Charisma Productions Gazette Volume 3 Issue 10 October Edition


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Charisma Productions Gazette Volume 3 Issue 10 October Edition

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Charisma Productions Gazette Volume 3 Issue 10 October Edition

  1. 1. Charisma Productions GazetteVolume 3, Issue 10 October 2011Meeting Management: Deal Effective Meetings ProduceWith Competing Conversations Results: Tips for Meeting ManagementTips for Working with People at WorkTeamwork Ensure Results by Planning Before the MeetingCharisma Productions Network Charisma Productions NetworkWant to develop effective working relationships with people atwork? Effective interaction by people in business meetingscan contribute to effective work relationships. Effective group People spend so much time in meetings that turningmeetings manage the interaction of difficult people holding meeting time into sustained results is a priority forcompeting conversations. Off-topic conversations between successful organizations. Actions that make meetingstwo or more group members waste time, inhibit group successful require management before, during, andprogress, and limit the contributions of individuals to the team after the meeting. If you neglect any one of thesemeeting as a whole. They are distracting for meeting meeting management opportunities, your meetings willparticipants who want to participate in all team interactions. not bear the fruit you desire from the time you invest inAdditionally, competing conversations in several small meeting. Take these twelve meeting managementgroups, even when on-topic, deprive team members of theinsight or knowledge the members of the team are actions to guide meeting attendees to achievediscussing. Whether you are the meeting leader or a group expected, positive, and constructive outcomes.member, you can use the following ideas to bring the group Before the Meeting to Ensure Effective Meetingsback together when group members are holding more than Actions before the meeting establish the groundworkone discussion at a time. for accomplishing meeting results. You can do all of the needed follow-up, but without an effective meeting plan to start, your results will disappoint you. Plan the Meeting Effective meetings that produce results, begin with meeting planning. First, identify whether other employees are needed to help you plan the meeting. Then, decide what you hope to accomplish by holdingRecommendations for Meeting Management of Competing the meeting. Establish doable goals for your meeting.Conversations The goals you set will establish the framework for an effective meeting plan. As Stephen Covey says in the continued on page 2 Seven Habits of Highly Effective People, "Begin with the end in mind." Your meeting purpose will determine the meeting focus, the meeting agenda, and theINSIDE THIS ISSUE meeting participants. Make Sure You Need a Meeting1 Meeting Management Once you’ve developed your meeting plan, ensure that a meeting is the appropriate vehicle for accomplishing1 Effective Meetings Produce Results the set goals. To schedule and hold a meeting is expensive when you account for the time of the people2 Meeting Management Cont- attending. So, make efforts to determine that a meeting is the best opportunity to solve the problem, improve3 Effective Meetings Cont- the process, or make an ongoing plan. You may find that you can accomplish the meeting goals with4 From Our It Department an email discussion or by distributing and requesting information through the company newsletter.5 From Our Executive Chef Charisma ProduCtions network6 First & 10 Bar ‘N’ Grill 805-241-0566 Newsletter 1
  2. 2. Use non-verbal communication. Look steadily at the participants for a moment. Raise your eyebrows while looking orwave to the participants. Stop the person who has the floor for a minute while the other participants rejoin the group.Ask a question. Call on one of the group members participating in the competing conversation. With a brief summary of thediscussion occurring in the meeting as a whole, ask for his opinion. Ask him to share his ideas with the rest of the people in themeeting. Say, "I believe wed all be interested in your thoughts on this issue, John."Verbally intervene. Directly ask the group members participating in the competing conversation to rejoin the groupdiscussion, without using sarcasm or anger. Say, "Im afraid were missing good ideas when everyone is talking at once. I know Icant keep track of all these thoughts."Establish a group signal. The group signal reminds participants to hold one discussion at a time. One that workseffectively is to make a non-verbal time out sign followed by holding up one index finger to indicate, one meeting.Conclusion.People spend hours of their work week attending meetings. Effective meeting management preserves their time. Managingcompeting conversations in meetings builds positive work relationships. Co-workers feel that their time and contributions arevalued and respected when interpersonal relationships in meetings are well managed. Informative, Inspiring and EmpoweringLet Charisma Productions Network become your one-stop solution for allyour corporate meeting, events and conference needs. 805-241-0566 Newsletter 2
  3. 3. Continued from page 1 Make sure the meeting is needed and not just convenient for you – you’ll get better results from attendees.Ensure Appropriate Participation at the MeetingIf a meeting is the appropriate means to accomplish your goals, check with the participants who must attend for the meeting tosucceed. The needed attendees must be available to attend the meeting. Postpone the meeting rather than holding a meetingwithout critical staff members. If a delegate attends in the place of a crucial decision maker, make sure the designatedstaff member has the authority to make decisions – or postpone the meeting.Distribute and Review Pre-work Prior to the MeetingHow many meetings have you attended that started out with the meeting facilitator passing out a ream of handouts or projecting aMicrosoft PowerPoint slide for discussion? Frustrating? You bet. The meeting becomes a group read-in, hardly productive for goalaccomplishment. You can make meetings most productive and ensure results by providing necessary pre-work in advance of theactual meeting. Providing pre-work, charts, graphs, and reading material 48 hours before a meeting affects meeting success. Themore preparation time you allot, the better prepared people will be for your meeting.Documentation that will help you achieve the meeting goals can include reports; data and charts such as competitive information,sales month-to-date, and production plans; Microsoft PowerPoint slides that illustrate key discussion points; and minutes, notes andfollow-up from earlier or related meetings and projects. Pre-work distributed in a timely manner, with the serious expectation thatattendees will read the pre-work before the meeting, helps ensure meeting success. Newsletter 3
  4. 4. From Our IT Department IT TIPSMove between web linksUse Tab and Shift Tab to move between links on a web page and press Enter to follow the selected link.Change the clockDouble click on the clock on the Taskbar to change the time and date shown.Save web video clipsTo download video clips embedded on a web page, in Firefox right-click the page and select View Page Info then clickthe Media tab. Select the video file and click Save As.Check hard disk spaceDouble click on the My Computer icon on your Desktop and right-click on your hard disk (usually drive C). ClickProperties to see the amount of disk space left on your computer.Create a web shortcutRight-click on a web page in your browser and select Create Shortcut to place a shortcut link on your desktop. Newsletter 4
  5. 5. From Our Executive Chef Grilled Salmon with Creamy Pesto SauceIngredients • 4 (4 ounce) salmon fillets • 2 tablespoons olive oil • 4 ounces PHILADELPHIA Cream Cheese, cubed • 1/4 cup milk • 2 tablespoons pesto • 1 tablespoon finely chopped fresh parsleyDirections • Heat grill to medium heat. • Brush both sides of fish with oil. Grill, skin-sides down, 10 min. or until fish flakes easily with fork. • Meanwhile, cook cream cheese and milk in saucepan on medium heat 2-3 min. or until cream cheese is completely melted and sauce is well blended, stirring constantly. Stir in pesto. • Serve fish topped with sauce and parsley. Newsletter 5
  6. 6. Football Season is here and again we look forward to great food,great friends, and most importantly great football. This season wewill be checking out the great sports bars around the country. Thisedition we have found a great sports bar in Surfside Beach, SouthCarolina. It is the First & 10 Bar ‘N’ Grill. The new owners havepromised to bring everyone the finest in sports entertainment andfood in the surrounding beach area. So if you are looking for greatsports and let’s not forget the great drinks, food and meeting newfriends who also love a good time check it out. First & 10 Bar ‘N’ Grill 1880 Highway 17 Business Surfside Beach, South Carolina 843-839-5006 Newsletter 6
  7. 7. THANK YOU FOR YOUR SUPPORTWe wish to thank our readers and our clients for their support and feedback helping to continually grow the CharismaProductions Network. We look forward to continue providing you with successful stress-free events.We appreciate hearing from all of you and strive to improve our articles and hope to have something for everyone atone point or another. Please send us suggestions for topics you would like to read about or if you have an article thatyou would like to share we’ll be happy to post It.:Please send all comments, suggestions and or articles to: Charisma Productions Network 805-241-0566 Website: Newsletter 7