9. Many of the problems that occur in an
organization are either the direct
result of people failing to communicate
and/or processes, which leads to
confusion and can cause good plans to
fail
Mistry, Jaggers, Lodge, Alton,
Mericle, Frush, Meliones, 2008
10. 1. Failure to listen
2. Sporadic communications
3. Dishonest or misleading
communications
4. Actions don’t jibe with the words
5. Communications are confusing and
irrelevant
Ramon Greenwoode a previous
senior VP of American
11. 1. Failure to listen
2. Sporadic communications
3. Dishonest or misleading
communications
4. Actions don’t jibe with the words
5. Communications are confusing and
irrelevant
Ramon Greenwoode a previous senior VP
of American
25. FACEBOOK – LAUNCHED IN
FEBRUARY 2004 - 901
MILLION SUBSCRIBERS
TWITTER - LAUNCHED IN 15
JULY 2006 – 300 MILLION
SUBSCRIBERS
26. Written forms Audio
Email VideoForm
IM – Instant Skype
Message
BBM –
Blackberry
Message
Text
27. The need for speedy
communication today
There are more but shorter
messages
Instant response times so we
need these responses to be
correct
29. We are more efficient, but much
less effective.
Northcraft
30. “Gained time but lost the quality
of relationships. ”
Northcraft
31. Relationships
were important in
the founding and the foundation
of Rotary
Relationships that build trust are
critical for banding together on
projects
33. One on one
reintroduce
the personal
touch
especially
with the
District
Chairs
43. Membership attraction (external)
Membership engagement (internal)
Community partners (for projects)
Community sponsors (for fundraisers)
Without PR a club cannot build an identity in the
community. PR allows the club to “tell its story” –
it is the club’s means of enhancing its public
image.
44. Club President’s positive attitude towards PR
Club’s PR committee
Club’s website
Club’s brochure
Club’s social media presence (Facebook?)
Club’s bulletin
Club’s PR calendar - Signature event (project or
fundraising), Rotary night, business networking,
community leaders recognition, vocational
training program, special programs, etc.
Club’s press release schedule
45. District Governor’s positive attitude towards PR
District’s PR committee & training
District’s Club Training on PR
District’s Club PR Recognition
District’s website
District’s social media presence (Facebook?)
District’s Governor Monthly Letter
District’s PR calendar (using Rotary’s monthly
theme calendar)
District’s press release schedule for major
district-wide events
46. Training on PR topics
Recognition for their PR efforts
If the district gives both, it conveys a positive
attitude about PR to the clubs
47. District Assembly PR session
PR club committee chair training
PR Training Seminar (specific topics)
PR club presentations
Webinars on specific topics (media relations,
effective websites, creating a Facebook page,
creating an effective club brochure,
producing an electronic bulletin, etc.)
48. Best club PR (executed) plan
Best club e-bulletin
Best club website
Best club Facebook page
Best club publicized event
49. Based on the Presidential Citation
Adds 1 more required activity and 1
additional activity – total of 5 activities
Districts achieving 50% club participation will
be recognized with a Zone District Public
Image Citation
51. ROTARY INTERNATIONAL’S
NEW GENERATION PROGRAMS
How to communicate with other generations
How to nurture the programs
How to fuel a bright future for Rotary
A LONG TERM STRATEGY
To Support and Strengthen Clubs
52. Generation X
Generation Z
Builders
Generation
Generation Y
Boomers
53. WHAT IS THIS USED FOR?
BUILDERS: Don’t waste the battery!
BOOMERS: Do Not Disturb!
GEN X: Love the SMS & BBM
GEN Y: Wha’s happenin’?
GEN Z: What? Turn it OFF in class?
54. SO WHAT UNITES US?
Enthusiasm for Service to Others
THE ROTARY FAMILY
56. How do we effectively nurture
The Rotary Family Circle?
A Family that
Plays Together,
Stays Together
57. SURVEY IN DISTRICT 7020
90% of Rotaractors
want to become Rotarians but many
feel they do not meet the requirements
58% of Rotaractors
work with a local Interact Club
Biggest Disappointment –
Lack of Rotarian involvement
in meetings and projects
61. How do we use the Toolbox?
•Older Rotarians relate to “Grand Children”
•Younger Rotarians relate to
“Younger Siblings &Children”
•Rotaractors relate to the
“Junior Students and Mentors”
•Interactors relate to their
“Peers and Juniors and Mentors”
Select the Best “Tool”
62. Where is the Key to the Toolbox?
•Regular Communication
•Joint Projects and Fundraisers
•Foundation Grants for Rotaract/Interact Projects
•Meaningful Personal Relationships
•Mentorship
•Mutual Learning
•Mutual Respect
•Listening
•Sharing of Ideas
•Attending New Gen. Meetings
•Building A Rotary Family
66. The basics about E-clubs
What can E-clubs offer Rotary?
Best practices
67. E-Club Background
Became official in July 2010
2 E-clubs per district
Based in a specific district, and can have members from anywhere
in the world
Meet online in a variety of formats
E-clubs are the same as any other club
61 E-clubs functioning 24/7
68. Our Panelists
PDG John Richardson
Rotary E-club of Puerto Rico & Las
Americas
District 7000
Club Website: http://www.rotary-e.org
AG Jose Rivero
Rotary E-club of El Isla Verde
Carolina
District 7000
Club Website:
http://www.recswusa.org
69. Rotary e-clubs are real Rotary clubs
comprised of real living, breathing, working
Rotarians doing real Rotary projects.
• 69
71. 61 E-clubs •
•
••
• •
• •
in 54 districts
•
• •
• •
• •
•
in 25
countries
• 71
72. o 100% online.
o Used by E-clubs with
members from all
around the world.
E-club One in Colorado
Its members span the
globe from Italy to North
Carolina!
Service projects done
through member
collaboration all around
the world.
• 72
73. o Meet online, not in
a chat room
format, but on a
live conference call
o Rotary E-Club of
Puerto Rico y las
Americas
o Uses Webex and
conduct the
meeting as any
Rotary meeting
• 73
74. o Meet online, but
also meet face-to-
face
o This format is ideal
for E-clubs whose
members are in
the same location.
o An example is the
Rotary E-club of
Singapore.
• 74
75. 1. Google: Rotary
Organizing New
Clubs 808EN
2. Select a domain
name
3. Select a portal, e.g.
ClubRunner.
78. The club attracts members
through:
o A diversity of
speakers/topics
o Invited guests and Make-
ups
o E-Clubs attract young
professionals and
Rotaractor’s with the use
of new technology
o It offers the flexibility of
attending the meeting
from wherever you are
and at a competitive cost.
• 78
79. o Rotarians whose
circumstances have
changed
(health, moving, job
pressure)
o Format is less disruptive
- Preserves a family life
o Ease of meeting and
Flexibility allows them
stay
o Can make-up attendance
at any time
o Challenging projects
• 79
80. What makes an E-club successful?
Club vision
Excellence
Fellowship
Leadership
• 80
81. o Provides yet another
option to do the work of
rotary
o It is diverse, a
borderless venue
o A Great Platform for
sharing Rotary
knowledge
• 81
82. Working with E-clubs
o Rotary E-Club of Puerto Rico and the Americas
web page is visited daily by members to speed
communication.
o Born as a tool to attract membership and grow
the District.
o Attracting/Embracing two kinds of members:
young professionals with technological and
community interests
experienced professionals with a spirit of cooperation
• 82
83. Promoting E-clubs at the district level
o E-Rotary Clubs empower o Advantages of meeting
individual talents on-line, face-to-face, and
(avenues of service) by phone
across the web to serve
others o Bridging generations (from
25 to 60+ yrs.)
o E-Club has o Cultural diversity
unprecedented power to
connect and influence o Opportunities to
global events contribute promote/work
service projects
o E-Club members are in collaboration with
welcome and recognized o
Rotarians from all around
at physical clubs the world
o E-Club members work on o Technology reaching
Rotary projects communities in need
86. OBJECTIVES:
1. To identify responsibilities
associated with Club
Administration
2. To discover ways to provide this
information to District Club
Administration Directors
88. CLU CO CLU
B NS B
BY- TIT
EE LAW
S UT
I TT IO
N
M RES
O M PONSIBILITIES
C
ES
RC ! )
OU !
R ES H ELP
A-
( AK
N
IO
AT
STR
CL I NI
UB
ADM
89. RESPONSIBILITIES
•Club Programs & Weekly
Meetings
•Collecting Dues
RESPONSIBILITIES •Fellowship
•Maintaining Membership
Lists
•Club Newsletter/ Bulletin
and Web Site
•Club Attendance
90. CLU CO CLU
B NS B
E BY- TIT
LAW
T TE S UT
IO
I N
M
C OM
ES
RC ! )
OU !
R ES H ELP
-
KA
(A
I ON
AT
STR
CL I NI
UB
ADM
91. *C C
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5. : A m o f c to e f o of to
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6. :R em r o s c of w er
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93. CLU
BY-L B
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As u
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ry In
sed efinitio erna tio
A WS
t
c lea in t h ns nal
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1. Bo sha ll ha the wor ss t he
a rd: ve t h d s in co n
Inte r T e fo th te xt
na tio he Boa llowi is o the
rwise
2. C na l. rd o ng m
f Dire
3. C
lub:
A Ro c t or ea nings
s of
CLUB BY-LAWS
on ta r R ta :
c o n stit ution y c lub. o r
y
stit ut al do
t he ion a c um
sta nd b ents
4. E- nd ard y :
c lub Rota la ws a n The R t o ar
e lec :AR ry c lu d y Int
o tar e rna
5. G
t roni
c co y c lu b c onst tio na
over mm b th itutio l
at m n
6. M
em b
nor: unic
h g at ions
Te e ets .
m em e r: ove . throu
gh
b er, A m em rnor o f
7. RI: of a ber, a Ro
R R o t
8. R ota ry In ot ary c ther tha a ry d istr
IBI: T t erna lub. n an ic t
Inter he ad t hon .
na m inis io na l. ora r
a nd tional in trat iv y
Ir e
9. Y ela nd . G reat Br t erritoria
ea it ain l unit
July. r: T e t w
h of R o tar
elve y
Artic -m o
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Me m eriod
be rs whic
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94. E
T TE
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CO
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UB
ADM
95. Club Leadership Plan
•Long Range Goals/ Strategic Plan
•Club Assemblies
•Communication
BEST •Involve Everyone
PRACTICES •Leadership Continuity
•Amend By-Laws
•Networking/ Socializing
•Regular Consistent Training
•Needs Committee
96. COMMITTEE
Club Programs
Chair
Club Bulletin Chair
COMMITTEE
Web Site Chair
Attendance Chair
Fellowship Chair
Secretary
97. ES
U RC ! )
SO P!
RE -H EL
KA
(A
N
IO
AT
STR
CL I
UB IN
ADM
98. RESOURCES
AKA - HELP!
www.rotary.org
RESOURCES
Club Administration
99. READY TO GO TO WORK!!
N
IO
RAT
CL I ST
UB IN
ADM
100. OBJECTIVE TWO
To discover ways to provide
this information to District
Club Administration Directors
103. 371,465 7/1/12
411,381 6/30/15
9.7% growth over 3 years
Z34 34,437
9% 3340 238/district NET
104. Address retention
Provide structure to districts for on-going
support for newly chartered Rotary Clubs
Propose club/district committee structure
providing for subcommittees
105. Promote every club develop and USE a
retention/engagement plan
Easy access to membership satisfaction tools
and resources:
◦ Membership Satisfaction Survey
◦ Member Exit Surveys
◦ More one on one surveys; smaller focus groups
◦ Club visioning
106. Training: GETS, GNATS, Institutes, RC
Institute, PETS, Convention
New club and district retention data
Creation of measurement tools and
benchmarks
107. Organize new clubs/new formats
Review and edit all membership related
materials to highlight benefits and value of
membership to individual Rotarian
Creation of measurement tools and
benchmarks
108. Availability of local demographic information
Evaluate effectiveness of tools/programs
(2012-13)
109. Follow-up on all efforts in past 2 years for
effectiveness and viability
112. REGIONAL MEMBERSHIP PLANS
Aligned with RI strategic plan, allowing for
customizations based on trends
Analyzing regional information is the key to
developing successful long-term strategies
113. Rotary Club Membership by Zone / Region
(based on 30 June 2011 total of 1,223,413)
Great Britain & Ireland
Australia, New Zealand 4%
& Pacific Islands
3%
USA, Canada &
Caribbean
32%
Asia
28%
Latin America
8%
Europe, Africa & Middle
East
25%
114. 30 June Membership Trends by Region
USA, Canada, and the Caribbean
430,000
420,000
410,000
400,000
390,000
380,000
370,000
360,000
350,000
2007 2008 2009 2010 2011
118. Standard reporting periods
◦ 30 June to view historical trends back to 1905
◦ 1 July to make adjustments to 30 June numbers
resulting from July semi-annual report processing
30 June Year-end 1 July Start Figures
# Clubs # Members # Clubs # Members
2006 32,751 1,222,619 32,471 1,193,137
2007 32,943 1,224,168 32,722 1,194,513
2008 33,270 1,231,483 33,116 1,206,089
2009 33,790 1,234,527 33,576 1,206,441
2010 34,103 1,227,563 33,884 1,202,063
2011 34,301 1,223,413 34,106 1,196,423
-0.62%
Average club decrease from 30 June to 1 July
-2.53%
◦ End of each month October - June
Average member decrease from 30 June to 1 July
119. Rotary has implemented a new reporting
application: SAP Business Objects
Much more flexible!
Announcements will be made through June as
new reports are available
◦ Member viability and growth (retention)
◦ Member Termination Profiles (reasons for leaving)
120. CURRENT monthly distribution (manual /
labor intensive): ALL governors, governors-
elect, regional coordinators, international
directors, trustees, and committee members
FUTURE distribution: ON DEMAND! Reports
will be formatted and update daily and
display results based on role (DG and DGE for
6950, regional coordinator Ullom, Director
Smarge) access the same data
121. RI data = quality and timeliness of club
reporting
Board deadline for SAR = 30 September, after
membership start number is an estimate AND
IT CANNOT BE CHANGED
◦ Check Daily Club Balance report in Member Access
International awards = 31 March or later,
check program guides
(rotary.org > Members > Awards)
122. Email to membershipreports@rotary.org
◦ Content dependent on system parameters
◦ Processing time dependent on complexity
◦ Think ahead for Zone Institutes (Aug – Dec)
◦ Think ahead for PETS (Feb – Apr)
◦ Think ahead for District Conference (Apr – Jun)
125. The Two Fundamentals of Rotary Membership:
Membership Attraction (formerly known as
Recruitment)
Membership Engagement (formerly known
as Retention)
126. Who is Ultimately Responsible for Effective
Rotary Membership Attraction &
Membership Engagement?
127. How can a District support the Membership
Development efforts of the Clubs?
District Membership Committee
District Membership Seminar
District Assembly Breakouts
District New Member Events – Orientations
District Conference Membership Workshops
Rotary International Membership Resources
128. If it is the Rotary Club & Members who are
responsible for their Membership
Development, then…..
What is the Role of the District Governor and
the District Membership Committee??
129. What is the sole
purpose of a Rotary
District?
130. What is the sole purpose
of a Rotary District?
To Support the Clubs
131. How can a District
support the
Membership
Development efforts of
the Clubs?
132. How can a District support the Membership
Development efforts of the Clubs?
District Membership Committee
District Membership Seminar
District Assembly Breakouts
District New Member Events – Orientations
District Conference Membership Workshops
Rotary International Membership Resources
133. How can a District support the Membership
Development efforts of the Clubs?
Presidents-Elect Training Seminar
Governor’s Club Presidents’ Meetings
Assistant Governors
Rotary Leadership Institute
District’s Local Public Image Efforts
District Mentoring of Challenged Clubs
134. The District must have a well
conceived plan how it will
encourage and support the
clubs’ Membership
Development efforts
135. In order for the District to effectively support
the efforts of the Clubs, the District needs
to fully understand the issues and
challenges which contribute greatly to the
steady membership decline in Rotary today
139. What Rotary Product is
offered to the Club
Members on a regular
basis?
The Weekly Club Meeting
140. If the Weekly Club Meetings
are poorly run and the
Club’s affairs poorly
managed, what effect will
that have on the Members?
141. Is a Rotary Club a Business?
Conduct professional weekly club meetings
Hold professional monthly board meetings
Service the needs of the club’s customers
Place emphasis on growth & retention of members
Run the Club like a Business!
142. A Professionally Run Rotary Club
Earn the respect of the members
Offer value for their time
Members will take the club seriously
Increase weekly attendance
Increase participation of members
Attraction opportunities
143. Keys to a
Professional Club Meeting
Club President Prep
(professionalism)
Venue (public image)
Food Quality (value for money)
Program Speakers (value for time)
Rotary Content (imagine that!!)
Recognition
144. Be practical, not philosophical
Offer assistance to clubs in need
Use successful clubs as examples
Use RI and RC/ARC/RPIC Resources
Editor's Notes
From these two last studies, we have been advised that if it can go wrong it probably will.
THE WORLD OF INSTANT COFFEE,
WRITE DOWN WHAT THE IMAGES ARE
FILTER PROCESS – CAN BE INFLUENCED BY OUR CULTURE, OUR PERCEPTION, ENVIRONMENT AND STRESS.
In today’s lifestyles, the instant speed at which messages are delivered and the time that a response is expected has led to more messages but shorter messages.
In 2009, the Board conducted an extensive review of the RI Strategic Plan. This review included surveying 14,000 Rotarians worldwide about the organization’s priorities, conducting focus groups to assess Rotary’s image in different countries, and analyzing other data and research. The revised plan, effective 1 July 2010, reflects the results of this research and also unifies the strategic direction of RI and The Rotary Foundation.
ASK AUDIENCE TO SHARE ANY OTHER REASONS WHY CLUBS NEED PUBLIC RELATIONS
STORY: POST (2011) FLORIDA PETS SURVEY DONE BY RC MARCY ULLON IN SEPTEMBER 2011
EXPLAINMY ROLE AS RPIC IS ASSISTING DISTRICTS WITH THESE TOOLS // DISTRICT ASSEMBLY PR PRESENTATION IN D6900 AND D6950I WILL PREPARE A PR TRAINING SEMINAR PRESENTATION TO SHARE WITH DISTRICT PR CHAIRS – AVAILABLE ON JULY 1I WILL PREPARE A CLUB PRESENTATION WHICH DISTRICT PR CHAIRS CAN USE AS A BASIS FOR PRESENTATIONS IN CLUBSI WILL BE SURVEYING DISTRICT PR CHAIRS ABOUT PR WEBINAR TOPICS PRESENTED IN LATE JULY, AUGUST AND SEPTEMBER FOR CLUB PR CHAIRS, COMMITTEE MEMBERS AND INTERESTED ROTARIANS
THIS IS A RECOMMENDED LIST // DISTRICTS CAN COME UP WITH THEIR OWNCLEARLY THE IDEA IS TO LET CLUBS KNOW THE DISTRICT RECOGNIZES THEIR PR EFFORTSIT SERVES AS A MEANS FOR THE PR CHAIRS TO STAY CONNECTED WITH THE CLUB PR CHAIRS
How many of you have listened to one of Michael McQueen’s presentations to Rotarians or have read his book - “The New Rules of Engagement”?For a brief moment, I want to recap on some of his theories. About 20 percent of Rotarians were born before or during World War 2. They had to build back a life. They do not take luxuries for granted and they know how to “make do” as the saying goes. These are known as the Builders. Mid40’s – Mid 60’s (Age 50-65) ??% of Rotarians Immediately after the war, the “Baby Boomers” came along and there are so many of them they are now the dominant generation in the western world and they also dominate Rotary. They are optimistic, they have seen so many significant changes during their lifetime, man walking on the moon, the conquering of Mount Everest, arrival of the internet…and they have also experienced the prosperity the Builder generation lacked. Boomers also, by the way, do not like the idea of getting old! Mid 60’s – Early 80’s (Age 30-50) Because of the dominance of Boomers, the next Generation, Generation X which is much smaller in number, grew up in a the shadow of the Boomers. By the time they came around, the world was not seen through such rose coloured glasses, for example crime increased significantly in their young years as did the spread of AIDS so they tend to be skeptical and even cynical. Early 80’s – Late 90’s (15-30) And now we come to the Interact/Rotaract Generation, Generation Y. They are mature beyond your years in comparison with the Boomer, or even Gen X, parents. They have grown up with divorces and working mothers but you have been given opportunities their parents lacked and this has given them confidence. But most important of all…they care. They want to help, and they want to make a difference. However, they will likely choose to go about things differently but just remember this, it is important. THEY HAVE THE SAME GOALS AS BUILDER, BOOMER AND GEN X ROTARIANS – THEY WANT TO MAKE A DIFFERENCE AND DO GOOD IN THE WORLD. Generation Z (Under 15) We have yet to see what circumstances will influence them and how they will react – BUT, we do have an opportunity to be a part of that influence.
So now let’s look at an example of different generational thinking, let’s take the cell phone. How many of you have your phone here with you now…you won’t get fined so own up! Let’s look at the Builders, many of the Builder generation don‘t own one and those who do will often leave it at home plugged in so they won’t waste the battery! Boomers own them,… most of them bought them initially in case they broke down on a lonely road. They carry it with them but don’t switch it on until they need to make that emergency call! They also don’t switch it on in case they get disturbed all the time by people calling them! Gen X love the phones, they are convenient and they really like the messaging because that way they can communicate without talking to anyone! And the amount of “bling” on their phone is a status symbol! And now the Gen Y. Well thephone is their right arm, it never leaves their side and they would be totally lost and panicked without it. They really want to know who has just broken up with whom, and they want to know as its happening! They want to know which movie their girlfriend is watching right now and they communicate in SMS speak which in Boomer-speak is called heiroglyphics!
If we can understand the reasons why the other generations are so weird, we can communicate better. If we can nurture this enthusiasm and make it the focal point of “Rotary Family Life”. How can we fail to create future, quality Rotarians…………..so - how can we do this? IN A NUTSHELL – WE HAVE AN OPPORTUNITY TO OFFER A NATURAL PROGRESSION FROM AGE 5 ONWARDS WITHIN THE ROTARY FAMILY
Here are just a few examples of cross-program concepts. How many here today have ever involved a Rotaract Club in participating in a Foundation funded project? Has anyone worked with Interact and Rotaract to bring the two together for mentorship?
WE JUST NEED TO CONCENTRATE ON THE COMMJONALITIES…..BUT The truth is that in some districts – transition to Rotary is considered desirable but not always encouraged by Rotarians. A recent survey in 7020 showed the following.
So how do we move forward to create a stronger.
We have talked about the opportunities offered in linking the various programs together and there is plenty of room for additional ideas. This is simply a a concept for you to consider. Let's now look at additional tools
For the District: (Refer to handout) For the Club: (Refer to Handout) WE DO NOT HAVE TIME TODAY TO DISCUSS
In the interest of time, we will not make additions to our “Wish List” now. The list you already have is in no particular order and is not all encompassing but simply a starting point. During our session tomorrow, you will have the opportunity to prioritize as you see fit and also to add your own ideas.
There is something for everyone but, like all relationships, it starts with the first date. Make a date with New Gen and keep the relationship alive.
This is nothing new – just a reminder of the things we sometimes forget.
JOHNRotary e-clubs are real Rotary clubs comprised of real living, breathing, working Rotarians doing real Rotary projects.
How do E-Clubs conduct weekly meetings? (Webex, Blogs, Facebook)How does an E-Club conduct board meetings?How does E-Club fulfill Avenues of Service?Are club meetings open to visiting Rotarians and Guests?Can a person new to Rotary join an E-Club?
JOHNWith 533 Districts worldwide, the potential to connect, inspire and retain Rotarians through E-clubs is endless.Right now there are E-clubs in 54 districts and in 25 countries. We are in Asia and Africa, Europe, North and South America.E-clubs are global!
JOHNE-club Format 1- This E-club conducts 100% of its business online. - This format is typically adopted by e clubs seeking geographically boundless reach. - E-club One, based in Colorado, is an excellent example of 100% online Rotary E-club. - Its members span the globe from Italy to North Carolina! - Service projects are performed on an individual basis and through member collaboration all over the world.
JOHNE-club Format 2- Meet online, not in a chatroom format , but on a live conference call.An example is the Rotary E-club of Puerto Rico y Las Americas.It is targeted to a hispanic audience in the US, but open to all spanish speakers globallyIt has members throughout the Island of Puerto Rico, Vieques, Washington DC and Texas- We use webex and conduct the meeting as any Rotary meeting
JOHNE-club Format 2- Meet primarily online, but incorporate a face-to-face meeting once a month. - This format is ideal for E-clubs whose members are resident within a close geographic region. - An example is the Rotary E-Club of Singapore.- All three formats have clear advantages that any forming E-club should give full consideration.
John I joined the Rotary E-club of Puerto Rico and Las Americas the club on July 1, 2011, immediately following the conclusion of my term as District Governor. I did this because I knew I could support our newest club in our district. We were at the risk of being redistricted and learning how to grow these clubs virally would be an important contribution to our districts growth.As you can see, our E-club is Spanish speaking and you can see the homepage of our club website on the left. Our webmaster, AG Jose Rivero sponsored this club through the Rotary Club Isla Verde. He will describe the different sections of our club website: Good afternoon Jose and thank for joining usJoséIt is divided in different sections in which the user can see the different activities the E-Club carries-out.1- Through the web page all Rotarian can make-up attendance for their club.2- E-Club Members enjoy a visual journey of all our service activities through our e-photographic album. 3- E-Club Members also enjoy reading the weekly bulletin where we post our service projects.5- Download different articles on Rotary information.6- They can see where they have to send their payments.7- Link to different pages of ROTARY INTERNATIONAL8- Link to the Rotary District 7000.
PEPITOThe first community service project undertaken by the E-Club was “Comparte tu Compra” (Share your Groceries). On February 25, 2012, committed members from the E-Club gathered in front of a local grocery store, Supermercado Plaza Loíza, with the approval and cooperation of the Manager. While educating shoppers on our mission in Rotary, we showed them how their contribution will make a world of difference to needy persons. We collected ten boxes of non-perishable food which was distributed amongst seven different needed families throughout Puerto Rico during the week of March 22.The E-Club is now doing the ground work of a matching grant for a school helping kids with speech impediments. The grant contemplates the acquisition of computers and software, desks and furniture in the town of Isabela Puerto Rico.
PEPITODescribe how your E-club has attracted new members (3-4 ways)? (mention make-up meetings, more flexible meetings, more diverse fellowship potential, etc…)We invite speakers from every field of interest to our members. Many of these speakers result potential members when they are exposed our ideal of service.Perfect antidote to a busy life: you can attend meetings from any place without the daily worries of finding a parking place to get to your physical club; raining or shine, you are able to attend and share new ideas. E-Club dues are affordable to every member as it does not have the expenses of a physical club
PEPITOwhen a professional changes work locations or faces health issues the E-Club is still there.Flexibility to attend meetings from around the world using computers, netbooks, iPads, cell phones, land phones.make-up attendance is easy and convenient. Any member that miss a meeting can make-up attendance at any time through our web page.Also, the e-club offers a window of possibilities for anyone to impact other people’s lives.
JOHNSo what makes an E-club successful?Here are a few things to consider:clarity of purpose, your club must have a clear visioncommitment to excellenceintelligent leadership and sound organizational planningmeaningful projects and activitiescontinuous contact with members
JOHNDescribe your top 3 benefits of E-clubs.1. E- Clubs give existing, prospective and new Rotarians another option with which to conduct the work of Rotary. 2. Its format lends itself to allow Rotarians to meet in a venue which is borderless. As participants can join our meetings from anywhere in the world3. Becoming a platform for sharing Rotary knowledge between and among Rotarians across geographic boundaries.
JOSE: Describe your work as an Assistant Governor working with E-clubs.1- Provide guidance and facilitate the understanding of our commitment and purpose.2- Advise prospective members, guest speakers and service projects.3- Coordinate and facilitate communications to speed meetings making them more efficient.
JOSEDescribe your work of promoting E-clubs at the district level.1- Explain the advantage of using technology to reach communities in need.2- Bring human resources with special talents for the benefit of others.3- How we can impact more communities in distant places.4- Advantage of visiting physical clubs.5- Opportunity to meet experienced fellow Rotarians all over the world.
Open the following:Website: http://www.rotary.org/en/Members/GeneralInformation/MembershipResources/Pages/ridefault.aspxScroll to: Current Global Membership Graphs 5-yr Membership history by zone Year end District Figures Monthly District Comparison to Start FiguresMember Access: Need to ask an RC for log in!!!Thank you. Good morning, everyone! I am happy to be with you today. I have had the pleasure of working with some of you in the past and I look forward to working with you again and I look forward to getting to know those of you whom I have not met and working with you as well. And … I think this is the first time in 10 years that I have been at the head of the day, rather than immediately after lunch or the afternoon break. Hopefully you’ve had a lot of coffee, because we’re heading straight into my favorite topic: membership reports and statistics!My department is responsible for:reviewing and analyzing the membership trends of Rotary clubsstudying the Rotary Club membership experience through regional and worldwide surveysAdministering Rotary Club pilot programs such as the current Meeting Frequency, Associate and Corporate Member, Satellite and Innovation and Flexibility pilotsAdministering online programs through which prospective and resigned Rotary club members can be connected with potential clubsAdministering membership award and recognition programs
Let’s start with a few examples…This is the worldwide distribution of membership at the end of last year
This is an overview of the membership trend in USA, Canada, and Caribbean
This is a view of zone 34 at the end of last year as well. Here we see that since 2007 the zone has overall more clubs (768 to 793), but fewer members (37,078 to 34,518).And as interesting as this study is and as much as we could spend the rest of the session looking at chart after chart and table after table, what I’d like to propose we finish the rest of the session doing is looking at all of the information that is available to you, where it is available, and what is to come to support your personal evaluation of your zone, districts, and clubs as you begin to craft your strategies in alignment with the regional plans.
For further information customized for your role throughout your term, you will receive…regular monthly emails, BORING!CURRENT monthly distribution (manual / labor intensive): ALL governors, governors-elect, regional coordinators, international directors, trustees, and committee membersFUTURE distribution: ON DEMAND! Reports will be formatted and update daily and display results based on role (DG and DGE for 6950, regional coordinator Ullom, Director Smarge) access the same dataExplain monthly report distribution as well as quarterly districting addendum…
Our reporting is only as good as the data we receive.RI data = quality and timeliness of club reportingThe sooner clubs process SAR and report new and terminated members to better for you and themYes, I know it’s time consuming for clubs to enter into club runner, then into district, then into RI and then there’s SAR processing. The most important messages you can give clubs to make your lives easier is get your SAR in before 1 September (deadline 30th, don’t wait you want time to verify before I freeze the numbers on the 30th) and report new members and terminated members to RI within 30 days, and especially before 31 March for Citation and other membership awards!Check the Daily club balance report!