Manage Bills and Get Paid Online
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Manage Bills and Get Paid Online

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  • Please read: This Client Presentation is a template that you can fully customize to address your Client ’s specific scenario. Key areas that need to be customized are highlighted in Red throughout the document. Here are the areas that you can customize. Feel free to personalize this presentation further, as you see fit: Insert your company logo and contact information at the end of the document. Where applicable, insert the service name that your Firm is using (example: A/P and A/R Automation) if you ’re using a service name in place of Bill.com. Modify any description of a paper-based workflow based on what you know about your Client ’s actual workflow. Where applicable, use screenshots from your own Console to show your company logo. Use the Hidden Cost Calculator (on the Selling Tab on your Console) to calculate and enter your information about their current process for Slide 4. Insert any Case Studies or Testimonials (Also on the Selling Tab on your Console) that would be relevant for your Client.
  • Use your custom screen shot or this Bill.com screenshot.
  • Using the “Hidden Cost Calculator” on the Selling Tab on your Console, calculate the true cost of your client’s current paper-based process and enter the information here.
  • Please customize the “old workflow” graphic based on what you know about your client’s actual workflow
  • Use your custom screen shot or this Bill.com graphic.

Manage Bills and Get Paid Online Presentation Transcript

  • 1. IntroducingThe smarter, faster and safer way to manage bills and get paid online
  • 2. The Old Way:Manual, Paper-based processes cause pain • Current payables and receivables process is time consuming • Worried about credit worthiness due to late payments • Dont have clear visibility into cash flow • Dont have time to grow revenue
  • 3. The New, Paperless Way: Introducing Bill.comBill.com is a cloud-based service that automates the way we work withyou to streamline your bill payments, online invoicing and cash flowmanagement. 3
  • 4. Hidden Cost of Paper-based Management of Accounts Payable Calculate the hidden costs of your current accounts payable process.Number of bills per month 50Time spent per bill per week (in minutes) 45Average hourly rate for staff processing invoice $75Monthly bank and check handling fees** $121Online document storage for bills, contracts, $30etc. per monthEstimated Monthly Cost $1,839Estimated Annual Cost $22,064 **Sum of banks check fraud protection and imaging fees and check handling fees
  • 5. <Insert your service name or Bill.com> is Your Paperless Office The Perfect Solution for You and Our Firm Streamline your payables and receivables process end-to-end: Receive and pay bills online Invoice online and get paid faster Automate collections Store and share financial documents online Reconcile with bank accounts Sync with your accounting software Easily collaborate with us, your vendors, and your customers online Manage and control your cash flow … Easy access to pay smarter and get paid faster Paperless Office… anywhere, anytime access works the same no matter where you bank
  • 6. The Difference is a Streamlined Workflow: Example: Accounts Payable The old workflowRequired a minimum of 8 touches by 5+ people and took a week+ to complete Our new efficient workflow New process requires 5 touches by 5+ people yet takes 1 day
  • 7. Process Creates New Roles That Save 50-75% of Time New Roles in Streamlined Payables ProcessMyrickCPA Submit bills Submit bills Your Enter and code bill Organization Enter and code bill information information Approve bills Approve bills We schedule and You approve bills formake payments on Schedule payments Schedule payments payment and tell us your behalf. when to pay. Sync with your accounting Sync with your accounting software software
  • 8. The Difference is a Streamlined Workflow Example: Accounts Receivable The old workflow Required a minimum of 11 touches by 5+ people and took weeks to complete 4. Handle 3. Call or 5. 7. Call or 8. Open 10. Enter 11.1. Create 2. Print customer 6. Assess 9. Post email to Research email to mail to deposit Deposit at invoice and mail complaint late fees payment follow up files follow up get check slip bank s The new efficient workflow – gets you paid faster! New process requires 6 touches by 5+ people yet takes 3-5 days
  • 9. Process Automates Collections You Get Paid 4-5x Faster New Roles in Streamlined Receivables Process Create and email invoices Create and email invoices MyrickCPA Your Send/automate reminders Send/automate reminders Organization Collaborate with Collaborate with customers, staff and us customers, staff and us (optional) (optional)We send automatic Invoice customerspayment reminders Customer pays through Customer pays through and get paid faster on and sync invoices portal portal your own payment with payments to portal. your software. Sync with your accounting Sync with your accounting software software
  • 10. Why Clients Love Bill.comSave time& money Work Smarter Anytime,Anywhere
  • 11. Proven Success!The Bill.com/Intacct integration reduces the time spentpreparing monthly financial reports and annual audits. “Wevebeen through two cycles, and the auditors are perfectly happywith the way the system works and how simple it is withBill.com,” Mike Horner, National Association of Water Companies“Bill.com has allowed our clients and our firm to save anincredible amount of time, improve internal controls, andalmost instantly create the paperless work environment wehave been working so hard to achieve. ” Jennifer L. Katrulya, CPA, CEO Business Management Resource Group, LLC"I have a better understanding of whats happening on a cashflow basis, Bill.com takes care of the payment and syncs detailswith QuickBooks. Now I do it all with Bill.com and it only takesme five minutes.“ Peter Gaspry, Owner, Miracle-Ear Franchise
  • 12. How Bill.com Works:Accounts Payable Pay Smart with an efficient, paperless Accounts Payable workflow: 1)Receive bills online 2)Get bills approved quickly 3)Schedule online payments 4)Easily sync with your accounting software
  • 13. How Bill.com Works:Accounts Receivable Get paid faster with a paperless Accounts Receivables process: 1)Create, send and track invoices online 2)Collaborate online with your customers 3)Get paid faster with automatic payments 4)Sync both invoice and payment activity with your accounting software
  • 14. Value-Added FeaturesBy automating bill payment and invoicing end-to-end, Bill.com cansignificantly boost efficiencies for you and our firm.1.Mobile payments and invoicing2.Unlimited document storage3.Cash flow management to-do list4.Know your daily balances and projected cash flows5.More secure vendor payments6.Get a complete view of transactions7.Full visibility with an audit trail online8.Vendor management streamlines daily inquiries 14
  • 15. Value-Added Features Mobile Payments: Pay On The Go• View/Approve bills• View approver notes• Make secure payments • Multiple bank accounts • Adjustable payment timing
  • 16. Value-Added Features Mobile Invoicing: Invoice On The Go• See all outstanding and overdue invoices in a dashboard• Email Invoices• Add notes for customers and see their comments
  • 17. Value-Added Features Unlimited document storageStore and access all bills, invoices, contracts and other financialdocuments. Get unlimited storage . No more hunting through dusty filingcabinets.
  • 18. Value-Added Features Get a Personalized To-Do List• Access all your tasks from your personalized to-do list• Receive email alerts for to do list
  • 19. Value-Added FeaturesKnow Your Cash Position and Projected Cash Flows • Calendar shows actual or accrued cash coming in and going out • Updated book balance pulled from accounting software • See future cash flow to manage payment dates and operation needs.
  • 20. Value-Added FeaturesMore secure vendor payments • Payments to vendors are made with checks drawn on Bill.coms bank account – Applies advanced check fraud controls – Eliminates check printing and mailing – Ties payment to the transaction • The check shows the invoice to be paid and the account number • The bottom 2/3rd of the check voucher shows a copy of the invoice to ensure payment is applied correctly
  • 21. Value-Added FeaturesGet a complete view of transactions • Access information anytime, anywhere, making life so much easier: • Bills • Contracts / Company Documents • Payment confirmations & cleared check images
  • 22. Value-Added FeaturesGet full visibility with complete audit trail • The audit trail feature provides you and our firm with detailed information on “who” did “what” and “when” • Permission-based user roles allow you to determine what level of access you want others to have in your company
  • 23. Value-Added FeaturesVendor management streamlines daily inquiries Bills are organized by vendor so you can: •Easily view outstanding bills, paid bills, all related invoices and documents and a complete payment history -- all in one screen •Efficiently research vendor inquiries
  • 24. Key Benefits of Bill.comBy automating how we work with you tomanage your payables and receivables, Bill.com makes it easy for you to pay smarter and get paid faster. 24
  • 25. For More Information, Please Contact… • Charles Myrick • MyrickCPA • charles@myrickcpa.com • 202 789-8898