Chet French [email_address] Manager, Global Safety Amylin Pharmaceuticals, Inc. January 2008 Developing and Giving a Better Presentation

Better Presentation Skills Objectives Basic Understanding Integrate Tools Tips & Tricks Mechanics & Psychology

Basic Understanding

Integrate Tools

Tips & Tricks

Mechanics & Psychology

Better Presentation Skills Agenda Agenda: I Introduction/First Steps II Building the Presentation III Giving the Presentation

Agenda:

I Introduction/First Steps

II Building the Presentation

III Giving the Presentation

Better Presentation Skills Introduction Q: How is a chimp and a parrot related to presentation skills ? A: They are both good… mimics !!

Better Presentation Skills Introduction: Fear

Better Presentation Skills Introduction: First Steps 1. What are my OBJECTIVES ? To Sell an Idea? To Make an Appeal? To Share Data or Information? To Train?

Introduction: First Steps What are My Objectives? To Sell an Idea/Product? Benefits Differentiation Credibility & Brevity To Make an Appeal? Target Emotions Ask for Action

To Sell an Idea/Product?

Benefits

Differentiation

Credibility & Brevity

To Make an Appeal?

Target Emotions

Ask for Action

Introduction: First Steps What are My Objectives? To Share Data or Information? Organization & Structure Handouts – Supporting Data Emphasize Key Points To Train? Credibility Stories & Anecdotes Entertainment Games / Contests Simplification

To Share Data or Information?

Organization & Structure

Handouts – Supporting Data

Emphasize Key Points

To Train?

Credibility

Stories & Anecdotes

Entertainment

Games / Contests

Simplification

Introduction: First Steps Objectives OBJECTIVES MEDIA METHODS AUDIENCE EXTRAS

Introduction: First Steps “Stacking the Deck” Topic : Expert Naive Time of Day: 10:00 a.m. 1:00 p.m. Day of Week: Midweek a.m. Friday p.m. Duration: ~20 min. >1.5 hrs Order: Second, Third First, Last Audience: Volunteer, Friendly Under Duress, Hostile

Introduction: First Steps “Stacking the Deck” Room Choice: Single-Use Multi-Use Room Conditional Configuration: Misc: Food Temp Control Equipment “ T-Minus Buffer” Ambiance: Temp Cool Temp Warm Bright Lights Dark

Introduction: First Steps Methods, Media & Extras Methods, Media & Extras: Handouts Video / Multimedia PowerPoint Visual Aids / Props Skits & Role Play Exercises Games & Contests

Methods, Media & Extras:

Handouts

Video / Multimedia

PowerPoint

Visual Aids / Props

Skits & Role Play

Exercises

Games & Contests

Extras: Games & Contests Example Q: As of today, the Amylin Employee Directory on WAVE indicates a total Global Safety headcount of _____ regular full-time employees: 20 25 30 35

Q: As of today, the Amylin Employee Directory on WAVE indicates a total Global Safety headcount of _____ regular full-time employees:

20

25

30

35

Introduction: First Steps Extras: Games & Contests Simple Rules No Unfair Advantages Enlist a Confederate Beta Test Backup Prizes No Bad Feelings

Simple Rules

No Unfair Advantages

Enlist a Confederate

Beta Test

Backup Prizes

No Bad Feelings

Introduction: First Steps Summary 1. Objectives and Audience drives the presentation 2. Methods and Media are determined by: Capabilities Availability Time Allotment Venue 3. Extras are determined by: Courage and Creativity “ Stack the Deck” in your favor

1. Objectives and Audience drives the presentation

2. Methods and Media are determined by:

Capabilities

Availability

Time Allotment

Venue

3. Extras are determined by:

Courage and Creativity

“ Stack the Deck” in your favor

Better Presentation Skills Building the Presentation Some Initial Considerations: Audience Attention spans Expertise Venue Time of Day Time Alloted You How Much Time to Prepare? How Much Expertise?

Building the Presentation Audience Attention Span Percent Paying Attention Presentation Progress

Building the Presentation Scope and Pace Presentation Progress Open Body End

Building the Presentation PowerPoint Structure Use Visuals Use Bold Statements Opening – Powerful Major Themes - 2 or 3 slides each Indicate Purpose Throughout Target Your Audience Rehearse in Realtime Simplify

Use Visuals

Use Bold Statements

Opening – Powerful

Major Themes - 2 or 3 slides each

Indicate Purpose Throughout

Target Your Audience

Rehearse in Realtime

Simplify

Building the Presentation Context Curies Radioactivity (Ci) Radiation Lab Annual Consumption 12 Ci Three-Mile Island Disaster 14 Ci

PowerPoint as a Tool Do’s & Don’ts Wrong

PowerPoint as a Tool Do’s & Don’ts Right

PowerPoint as a Tool Do’s & Don’ts Provide Guidance for applying the conventions to case management processes and MedDRA Coding conventions Guidance on med error case receipt (CSC), case triage, case processing, data entry, medical review, narrative writing Synchronize the relevant list of values (LOVs) defining med errors for data entry in safety database Clarify verbatim extraction techniques relevant to med error, LLT coding according to the root cause analysis, and PT coding that facilitates analysis and aggregate data review Synchronize nomenclature between MedDRA coding (LLT level) and LOVs in the safety database to ensure consistency across products Review overall mapping between the med error classification (NCC MERP taxonomy) and MedDRA Coding Conventions Medication errors are reported to FDA as manufacturer reports (adverse events resulting in serious injury and for which a medication error may be a component), direct contact reports (MedWatch) or reports from United States Pharmacopeia (USP) or the Institute for Safe Medication Practices (ISMP) Describes how mapping between the med error classification is incorporated into case management processes Wrong

Provide Guidance for applying the conventions to case management processes and MedDRA Coding conventions

Guidance on med error case receipt (CSC), case triage, case processing, data entry, medical review, narrative writing

Synchronize the relevant list of values (LOVs) defining med errors for data entry in safety database

Clarify verbatim extraction techniques relevant to med error, LLT coding according to the root cause analysis, and PT coding that facilitates analysis and aggregate data review

Synchronize nomenclature between MedDRA coding (LLT level) and LOVs in the safety database to ensure consistency across products

Review overall mapping between the med error classification (NCC MERP taxonomy) and MedDRA Coding Conventions

Medication errors are reported to FDA as manufacturer reports (adverse events resulting in serious injury and for which a medication error may be a component), direct contact reports (MedWatch) or reports from United States Pharmacopeia (USP) or the Institute for Safe Medication Practices (ISMP)

Describes how mapping between the med error classification is incorporated into case management processes

PowerPoint as a Tool Do’s & Don’ts Right Purpose : Establish Conventions Provide Guidance Clarify Verbatim Extraction Techniques (VET) Synchronize Nomenclature Review Medication Errors

Purpose :

Establish Conventions

Provide Guidance

Clarify Verbatim Extraction Techniques (VET)

Synchronize Nomenclature

Review Medication Errors

Building the Presentation Using PowerPoint as a Tool Common Mistakes : Visual ‘starvation’ Font too small Too many fonts/styles Acronyms & data overwhelm Contrast bleedout Too many transitions Reading the slides

Common Mistakes :

Visual ‘starvation’

Font too small

Too many fonts/styles

Acronyms & data overwhelm

Contrast bleedout

Too many transitions

Reading the slides

Power Point PowerPoint Some Quick Commands Keyboard Command Action  , Page Up, Mouse Wheel Up Previous Slide  , Down, Page Down, Next Slide Mouse Wheel Down, Left-Click Type number and press ENTER Go to Slide # W White Screen B Black Screen A Hide Pointer Esc key Terminate Slideshow F5 Start Slideshow

Giving the Presentation Speaking Tips & Tricks Be at Your Best Disengage Visualize Success Strong Opening - Memorize Start Slow Presence

Be at Your Best

Disengage

Visualize Success

Strong Opening - Memorize

Start Slow

Presence

Giving the Presentation Speaking Tips & Tricks Treat the Floor Like A Stage Connect -- Talk To , not At the Audience Cadence Incorporate Your Own Style Acknowledge People Don’t Apologize

Treat the Floor Like A Stage

Connect -- Talk To , not At the Audience

Cadence

Incorporate Your Own Style

Acknowledge People

Don’t Apologize

Giving the Presentation Tips & Tricks Answering Questions Boredom ‘Contingency’ Follow-Up Slides

Answering Questions

Boredom ‘Contingency’

Follow-Up Slides

Giving the Presentation Snafus Faking It Mistakes & Miscommunication Duration Miscues Technology Glitches Murphy’s Law

Faking It

Mistakes & Miscommunication

Duration Miscues

Technology Glitches

Murphy’s Law

Putting it All Together Summary… Objectives /Audience Methods , Media & Extras “ Stacking the Deck” Building the Presentation PowerPoint as a Tool Presentation Tips & Tricks

Objectives /Audience

Methods , Media & Extras

“ Stacking the Deck”

Building the Presentation

PowerPoint as a Tool

Presentation Tips & Tricks

Some Final Thoughts… “ Practice Makes Perfect Learn From Mistakes Confidence ! Simplify, Simplify, Simplify

“ Practice Makes Perfect

Learn From Mistakes

Confidence !

Simplify, Simplify, Simplify

Q & A Questions/Comments ? ? ?  ? ?

Questions/Comments