search CA Sanjay Visanji Chheda 30
  • 31. Improve your search CA Sanjay Visanji Chheda 31
  • 32. 1 3 CA Sanjay Visanji Chheda 2 4 32
  • 33. Vertical Search. . . . Instead of searching for a term across all pages on the web, search within a specialized field. Google has a number of specific searches, allowing you to search within blogs, news, books, and much more: Blog Search; Book Search Scholar; Catalogs Code Search; Directory Finance Images Local/Maps News Patent Search Product Search Video CA Sanjay Visanji Chheda 33
  • 34. Google . . . Lighter Side CA Sanjay Visanji Chheda 34
  • 35. Other Search • Scholar (Articles / Legal Documents) Articles, theses, books, abstracts and court opinions from academic publishers, professional societies, online repositories, universities and other web sites (Not having Indian Courts so far) CA Sanjay Visanji Chheda 35
  • 36. Google - Scholar CA Sanjay Visanji Chheda 36
  • 37. Google – Regional Languages CA Sanjay Visanji Chheda 37
  • 38. Cloud Printing • With Cloud Printing, one can print from his iPad, iPhone, Smart Phone, Tablet or any PC which is not connected to printer • Steps – If you have cloud ready printer, just connect your printer to Web – From Chrome log on to Google Cloud Printing – Add your printer – You can even share this printer to others CA Sanjay Visanji Chheda 38
  • 39. Cloud Printing • In your Smartphone, iPad, Tablet, etc, add Cloud Printing App • Map your printer which you connected to Web on your Cloud Printing App • Whenever you want to take any print, just give print command from your device • Cloud Printing App will ask you to select Printer and will then Print CA Sanjay Visanji Chheda 39
  • 40. Cloud Printing • In case, your printer is not Cloud Ready (i. e. when you have classic printer) • Go to • Chrome – Settings – Show Advanced Settings – Google Cloud Print – Add Printer • Once you add Printer, you can manage / share printer with friends / family members • Rest of the steps are as given in earlier two slides CA Sanjay Visanji Chheda 40
  • 41. Cloud Printing CA Sanjay Visanji Chheda 41
  • 42. Cloud Printing CA Sanjay Visanji Chheda 42
  • 43. Maps • Google Earth 3D images from various angle • Panaramio Photos of various cities / countries on fingertip • Maps – Get Directions • By Car • Walking – Traffic CA Sanjay Visanji Chheda 43
  • 44. Maps - Traffic CA Sanjay Visanji Chheda 44
  • 45. Search by Voice 1 2 CA Sanjay Visanji Chheda 45
  • 46. Trends • To get idea of trends of various topics searched on Google • Year wise • Region wise • Various Related Terms wise CA Sanjay Visanji Chheda 46
  • 47. Trends CA Sanjay Visanji Chheda IRCTC Trend across India 47
  • 48. Trends – Vodafone CA Sanjay Visanji Chheda 48
  • 49. Google . . . Lighter Side CA Sanjay Visanji Chheda 49
  • 50. Entertainment • Play All those with smart phones don’t need any information on Google Play More than 7,00,000 Android Apps – Movies, TV, Music, Apps, Games, Books, Magazines and what not. . . . • YouTube – Apart from normal forwards, useful to share important videos, seminars, study materials CA Sanjay Visanji Chheda 50
  • 51. YouTube - Uploads CA Sanjay Visanji Chheda 51
  • 52. Updates • News Search for News – Topic wise – Top Stories • Alert – Set Alert for your clients – Any update / news on your client – Instant alert through email / sms CA Sanjay Visanji Chheda 52
  • 53. News CA Sanjay Visanji Chheda 53
  • 54. Alerts CA Sanjay Visanji Chheda 54
  • 55. Alerts CA Sanjay Visanji Chheda 55
  • 56. We have won. . We got answer. . CA Sanjay Visanji Chheda 56
  • 57. Mails • Gmail – Normal emails – Storage of 15 GB – Sync of Contacts from Smart Phones – Email Filters – Labels – Vacation Emails – Only thing which we will cover at length is SECURITY CA Sanjay Visanji Chheda 57
  • 58. Securing your Gmail Account • Don’t use your Gmail password on other sites • Many sites offer something free and in turn ask for access of your Gmail accounts for some contact details. Refuse • Keep check on your password recovery option • Use 2 Step Verification • Notification on your email / cell – For any hacking type / notorious activity • Manage Access of various connected sites CA Sanjay Visanji Chheda 58
  • 59. Enhancing Security. . . CA Sanjay Visanji Chheda 59
  • 60. 2 Step Verification. . . . CA Sanjay Visanji Chheda 60
  • 61. Sites, Apps, etc having access to. . CA Sanjay Visanji Chheda 61
  • 62. Application Specific Passwords . . . CA Sanjay Visanji Chheda 62
  • 63. Other Security Tips • • • • Avoid using confidential data on Public PC If cant avoid, use virtual keyboards Always have practise of LOG OUT / SIGN OUT Whenever making any payment or sharing crucial information; ensure that it is HTTPS • If you want to check website before opening CA Sanjay Visanji Chheda 63
  • 64. Other Security Tips • Whenever come across anything objectionable; Report ABUSE; Raise Red Flag • Set Screen Lock after lapse of certain time • Avoid sharing, posting, changing too many personal photo, sharing cell numbers and other confidential information on Social Websites, etc • Avoid installing Untrusted, Uncertified Games, Applications, etc CA Sanjay Visanji Chheda 64
  • 65. Storage • Google Drive (15 GB Free) – Storage Space provided by Google – Used for Sharing Large Files / Folders – Select – Upload – Share • Google Docs – Create Online Document like Spreadsheet, Document, Presentations – Create, Share, Parallel Update, Download CA Sanjay Visanji Chheda 65
  • 66. Google Drive CA Sanjay Visanji Chheda 66
  • 67. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 67
  • 68. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 68
  • 69. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 69
  • 70. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 70
  • 71. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 71
  • 72. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 72
  • 73. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 73
  • 74. Google Drive – Collaborate docu CA Sanjay Visanji Chheda 74
  • 75. Google Drive • Google Drive is storage of your data on Web • One can install Google Drive Software on own laptop at office, home or even smart phone, tablet and then Sync all of them • Once you install Google Drive Software on your PC, etc; one Google Drive Icon as well as folder is created on your PC which keeps Sync with Google Drive on Web, whenever you click Sync CA Sanjay Visanji Chheda 75
  • 76. Google Drive CA Sanjay Visanji Chheda 76
  • 77. Calendar • • • • Create Events Invite Guests Manage Guests’ List Reminder by way of – Emails – Pop-ups CA Sanjay Visanji Chheda 77
  • 78. Calendar CA Sanjay Visanji Chheda 78
  • 79. Calendar CA Sanjay Visanji Chheda 79
  • 80. Calendar CA Sanjay Visanji Chheda 80
  • 81. Other Google Products • Orkut – Once upon a time, was popular in youth as these days is It was online chat group which is now left behind CA Sanjay Visanji Chheda 81
  • 82. Google for Images • Image Search – Search for various images across topic, age, region • Picasa – Application to organise your photo albums – Tag them – Share them over Google+ – Emails CA Sanjay Visanji Chheda 82
  • 83. Google for Images CA Sanjay Visanji Chheda 83
  • 84. Image Search – 1972 Hindi movies CA Sanjay Visanji Chheda 84
  • 85. Image Search – 2013 Hindi movies CA Sanjay Visanji Chheda 85
  • 86. Image Search – 2012 Hindi movies (B & W) CA Sanjay Visanji Chheda 86
  • 87. Blogger CA Sanjay Visanji Chheda 87
  • 88. Groups • Similar to Yahoo groups, but not as popular as yahoo groups • One can create group on common topic of interest • Invite friends, clients, family members, common school / college friends, members of same profession • One email id can be used to share any email to whole group CA Sanjay Visanji Chheda 88
  • 89. Groups CA Sanjay Visanji Chheda 89
  • 90. Google Plus • Similar to • • • • Chats Photo / Video Upload Better Linkage from your Gmail Contacts One can subscribe to various discussion groups on Google + CA Sanjay Visanji Chheda 90
  • 91. Chrome • Very popular explorer, but not friendly for MCA, Income Tax, various Net Banking Sites, but otherwise very light, fast • Some features one should know in Chrome – History – Extensions – Settings CA Sanjay Visanji Chheda 91
  • 92. Chrome – things one should know CA Sanjay Visanji Chheda 92
  • 93. Chrome – more one should know Delete your cache and other browser data - This data includes your browsing and download history, cache, cookies, passwords, and saved form data. Use the "Clear browsing data" dialog to delete all your data or just a portion of your data, collected during a specific period of time. Delete all your data - Click the Chrome menu on browser toolbar.; Select Tools; Select Clear browsing data - In dialog that appears, select checkboxes for the types of information that you want to remove. - Use the menu at the top to select the amount of data that you want to delete. Select beginning of time to delete everything; Click Clear browsing data Delete specific items from your browsing data - Instead of deleting entire categories of your browsing data, you can pick specific items to delete. Click these links to see more instructions. - Specific pages from your browsing history; Specific downloads; -Specific passwords; Specific cookies and site data; Specific Autofill entries CA Sanjay Visanji Chheda 93
  • 94. Chrome – History CA Sanjay Visanji Chheda 94
  • 95. Chrome – History CA Sanjay Visanji Chheda 95
  • 96. Chrome – Incognito Mode • Incognito Mode • When you want to hide your entire browsing history of that session • Once you open Google Chrome, press Ctrl + Shift + N • Icon as circled in Red will appear beside your Tab, which indicates that you are now in Incognito Mode CA Sanjay Visanji Chheda 96
  • 97. Google Hangouts • Group Video Chat • For upto 10 persons at one go • With Hangouts, you can – – – – – Chat Share Your Screen Share Your Presentations Share Your Google Drive Share Videos that you are watching • Good for even Seminars at many places in one go CA Sanjay Visanji Chheda 97
  • 98. Google Hangouts CA Sanjay Visanji Chheda 98
  • 99. Books CA Sanjay Visanji Chheda 99
  • 100. Google . . Lighter Side CA Sanjay Visanji Chheda 100
  • 101. Calculator CA Sanjay Visanji Chheda 101
  • 102. Magic of White Box 1 2 CA Sanjay Visanji Chheda 102
  • 103. Magic of White Box 1 2 CA Sanjay Visanji Chheda 103
  • 104. Password • Treat it like Toothbrush; Never share with anyone; change regularly • Do we use same key for Garage Door and Safety Vault ? NO; same would for Password • Should be combination of CAPS, small, Special Characters • Check strength of your Password • • CA Sanjay Visanji Chheda 104
  • 105. Virtual Keyboard CA Sanjay Visanji Chheda 105
  • 106. Translate CA Sanjay Visanji Chheda 106
  • 107. Translate CA Sanjay Visanji Chheda 107
  • 108. Thank U Very Much CA Sanjay Visanji Chheda 108