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More Productivity with Microsoft Office

More Productivity with Microsoft Office



Build Database of prior work documents & Knowledge documents

Build Database of prior work documents & Knowledge documents



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    More Productivity with Microsoft Office More Productivity with Microsoft Office Presentation Transcript

    • Create Databank
      ofPrior Documents &
      Knowledge Documentsto use asReady Reference
      Increase Efficiency & Enhance Productivity
    • The Pain, We understand
      File & Folder Naming Convention Alwaysdiffer from person to person
      Complex Folder Hierarchy
      Difficult to follow through every time
      Sis & Me
      No compelling mechanism
      for one place centralized storing
    • Two files with similar names can’t
      be saved in the same folder
      Scattered Documents
      across Office Network
      Email Overload & Outlook rules not enough to remain Organized
      Typical identification of the
      final draft from multiple copies
      Knowledge Documents
    • Historical
      Working Documents
      Loss documents due to
      Hard Disk Crush / Virus Attack
      Lack of Segregation of
      files as Current or Old
      Cumbersome Retrieval because of
      confusing name of Files & Folders
      Accidental Overwriting of Documents & templates
      Typical retrieval of files due to absenteeism/ transfer of staff
    • The Net Result of Hindrances…..
      File Management
      Lack of Record Management System
      Lack of Knowledge
      Management System
      No Continuity Management plan
    • What KDOC does ?
      Faster Creation
      Smart Management
      Quick Retrieval
      Maximum Usage
      of Past Experience
      Email Productivity
      With Microsoft Outlook
      Helps to haveLess Paper Office
    • The Roadmap to Productivity
    • Understanding the Difference
      File Management with
      File Management with
    • Naming Files & Folders
      The Benefit
    • Properties/Metadata
      The Benefit
    • Document No.-The Unique Identity
      The Benefit
    • Centralized Repository
      The Benefit
    • Classification of Documents
      The Benefit
    • Templates/Model Documents
      The Benefit
    • Email Templates
      The Benefit
    • Email Archive
      The Benefit
    • Security – Users & Work Groups
      The Benefit
    • Collaborative Working
      The Benefit
    • Reports
      The Benefit
    • Back up & Restore
      The Benefit
      • Create Letters , Documents , Reports from MS Word itself
      • Save Existing Document into KDOC
      • Retrieve Existing Documents too…
      • Create Excel Documents from MS Excel itself
      • Save Existing Document into KDOC & Retrieve Existing KDOC documents
      • Archive Important Emails
      • Create New Emails & Reply Email from KDOC Email Template Repository….
      • Improves Email Productivity…
      • Documents Register instead of Folder Hierarchy
      • Open / Create Copy of desired document
      • Add Notes for document , send to Inactive etc…
      • List of Working Document.
      • Filter desired documents based on any property. Open, Edit, Create
      • Copy, Print, Email, Add/View Notes for any document with ease.
      • List of Inactive Documents.
      • Occasional Access & hence removes clutter from present Working Documents.
      • Search documents based on any property and can active back if needed.
      • Centralized Template Repository…
      • Increase the practices of Using Templates.
      • Creating Documents from scratch Minimized.
    • Advantages
    • Better Discipline
      & Organize
      Documents &
      of Work
      Consistency in documents
      Leads to Faster
      Creation &
      Retrieval of
      Documents &
      Eliminates the fear of Accidental Overwriting
    • Improves Productivity at Workplace
      Efficient Document Creation Process
      Helpful in legal compliance
      Improved Security of Documents
    • Leads to Fewer Draft Copies & Saves Stationery
      Ensure smooth working in case of leave/transfer of staff
      Save precious Time
      & Effectively Money
    • For every minute spent in organizing, an hour is earned.
      - Benjamin Franklin
      While technology and processes are important to Knowledge Management , it is people who determine success.
    • Thank You
      Hazel Infotech Ltd.
      202, Unique Tower, Off S. V. Road, Goregaon (West),
      Mumbai - 400 062 (INDIA)
      Tel: +91-22-67770777 (30 Lines) Fax: +91-22-67770760