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Are you going to be the congress committee?                          1
Content Part 1: Introduction                             2 Part 2: Information about WENA LDS               4 Part 3: Info...
Part 1: IntroductionCongratulations!You have just opened the application booklet for the congress committee for WENA LDS 2...
Part 2: Information about the WENA LDSWhat is WENA LDS?WENA LDS is an official international conference for the Western Eu...
Part 3: Information on the congress committeeThe congress committee has the responsibility to organize the entire conferen...
Congress Committee PresidentAs congress committee president you will be final responsible for the success of WENA LDS. You...
DelegatesAs delegates responsible you will be responsible for everything regarding the delegates. Allcommunication to the ...
EventsAs a responsible for events you will organize the special events during the conference. This includes the65th annive...
LogisticsIn organizing a conference, logistics takes an important part. As logistics responsible you will beorganizing all...
External RelationsAs external relations responsible you will be responsible for all sales regarding the conference. In ord...
Extra general informationTeam: you will work in a team of ten peopleTimeline: you are expected to start directly once you ...
Part 4: application procedureStep 1: Send your application to c.eijsvoogel@aiesec.net on the 5th of November 2012 before 2...
Thanks for considering applying  for CC of WENA LDS 2013!  Questions? Email to c.eijsvoogel@aiesec.net                    ...
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WENA LDS 2013 CC application booklet

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Transcript of "WENA LDS 2013 CC application booklet"

  1. 1. Are you going to be the congress committee? 1
  2. 2. Content Part 1: Introduction 2 Part 2: Information about WENA LDS 4 Part 3: Information on the congress committee 5 Part 4: Application procedure 12 2
  3. 3. Part 1: IntroductionCongratulations!You have just opened the application booklet for the congress committee for WENA LDS 2013 in TheNetherlands!After many years AIESEC in The Netherlands is finally hosting an international conference again and YOUcan be part of it! You will have the amazing opportunity to extend your AIESEC experience and organizethis challenging project.Have you ever wondered at NatCo or an international conference what it would be like to be part of theorganization? To be responsible for all logistics, external relations, events and much more? Take thechance and apply for the CC of WENA LDS 2013!If you have additional questions please contact Charlotte Eijsvoogel.M: c.eijsvoogel@aiesec.net T: 06-26486205We are looking forward to your application!Warm regards,The MC 2012-2013 3
  4. 4. Part 2: Information about the WENA LDSWhat is WENA LDS?WENA LDS is an official international conference for the Western Europe and Northern America region.This conference is hosted annually in spring by one of the WENA countries. The target group for theconference is mainly LC VPs (EBers) and members. The goal is to provide AIESEC members withknowledge on the international direction of AIESEC and make the translation on how to use thisknowledge in your own country, as well as providing you with tools to boost your performance on alocal level.For the past years WENA LDS has been organized by countries as Malta, United Kindom and Austria.Now, after six years, The Netherlands has the honor of organizing an international conference again.WENA LDS is organized by a CC, a congress committee. They are responsible for everything of theconference expect for the content. The content will be delivered by international faci’s underresponsibility of AIESEC International. 4
  5. 5. Part 3: Information on the congress committeeThe congress committee has the responsibility to organize the entire conference. This entails numerousresponsibilities such as organizing events, arranging logistics, communicating with delegates, sellproducts to generate revenues and much more.There are four main areas for which you can apply which are stated below. You can apply either forpresident or for one of the areas. When you are applying for a certain area you can give a preference forteam leader or team member. During your interview you will receive more information on the exactstructure of the CC. You will spend significant time on your function but there will also be common CCresponsibilities and you will need to assist in others functions as well. 5
  6. 6. Congress Committee PresidentAs congress committee president you will be final responsible for the success of WENA LDS. You will becoaching the CC team and tracking them on fulfilling their responsibilities. You will need to communicatewith different stake holders and are responsible for the strategy, planning and timeline. This challengingposition will develop your team leader skills and will test if you are able to host such a huge event!Job description - Final responsible WENA LDS - Coaching and tracking CC members - Alignment internal communication - Communication with MC - Strategy and planningBackground - Experience in project management - Experience in conference management (preferred)Competencies - Coaching - Communication - Obtaining buy-in - Emphasizing quality - Customer orientation - Planning and prioritizing 6
  7. 7. DelegatesAs delegates responsible you will be responsible for everything regarding the delegates. Allcommunication to the delegates with come from you and as well the promotion of the conferences inorder to get subscriptions will be handled by you. You will need to have excellent communication skillsand need to be flexible and fast in adaptation to changes or problems.Job description - Communication with delegates - Assisting delegates with subscription and visa and flight processes - Promotion of conference to international network - Securing a smooth stay for delegates during the conference - Contact with facilitatorsCompetencies - Coaching - Communication - Obtaining buy-in - Customer orientation - Managing stress - Planning and prioritizing 7
  8. 8. EventsAs a responsible for events you will organize the special events during the conference. This includes the65th anniversary, day 0, global village, events on the site to be chosen by the team. Secondly, you willorganize the study tour. You will have the opportunity to give the conference that extra special touch bydelivering amazing events.Job description - Organizing the 65th anniversary celebration of AIESEC The Netherlands - Organizing day 0: global village and extra’s - Organizing events on site - Organizing study tourCompetencies - Customer orientation - Communication - Developing alliances - Innovating - Coaching - Planning and prioritizing 8
  9. 9. LogisticsIn organizing a conference, logistics takes an important part. As logistics responsible you will beorganizing all logistical processes. You will need to have an overview on how and when we will need tomove delegates but also you will be responsible for all materials during the conference. Being successfulin logistics requires excellent planning skills, coordination, communication and precision. Logisticsmanager has a big part of a successful flow of the conference in its hands.Job description - Final responsible for everything regarding logistics before and during the conference - Responsible for all transportation before and during the conference - Responsible for session materials and for general conference materials - Responsible for logistics plan for entire conferenceCompetencies - Planning and prioritizing - Communication - Taking action - Managing stress - Adjustability - Coaching 9
  10. 10. External RelationsAs external relations responsible you will be responsible for all sales regarding the conference. In orderto create a sustainable conference we will need to fund our operations through selling differentproducts to companies in The Netherlands. Products could be partner presentations, online and/oroffline exposure etc. Next to that you will be responsible for getting in fund and sponsorships.Job description - Doing sales at companies (which are not yet national partner of AIESEC) o Selling different products related to this conference - Raising funds; meaning looking into possibilities to apply for government or non-government funds - Raising sponsorshipsCompetencies - Sales ability - Customer orientation - Communication - Developing alliances - Innovating - Coaching 10
  11. 11. Extra general informationTeam: you will work in a team of ten peopleTimeline: you are expected to start directly once you have been selected and your function will befinished at the end of MarchConference dates:March 15th - day 0 and 65th celebrationMarch 16th-20th – conferenceMarch 21st and 22nd – Study tourExpected working hours:You will be expected to full the functions part time, next to your studies. It will be around 15 hours aweek with a peak in the last two months, where it might be more.Meetings:You will have frequent meeting with the CC team. The CC team will consist of people throughout theentire Netherlands so take into account that you might be travelling from time to time. 11
  12. 12. Part 4: application procedureStep 1: Send your application to c.eijsvoogel@aiesec.net on the 5th of November 2012 before 23:59 PM.You application needs to exists out of: - Curriculum vitae - Motivation letterStep 2: After you have submitted your application we will review it and let you know if you are invitedfor a selection interview.Step 3: If you are invited for an interview, you will be contacted to schedule a selection interview inbetween 6th and 9th of November.We will interview you using the CORE method and next to that we have some general questionsregarding your motivation and CV. Please prepare the interview using the explanations of thecompetencies in the next chapter, in part two you saw the specific competencies per area which you willneed to prepare.Step 4: Selection will happen somewhere in between 12th and 16th of November. 12
  13. 13. Thanks for considering applying for CC of WENA LDS 2013! Questions? Email to c.eijsvoogel@aiesec.net 13

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