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Charisma Productions GazetteVolume 3, Issue 2 Feburary 2011Proper Business EtiquetteWhen Holding an OffsiteMeetingOffsite Meeting EtiquetteBusiness EtiquetteCharisma Productions NetworkOffsite business meetings are great ways for people tointeract in a relaxed environment and still get workersand bosses focused on work related business. Thesetypes of conferences should always be held in abusiness casual manner to promote an easy goingflow. Business etiquette demands that bosses maintain Happy Valentine’s Daythe dignity of their position while connecting withemployees or clients on a personal basis. Saint Valentines Day (commonly shortened toOne tip to get the ball rolling for an offsite meeting is to Valentines Day) this is an annual commemoration heldknow who having a prearranged location with all of on February 14 celebrating love and affection betweenguests accounted for. By knowing how many people intimate companions. The day is named after one or moreare going to attend, a project leader can plan the early Christian martyrs named Valentine and was establishedactivities for the best locations. The size of the group by Pope Gelasius I in 500 AD. It was deleted from the Romandefinitely plays into the etiquette of a meeting. Smaller calendar of saints in 1969 by Pope Paul VI, but its religiousmeetings can be held on a golf course, while larger observance is still permitted. It is traditionally a day on whichones should be geared towards retreats. The etiquette lovers express their love for each other by presenting flowers, continued on page 2 offering confectionery, and sending greeting cards (known as "valentines"). The day first became associated with romantic love in the circle of Geoffrey Chaucer in the High MiddleINSIDE THIS ISSUE Ages, when the tradition of courtly love flourished.1 Proper Business Etiquette-Offsite Modern Valentines Day symbols include the heart-shaped outline, doves, and the figure of the winged Cupid. Since the1 Happy Valentine’s Day 19th century, handwritten valentines have largely given way to mass-produced greeting cards.2 How to Organize Corporate Retreats3 Events4 How a Professional Can Help With Informative, Inspiring and Corporate Meetings and Events Empowering5 From Our Executive Chef6 From Our IT Department Charisma Productions Network7 Thank You For Your Support Newsletter 1
continued from page 1 tasks clearly defined. In addition, all individuals on theof a bosses and employees alike should be casual but planning committee should touch base, either in meetingsprofessional while on a retreat. It is okay to have fun but or by conference call, on a regular basis to keep eachremember that these people must work together. If other updated and to mitigate any problems that mightalcoholic beverages are served, monitor intake to avoid arise.any embarrassing situations that arise from being The planning committee should be formed as soon asinebriated. No one wants to be fired for having a little too possible, so that the meeting can be planned well inmuch fun at the business retreat. advance. This will help to find vendors and keep the planning running smoothly, as well as to take advantage of any early booking discounts that may be available.If theGroup leaders and bosses should also have a well thought meeting will take place over two or more days, scheduleout agenda for the offsite meeting so that everyone is some down time for employees to see the sights or otherheading in the same direction. While on a retreat, different attractions in the area, especially if the retreat takes placeclasses, games, and activities to promote better boss, out of town.employee, and customer relations is paramount. Be sure to also set a dress code for attendees so thatRemember to include fun in most of the activities to they know how to pack and what to plan for; includereinvigorate employees during one of these get-togethers. specific items, such as swimwear, if necessary.It is also important for those who will be doing the hosting Meals and Catering at Off-Site Meetingsof the conference to take a tour of the facilities before the For any meeting, meals and snacks are important. Will agroup arrives. This allows them to plan the activities best caterer be needed, or does the venue offer food services?suited for any location to promote the easy flow of people How will special dietary restrictions, such as allergies orattending. Know the costs and grounds so that employees vegetarians, be handled? Plan for three meals a day, plusfun is maximized. This is all a part of being prepared for snacks and drinks throughout the day. In addition, havethe offsite meeting and will pay off in case of trouble. bottles or pitchers of water handy, as well as coffee and tea.Business etiquette during an offsite meeting should remain Planning a corporate retreat can be complicated; bybusiness casual. Keep employees and bosses happy alike staying organized and focused, planners can ensure thatby being friendly and personable but maintain dignity at all employees get the most of the meeting.times. Bosses, especially, should preplan activities andhave a good working knowledge of the agenda and area Set a Budget for the Company Meetingwhere the meeting is to be held. These types of Before any planning can take place, a budget must beconferences go a long way in bring a company closer created. Include any expenses that may be incurred, suchtogether. as transportation, lodging, food and beverage, speaker fees, and taxes and tips.. Choosing a Venue for a Corporate RetreatTHANK YOU FOR ALL OF YOUR COMMENTS & SUGGESTIONS Consider the purpose and mood of the meeting; is it aHow to Organize Corporate Team focused meeting to discuss crucial information, or a reward for a job well done? Will team building activities orBuilding Retreats workshops be included? How far should employees travel to the venue? If air travel is involved, will they needOff-site corporate meetings can have many purposes – overnight accommodations and transportation to and fromsales meetings, leadership retreats, management the airport?meetings, or training seminars. For any retreat,organization is key. Heres how to organize a corporate Setting the Meeting Agenda for an Off Sitemeeting. MeetingForm a Corporate Retreat Planning Decide on the purpose of the meeting and set the agendaCommittee accordingly. Guest speakers, workshop facilitators and other guests can help to meet the goals of the meetingMany organizations form planning committees to help and keep employees engaged and focused.divide the many tasks involved in planning an event. Twoor more people should be involved in the planning, with on the Insert menu. Click and drag in your document Newsletter 2 where you want to insert the first text box, and insert additional text boxes where you want the text to flow. To select the first text box, move the pointer over the
How a Professional Can Help With Corporate Meetings and Events!There are just so many great reasons why a business of any size would benefit by hosting some type of business or corporate meeting orevent. For instance, if youre in management and would like to cultivate some type of bond of sorts between yourself, other managementpersonnel and the company’s general work force, throwing a corporate meeting or event of this type is one of the best proven methods ofaccomplishing this.These types of meetings and events function to make your employees feel like they are actually part of a family oriented business andhence, are a great motivator. They are also a great time to discuss business or work related matters with them or company policy off theclock. Its also a great time for you as a manager to get a better feel for who your workers are and talk to their spouses, partners orsignificant others.So the progressive and opportunistic manager or supervisor will take these types of corporate meeting or events very seriously. Yes its agreat time to eat, drink and be merry but all the same there is much gold to be mined. This is why everything should go off without a hitchand the person doing the organizing will want to make sure that they get maximum bang out of every dollar budgeted for the meeting orevent.So this is where the services of a professional Meeting and Event Production Company come in because this is not the time or place todo any experimenting or to learn by trial and error. A professional corporate meeting and event production company can help you overthe stumbling blocks an show you how to best implement any ideas that you may have. Remember that you do have a budget that youwill want to stick to.Because they know the best vendors and are familiar with them, they can insure that you get the best value from all of the vendors thatyou deal with. They will also have all the connections that you will need for help in setting up, taking down and cleaning up after yourevent is over. Also they can help you get in contact with the most able and reputable security service in your area.Remember that an event of this type is a one shot deal, so what would be a minor problem any other time, can be a major headache foryou here. Fortunately, professional corporate meeting and event Production Company know where and how the most common problemsspout up, so they can prep for or nipped in the bud.One thing that you never want to do is underestimate the power and potential that a successful event of this type has to get your starshining in the firm that employs you. If done right, its a success that you pulled off that will be talked about by your peers as well as thosein a position to influence your position in the firm for weeks, if not months.If you want to gamble then hop in your car and drive to a casino, but never gamble with something like this. Sure its stressful but onceyou learn the ropes by watching and learning from a professional meeting and event production company, it can end up to be a regulargig that you can count on each time it comes up that makes you all that more valuable and irreplaceable to your company or firm. Informative, Inspiring and Empowering Let Charisma Productions Network become your one-stop solution for all your corporate meeting, events and conference needs.THANK YOU FOR ALL OF YOUR COMMENTS & SUGGESTIONS Newsletter 4
From Our Executive Chef Beef Tenderloin AsturiasIngredients 1/4 cup olive oil 4 (6 ounce) beef tenderloin steaks salt and pepper to taste 1 small onion, minced 1 tablespoon paprika 1/4 cup dry white wine 1/2 cup beef broth 4 ounces Spanish blue cheese, such as Cabrales or Valdeon 2 tablespoons chopped parsley Heat olive oil in a large skillet over medium-high heat until smoking. Season steaks to taste with salt and pepper, then sear on both sides in hot oil. Reduce heat to medium and continue cooking until steaks reach desired doneness, about 6 minutes for medium-rare. Remove steaks from skillet and keep warm. Stir in minced onion and cook until softened and translucent, about 5 minutes. Season with paprika and cook for an additional minute. Increase heat to medium-high, then pour in wine. Simmer until the wine has reduced by half, then add the beef broth, return to a simmer, and cook for 2 minutes. Stir in the crumbled blue cheese until just melted. To serve, pour the sauce over the steaks and sprinkle with chopped parsley. Newsletter 5
From Our IT DepartmentOutlook Tip: Synchronize Microsoft Windows SharePoint Services 3.0 Documents withOutlook 2007Whether you spend most of your time in the field, or occasionally travel for work, the ability to access files stored on yourSharePoint site at times when you are not connected to the Internet would help you use your time more efficiently and increaseyour individual productivity. With Outlook 2007, you can view specific SharePoint lists such as document libraries, discussions,calendars, tasks and contacts that are stored on your Windows SharePoint Services 3.0 sites.You can take documents offline and preview, read or perform a search on them within Outlook 2007. Offline support and seamlesssynchronization allows you to access and manage information from Windows SharePoint Services 3.0 workspaces within Outlookeven without an Internet connection.For example, before leaving the office to travel to an offsite meeting, you can save a copy of a necessary document (such as salespresentation) stored in your team’s workspace, to a special folder in Outlook 2007. While on the road, or even on an airplanewithout Internet access, you can continue working on your presentation, whether previewing it within Outlook or editing withMicrosoft Office PowerPoint. When you are back in the office (or another location that has an Internet connection), you will be ableto synchronize your local changes with the shared copy on your SharePoint site. As soon as your Outlook is connected to theInternet, the synchronization will begin automatically.To be able to perform this action, you first need to ensure that you (or other users) are using Outlook 2007 with a MicrosoftExchange account and have been given permission to access SharePoint documents .Here’s how to do it: Open the document library or list on your SharePoint site Click “Actions” Select “Connect to Outlook” from the actions list. Newsletter 6