Charisma Productions Gazette Volume 3 Issue 8.pdf


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Charisma Productions Gazette Volume 3 Issue 8.pdf

  1. 1. Charisma Productions GazetteVolume 3, Issue 8 August 20117 Offsite Meeting Mistakes to Corporate Meeting - How toAvoid! Make It Productive How to Make it WorkAvoid at all Cost Improving Your ROIMistakes Not to Make Charisma Productions NetworkCharisma Productions Network Do you think that attending a corporate meeting is a complete waste of your time? Do you feel that youd rather finish your1) Not Having a Clear Objective overwhelming workload than listen to boring, self important company executives?I cannot stress this hard enough. If you dont have a clear It doesnt have to be that way. We spend a large part of ourobjective of what you want to achieve from your offsite work life interacting with others. It takes no effort to pick up ameeting, it’s easy for anything to go astray. Be clear about phone, but a face to face meeting with clients needs at leastwhat you want to achieve or you will end up wasting some preparation.everyones time, energy and not mentioning, your companysmoney! Cut to a larger scenario – a high powered corporate2) Choosing an Unsuitable Site meeting, and whoa, the hackles start to rise already! Planning a meeting contributes nearly as much to its success as theThe venue chosen can make or break the event! When actual goings-on itself. If you’ve got a big meeting ahead ofchoosing the site, bear in mind what you want to achieve and you, don’t put off thinking about it till the previous the same time know what you can spend on. If you have There’s a lot more to planning a meeting than planning tothe budget to bring your team overseas - by all means do so, meet (and no, we’re not sounding corny on purpose). Herewe are surrounded by many beautiful islands in Bintan, are some of the most important things to do:Malaysia, Batam, Indonesia. If you have more money - bringthem to Bali, Phuket, Vietnam and even Macau! With budget Set your eyes on the goal – Oh no, not that wretchedairlines aplenty - there is no excuse. If not, there are plenty of “g” word again. It’s an annual company review; what othervenues that you can choose from in Singapore. Choose city goal is there to think about, you ask. But scratch the surfacelocations if your company is not located there and vice versa a bit, and you’ll see the finer points – is it just an annual- for a change of scenery. performance roundup, or do you wish to lay the groundwork for future initiatives? If the past year has been rough, are we talking tough decisions? What is the intended outcome of the continued on page 2 meeting? Get the objectives straight, and you’ve got step one of the agenda out of the way.INSIDE THIS ISSUE Make the invite list – it’s a great idea to invite an outsider for at least part of a company meeting – the novelty usually provides a welcome relief, and could also infuse a fresh1 7 Offsite Meeting Mistakes to Avoid perspective. When you’re planning a meeting, pay attention to the roles people are expected to play – try to make sure1 Corporate Meeting – How to Make it everyone feels involved. Taking help from your staff and Productive assigning them specific responsibilities during the meeting will take a load off your back.2 7 Offsite Meetings Cont Balance the agenda – An annual conference is3 Corporate Meeting Cont something to look forward to, but it won’t be that unless the agenda includes some entertainment or non-work activities.4 From Our IT Department In the hurly burly of planning your corporate meeting, don’t forget to design the after-hours events. While most people5 From Our Executive Chef are happy to simply party, it might be a better idea to include a team based activity, something that people don’t usually get6 From Our Executive Chef Cont to do during their normal routine. Of course, planning a meeting that’s high on style is of no use, if you don’t have the resources to fund it. The budget Newsletter 1
  2. 2. continued from page 13) Not Having Interesting Activities to DoToo many "Free & Easy" slots in your itinerary can be too boring for the group. When it’s "Free & Easy" everyone may be doingtheir own things - so where is the "bonding"? Organizing interesting activities can prove to be a challenge for some. Yes youcant please everyone but it IS possible to have activities that everyone can enjoy. If you have a big group and would like toorganize lots of cool activities for the group - get an experienced team building facilitator or choose a venue that have tons ofinteresting recreational activities for your group to do.4) Having Too Many Activities to Do In a DayOn the opposite side of the spectrum - do NOT cram too many activities for your group to do in one day. Meetings in themorning and team building are best done either half day or full day - dont squeeze in more games for them to do the next dayand at night! That will be too much for anyone to handle. Part of the plan is to get your team to relax - remember?5) Not Choosing the Right Speaker for the MeetingWhen organizing an Offsite Meeting, its great to invite a speaker that can motivate and inspire your team. Choose a lousyspeaker - and the whole event can fall flat. Choose one that is engaging and can get the crowd going - the idea is to empowerand inspire!6) Organizing the Offsite Over the Weekend or Public HolidayHaving the Offsite over the weekend or public holiday can prove to be quite disastrous as resorts are normally crowded over theweekends. Not mentioning the higher weekend rates for the use of accommodation and facilities. Always do your best not to cutinto your staffs rest day/weekend time with their families unless your team is a young crowd with no family commitments - a lotof people may back out from going.7) Not Getting Feedback from Your TeamAfter each Offsite Meeting - always gather feedback from your team. What did well and what not so well - how can you improveon the next one. Not being able to follow through with what was discussed during the Offsite Meetings is also another "no-no".The idea is for people to be able to work better together AFTER coming back from an Offsite retreats. So get to work andimplement those ideas, fast! Informative, Inspiring and Empowering Let Charisma Productions Network become your one-stop solution for all your corporate meeting, events and conference needs. Newsletter 2
  3. 3. continued from page 1 never goes away, and meetings are no exception! Apart from the larger costs of travel and stay, factor in entertainment, equipment hire and incidental expenses. A meeting within the company premises might save costs, but is likely to be low on impact. There’s also a very real possibility of routine work coming in the way, leading to frequent disruption. All things considered, a big meeting is best conducted off-site. Once you have the above sorted out, it’s time to proceed with action. If you’re not familiar with the venue of the meeting, it’s important that someone takes a look at it beforehand. Plan the layout of the meeting rooms, make a checklist of equipment and electrical needs and hand it over to the person in charge at the venue. Also survey the rooms where your guests will stay, as well as the other facilities, which might have a bearing on the entertainment plans. Most hotels have activity managers who are quite resourceful; it’s a good idea to consult with them while planning a corporate meeting on their premises. Last but not the least, make sure the agenda is circulated to all concerned well on time, so that they come adequately prepared. Planning a corporate meeting can be a lot of fun, but attending one which is well organized, is even more so!Charisma Productions Network 805-241-0566 Website: Newsletter 3
  4. 4. From Our IT DepartmentOutlook Tip: Synchronize Microsoft Windows SharePoint Services 3.0 Documents with Outlook 2007Whether you spend most of your time in the field, or occasionally travel for work, the ability to access files stored on yourSharePoint site at times when you are not connected to the Internet would help you use your time more efficiently and increaseyour individual productivity. With Outlook 2007, you can view specific SharePoint lists such as document libraries, discussions,calendars, tasks and contacts that are stored on your Windows SharePoint Services 3.0 sites.You can take documents offline and preview, read or perform a search on them within Outlook 2007. Offline support andseamless synchronization allows you to access and manage information from Windows SharePoint Services 3.0 workspaceswithin Outlook even without an Internet connection.For example, before leaving the office to travel to an offsite meeting, you can save a copy of a necessary document (such as salespresentation) stored in your team’s workspace, to a special folder in Outlook 2007. While on the road, or even on an airplanewithout Internet access, you can continue working on your presentation, whether previewing it within Outlook or editing withMicrosoft Office PowerPoint. When you are back in the office (or another location that has an Internet connection), you will beable to synchronize your local changes with the shared copy on your SharePoint site. As soon as your Outlook is connected to theInternet, the synchronization will begin automatically.To be able to perform this action, you first need to ensure that you (or other users) are using Outlook 2007 with a MicrosoftExchange account and have been given permission to access SharePoint documents.Here’s how to do it: Open the document library or list on your SharePoint site Click “Actions” Select “Connect to Outlook” from the actions list. Newsletter 4
  5. 5. From Our Executive Chef Braised Pork Belly with Watermelon Mint Salad & Ponzu SauceFor Pork2 pounds Berkshire pork belly1 cup chopped carrots1 cup chopped celery2 cups chopped onions1 bunch of thyme1 bunch of cilantro4 bay leaves¼ cup salt2 tablespoons black peppercornsFor Watermelon Mint Salad1 cup of ½-inch cubes of seedless watermelon2 tablespoons chiffonade of mintpinch of sea saltpinch of white pepper2 tablespoons extra virgin olive oil2 tablespoons saba (or balsamic vinegar) Newsletter 5
  6. 6. To prepare the pork:Rinse pork belly and pat dry with a paper towel. Heat a pot with a bit of vegetable oil. Sear each side of pork belly and addremaining ingredients to pot. Cover with water completely and bring to a boil, then cover and turn off heat. Place pot in oven at300°F for 4 hours. Remove pork belly from the pot with a slotted spoon and refrigerate for 24 hours or until completely cool andfirm. Once firm, cut 1/3-inch slices from the skin side to the meat side in uniform strips and reserve.To make the watermelon salad:Toss all ingredients in a bowl and refrigerate.To Finish:Lay sliced pork belly flat on a sheet pan. Brush the sweet Ponzu sauce on one side of the pork and cook in an oven at 400°F for 5–7 min. Remove from oven. Spoon a tablespoon of blueberry compote on one side of plate and drag spoon across. Placewatermelon salad where spoon ended. Place hot pork belly on plate and garnish with a bit of cilantro; drizzle any remaining Ponzusauce over pork.For Sweet Ponzu sauce:½ cup Ponzu½ cup dark brown sugar2 seeded jalapeños (small dice)In a small pot add Ponzu, brown sugar and jalapeños. Bring to a boil and let simmer for 5 min. Take off of heat and cool. Brush thesauce on one side of the sliced pork before cooking in oven.For Blueberry Compote:1 cup blueberries¼ cup granulated sugarFor watermelon salad:1 cup of ½ inch by ½inch squares of seedless watermelon2 tablespoons mint chiffonadePinch of sea saltPinch of white pepper2 tablespoons extra virgin olive oil2 tablespoons saba (or substitute balsamic vinegar)Add all ingredients to a pot and bring to a boil. Cook until the mixture has slightly thickened, take off of heat and cool. Drag atablespoonful of blueberry compote from one side of the plate to the other. Plate pork on top.Wine recommendation:This summer-friendly dish calls for a refreshing, fruit-forward and fragrant white like Kim Crawford’s Marlborough 2010 SauvignonBlanc or easy-drinking sangria, like the Summer Punch Sangria from B.E.S. packed with brandy-soaked berries. Newsletter 6
  7. 7. THANK YOU FOR YOUR SUPPORTWe wish to thank our readers and our clients for their support and feedback helping to continually grow the CharismaProductions Network. We look forward to continue providing you with successful stress-free events.We appreciate hearing from all of you and strive to improve our articles and hope to have something for everyone atone point or another. Please send us suggestions for topics you would like to read about or if you have an article thatyou would like to share we’ll be happy to post It.:Please send all comments, suggestions and or articles to: Charisma Productions Network 805-241-0566 Website: Newsletter 7