Managing System Scope Scope definition Team Members YUSUF ABUBAKAR EMRE DAGGUL CEYDA KELES
Project initiation is the process of outhorizing a new project or of continuing an existing project
-Monitor and Control
Four distinct activities
Establishing the project charter
Information System Planning -Three steps process
Scheduling the project
Classifying And Ranking the project
This activity is also done by top organization's top managers.
But ranking of a big project is a challenging, not easy task.
-mostly is done by evaluation
Evaluation Criteria Level of technical difficulty to successfully complete the project within given time Technical Difficulty Number of individual and length of time to complete the project Project Size/Duration Amount and type of resource the project and their availability Resource Availability How project is viewed as improving profits , customer service, e.t.c Potential Benefits Extent to which the project is viewed as helping the organization’s achieve it’s strategic goals Strategic Alignment Extent to which activities add value and costs when developing Value chain Description Evaluation criteria
Selected Feasibility Factors
Legal and contracual
Project Selection Perceived & Real Needs List of Potential and Ongoing Project Current Organizational Environment Existing and Available Resource Evaluation Criteria Project Selection Decision Outcome
Value Chain Analysis
The process of analyzing an Organization’s activities to determine where value is add
Is a project selection that uses weighted scoring for variety of criteria
A short document prepared for the
Customer during initiation .
- Usually contains
Project Title and date authorization
Project manager Name and Contact
Customer name and contact
Project start and completion
Objective and key Assumption
Project Charter - Example
Developing Wiki system for School of Technology
Project Manager - Yusuf Hamza
Contact Info- Famagusta, Cyprus
Start date - - 16.10.2008 - 11.12.2008
Customer - School of computing and Technology
Key Stake holders – department director,instructor,student.
Assumptions – Enhancing communication
Project Scope Planning
Process of progressively elaborating and documenting the project work plan in order to effectively manage a project
Normally occurs once a project has been formally selected for development.
Project Scope Planning
Project Work book
Project scope statement
Baseline Project is developed
Serve as a central repository for all project-related documents and info, can paper or electronic
Information or document prepare for customer that describes deliverable and outlines at a high level all work required to complete the project
What Problems, Opportunity?
What are the quantifiable result to be achieved?
What needs to be done
How will success be measured
Document the best estimate for the project’s scope,benefit,cost,risk and resource requirement
- System Description
- Feasibility Assessment
- Management Issues
Baseline - Introduction
Provide a brief overview of the entire document for the project
Baseline - Description
Document possible solution.
Baseline – Feasibility Assessment
Project cost , benefits , technical , difficulties and others