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Interview Guide
Global Internship Programme
Information Technology

Candidate Name ___________________________
Candidate E...
Preparation Checklist
Make sure you have reserved a room where you can conduct the interview, and ensure the
applicant kno...
Outline for Interview Opening
1. Greet the candidate, giving your name and position.
2. Explain the interview's purpose:
ü...
Profile of the Student
[READ FIRST!]
- For IT students we need to know, what is the programming skills he/she is most expe...
Profile of the Student (2)
IMPORTANT:
Here you need to cross check the information above with the ideal EP profile for the...
Motivation & Expectations of the Student
You need to know the following information:
ü General context the student is in
...
Competency Assessment
Adjustability

Ability to adapt to external changes without compromising performance; adjusting cond...
Pro-active Learning

Recognizing and identifying areas for increased learning. Continuously developing a knowledge
base, s...
Team player

Optimizing professional relationships, remaining positive and open to others; collaborating with
others in or...
Sense of Responsibility

Understanding the importance of their contribution to the whole, delivering on your promise,
feel...
Communication

Clearly conveying information and ideas to individuals or groups in a manner that engages the
audience and ...
Closing the Interview
1.

Introduce the last question.

‘I am going to ask a question that I'd like you to think about for...
Post-interview Instructions
Assess profile, motivation and expectations
1.
Compare profile with ideal profile and give a r...
Extra observations
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GIP Interview Guide IT

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Transcript of "GIP Interview Guide IT"

  1. 1. Interview Guide Global Internship Programme Information Technology Candidate Name ___________________________ Candidate Email ____________________________ Candidate Phone ___________________________ Interviewer Name __________________________ Interview Date _____________________________
  2. 2. Preparation Checklist Make sure you have reserved a room where you can conduct the interview, and ensure the applicant knows how to get there 1. Make sure there is a glass of water, a pen and paper in the interview room. 2. Review application questionnaires, resume (curriculum vitae), motivation letter and online test results. 3. Note down key questions with regards to the application. 4. Prepare ‘Profile, motivation & expectation’ assessment. ü Profile: read through the student criteria questions and make sure you know the ideal EP profile for the this sub product ü Motivation: read through the motivation questions ü Expectation setting: read through the expectation setting questions and make sure you know the expectations from your side (type of job, type of company, country partners, duration, process) ü NOTE: in the motivation and expectation setting section; you include the leadership development aspect! ü You will ask what they want to learn ü You will explain that AIESEC is aiming to develop young people’s leadership through the exchange experiences we provide 5. Prepare competency assessment ü Read the competency definitions and main characteristics ü Read through the questions and modify based on the candidate’s experience ü Decide if the order of the questions should be changed; develop additional questions if necessary 6. Estimate the time needed to cover each section of the Interview Guide.
  3. 3. Outline for Interview Opening 1. Greet the candidate, giving your name and position. 2. Explain the interview's purpose: ü To acquaint interviewer and candidate. ü To learn more about the candidate's background and experience. ü To help the candidate understand the position and organization. 3. Describe the interview plan: ü Questions around applications ü Profile, Motivation & Expectation assessment ü Competency assessment o Candidate will be tested on Adjustability, Pro-active Learning, Team player, Sense of Responsibility and Communication 4. Give key tips & insights: ü Indicate you will be taking notes ü If at any point of time you do not know a question, you can say so and we will come back to that question later ü If clarification of a question is needed, don’t hesitate to ask ü Try to answer honestly to show who you really are 5. Inform candidate about the approximate duration of the interview 6. Ask the candidate if her or she has any questions before you start the interview
  4. 4. Profile of the Student [READ FIRST!] - For IT students we need to know, what is the programming skills he/she is most experienced in, what kind of job is he/she looking for and has he/she practical experience in these skills. - We try to select the students who are looking for an internship in the area of the skills they are specialized in and they have practical experience in! - Since different companies are looking for programmers with different skills, we cannot test skills on the oGIP side yet! You need to know the following information: ü Background (study & grades) ü Work Experience ü Languages ü Skills! (overall and which ones most experienced in) 1. Get the data from the application form and/or the opportunity portal NOTE: Every IT student should have filled out the skills on the opportunity portal and the application form (For the IT application form, check the wiki). NOTE2: If the student submitted a portfolio showing their work, you can review and aks questions to understand their experience. A portfolio is a big plus! 2. Ask clarification questions around the profile of the student (specifically for IT!) NOTE: these questions are a MUST to ask any student applying for an IT internship Background: ü Could you describe shortly what your study entails? General IT study or specific direction? ü What skills are you experienced in? (check this with info on the application form) ü What skills are specialized in the most? ü (Can you rate yourself on the skills you are specialized in the most?) Practical experience: ü Can you tell me about a project or job you have done in IT. What did it entail? What were your key responsibilities in that project/job? ü What is the project you are most proud of? (you can refer to portfolio) ü (Have you every totally failed in an IT project? Why? And what did you learn from that?
  5. 5. Profile of the Student (2) IMPORTANT: Here you need to cross check the information above with the ideal EP profile for the IT subproduct. In general: Skills Work experience Portfolio JD Languages Notes: Specialized in skills is a plus, needs to be interested to work in the area connecting to these skills Practical experience in the form of project at university or work experience is required. Having a portfolio shows experience and is a big plus If candidate wants to apply for role of project manager. The student needs to have extensive experience in programming and highly preferred is previous project management experience. Excellent English level (B1 & higher) required.
  6. 6. Motivation & Expectations of the Student You need to know the following information: ü General context the student is in ü Motivation for an internship with AIESEC ü Expectations regarding type of job, company, country, duration, process You need to give the following information: ü Expectations regarding type of job, company, country, duration, process 1. Get the information from the application form 2. Ask clarification questions around the motivation of the student ü What is your current situation? (finding a job, study etc) [NOTE: ASSESS HERE CONCIOUSNESS OF LEADERSHIP DEVELOPMENT] ü What are your strengths and what are your weaknesses? ü What do you want to get out of an internship with AIESEC? What do you want to learn/develop? ü What kind of internship are you looking for? (Regarding type of job, company, country, duration, process) 3. Set expectations with the student based on your reality taking into account type of job, company, country, duration, process IMPORTANT: Key expectations for the IT sub-product Leadership development Type of Job Type of company Countries Duration Process Notes: Internship with AIESEC is a leadership development experience, pro-active learning and developing yourself through this experience, with support from AIESEC in your personal and professional development. Programmer (most roles, and mostly in mobile, web and user app development), project manager, business analyst Mostly SME companies, some MNCs Explain top supplying countries and key country partners Mostly 12-18 months Explain the exchange process (how raised, EP manager, communication, how matching, preparation, support abroad, timeline etc.)
  7. 7. Competency Assessment Adjustability Ability to adapt to external changes without compromising performance; adjusting conduct to fit changed circumstances, expectations, and / or customs while upholding professional efficacy. Main characteristics -- Try to understand change -- Approaches change or newness positively -- Adjust behavior Planned Questions 1. Tell me about a situation in which you had to adjust quickly to a significant change in your life at home, at school, in a team or amongst friends. How did the change affect you? What did you do? 2. Did you ever face going from working independently to being a member of a team? Tell me how you dealt with the differences. What was the biggest challenge? What were the results? 3. Working with people from diverse backgrounds can be challenging. Tell me about a time when you faced a significant challenge working with people from different backgrounds. What did you do? What was the result? CircumstanceOpportunity Score Adjustability: ______ Reaction Effect
  8. 8. Pro-active Learning Recognizing and identifying areas for increased learning. Continuously developing a knowledge base, staying abreast with important advancements to strengthen professional expertise. Implementing acquired knowledge in daily tasks and skills. Main Characteristics Planned Questions -- Actively stays abreast with important developments -- Increases knowledge base -- Recognizes areas for increased learning -- Stretches outside the comfort zone -- Applies knowledge 1. We've all worked on projects when we felt confused or overwhelmed. Tell me about a time when that happened to you. 2. Tell me about a part of a job had that was easier for you to learn than for others to learn. How did you accomplish this? 3. Tell me about the most recent software program you've learned. How did you learn to use it? CircumstanceOpportunity Score Pro-active Learning: ______ Reaction Effect
  9. 9. Team player Optimizing professional relationships, remaining positive and open to others; collaborating with others in order to realize objectives. Main Characteristics -- Creates working relations by means of showing genuine interest, valuing others input, and stimulating interaction -- Optimizes professional relationships to facilitate collaboration -- Maintains positive attitude, open to new ideas and critique -- Seeks a compromise, willing to sacrifice own interests/ideas -- Cooperates in order to realize these goals Planned Questions 1. Can you give me an example of a time that you work together very well in a team? What was your contribution? 2. Have you ever sacrificed your self for the good of the team? How did you handle? 3. Have you ever made a crucial change in a team to unite the team towards the goal you were striving for? CircumstanceOpportunity Score Team Player: ______ Reaction Effect
  10. 10. Sense of Responsibility Understanding the importance of their contribution to the whole, delivering on your promise, feeling the sense of urgency and responsibility to be accountable to others. Main Characteristics Planned Questions -- Understands the consequences of not fulfilling their responsibility -- Acts to ensure responsibilities are being fulfilled under all circumstances -- Is trustworthy and delivers on promises -- Takes immediate action if a responsibility will not be fulfilled 1. Can you give an example of a time you had a big responsibility, and the actions you took to ensure you delivered on that promise? 2. Tell me about a time you were unable to fulfil your responsibilities. What happened and how did you respond? 3. Can you give one or two examples of smaller actions you took which demonstrate your sense of responsibility? Please explain why. CircumstanceOpportunity Score Sense of Responsibility: ______ Reaction Effect
  11. 11. Communication Clearly conveying information and ideas to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Main Characteristics -- Organizes the communication -- Maintains audience attention -- Adjusts to the audience -- Ensures understanding -- Adheres to accepted conventions -- Comprehends communication from others Planned Questions 1. Can you give an example of time you communicated a message effectively to a group? What did you do? What key elements did you take into consideration? 2. Tell me about a time you were challenged in how to communicate with a certain person or group? What happened and how did you try to improve your message? 3. Can you give an example of a time when you used an alternative method of communication to make sure your target audience understood the message? CircumstanceOpportunity Score Communication: ______ Reaction Effect
  12. 12. Closing the Interview 1. Introduce the last question. ‘I am going to ask a question that I'd like you to think about for a few minutes before answering. While you're thinking, I'll review my notes to see if there is other information that I need.’ The question is: Why should you be considered for this position? (Opportunity to evaluate the candidate's selling skills & self-awareness). 2. Review notes. -- While the candidate is thinking about the question, review your notes to identify any area where more information is needed, or information needs clarification. 3. Last answer -- Ask for the candidate's answer to the last question. 4. Additional questions -- Ask any additional questions based on the review of your notes. 5. Tell the candidate the interview is over. 6. Explain the candidate the next steps in the process -- When candidate will be hearing the results -- When candidate will then have first meeting with EP manager -- What will happen in that meeting
  13. 13. Post-interview Instructions Assess profile, motivation and expectations 1. Compare profile with ideal profile and give a rating 2. Compare the expectations with the expectations from our side and give a rating Use the following rating for the profile and expectations: 1 Very misaligned 2 Not so aligned 3 Fairly aligned 4 Really aligned 5 Extremely aligned Assess competencies 1. Identify complete examples throughout the interview 2. Categorize examples into the appropriate competencies. (sometimes examples might be good, but demonstrating another competency) 3. Indicate whether each example is effective (+) or ineffective (-). 4. Determine the rating for each competency. Record it on the line on the bottom of the page. Use the following scale: 1 Much less than Acceptable 2 Less than Acceptable 3 Acceptable 4 More than Acceptable 5 Much more than Acceptable Make a final assess based on the review above. Options: 1. Select the right EP! 2. Realign expectations and then select EP 3. Second interview for more in depth competency assessment 4. Reject the student because of mismatch in profile, expectations or competencies
  14. 14. Extra observations

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