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    Chapter 5 Chapter 5 Document Transcript

    • Chapter 5 Writing Process Phase 1: Analyze, Anticipate, Adapt1. Which of the following statements about business writing is most accurate?a. Business writing is almost identical to the writing done in high school and college classes.b. When writing business documents, quantity enhances quality.c. Business writers should attempt to impress readers with their powerful vocabulary and extensive knowledge.d. Business writing should be focused on the reader.REF: p. 912. Which of the following is the best advice for a business writer?a. To make writing easier, follow a systematic plan when preparing and writing a business message.b. Plan to describe your feelings and display your knowledge when preparing and writing a business message.c. Make your letters, memos, and reports fairly lengthy so they will attract the desired attention.d. Draw on your prior writing experience and imagination to come up with creative ideas for your business messages.REF: p. 913. Business writing should do all but which of the following?a. Solve problems and convey information.b. Concentrate on looking at a problem from the writer’s perspective.c. Present ideas clearly and concisely.d. Provide accurate information to be used in making decisions.REF: p. 914. Stacy is beginning to work on an important letter to bank customers announcing changesin fees and services. She should expect to spend the most time ona. analyzing the purpose of the message and visualizing the customers.b. researching the information to include in the letter.c. composing the first draft of the letter at her computer.d. revising, improving, and proofreading the first draft.REF: p. 925. Max is responding to a customer’s question that was sent to him via e-mail. What is thevery first thing Max should do?a. Hit the “Reply” button.b. Determine the purpose of the message he will send as a response.c. Start composing his reply.d. conduct any necessary research.REF: p. 92
    • 6. Which of the following takes place during the first phase of the 3-x-3 writing process?a. Revise to make sure writing is clear and concise.b. Write the rough draft.c. Gather any needed information through formal or informal research techniques.d. Anticipate how readers will respond to the message.REF: p. 927. Which of the following statements about the 3-x-3 writing process is most accurate?a. Experienced writers usually spend the most time on the first phase of the writing process.b. The steps of the writing process must always be followed in order.c. The 3-x-3 writing process is useful for longer, more complex documents.d. The writer decides whether a document achieves its purpose in the third phase of the writing process.REF: p. 928. Select the most accurate statement about team writing.a. Collaborative writing is especially important for memos, letters, and information briefs.b. Because collaboration usually takes longer, collaborative writing is not useful for documents with short deadlines.c. Members of effective teams are usually eager to implement their recommendations.d. Team-written documents and presentations are not standard in most organizations because collaboration has many disadvantages.REF: p. 939. Probably the most useful word processing editing tool for collaborative writing is__________. This tool makes it possible to point out problematic passages or errors, ask oranswer questions, and share ideas without changing or adding text. .a. Track Changesb. Print Documentc. Insert Commentsd. Find and ReplaceREF: p. 9410. Team members are most likely to work closely on the ___________ phase of the writingprocess.a. post writingb. writingc. revisingd. prewritingREF: p. 9311. Which of the following is an example of a message with a secondary purpose?a. A letter contains important details about a new computer program.b. A proposal bullets important reasons explaining why the company should begin the
    • project.c. A sales letter includes a sample of the product to show the customer its quality.d. A company’s stationery is printed on quality paper and includes a carefully designed logo representing the company.REF: p. 9412. The primary purpose of messages that answer questions, announce meetings, or transmitfindings is toa. persuade.b. inform.c. sell.d. promote goodwill.REF: p. 9413. The primary purpose of a memo encouraging employees to donate money to the UnitedWay campaign would be toa. inform.b. sell.c. promote goodwill.d. persuade.REF: p. 9414. The primary purpose of a proposal requesting funding from the National ScienceFoundation for a research project would be toa. inform.b. sell.c. promote goodwill.d. persuade.REF: p. 9415. The primary purpose of a memo that updates employees on changes in their healthinsurance would be toa. inform.b. sell.c. promote goodwill.d. persuade.REF: p. 9416. A company’s annual report describes the company’s efforts to improve the environment.The primary purpose of this report is to __________; the secondary purpose is to __________.a. inform; promote goodwillb. persuade; informc. inform; persuaded. promote goodwill; persuadeREF: p. 94
    • 17. Determining whether a message will be transmitted by e-mail or delivered in person ispart ofa. selecting the appropriate audience for the message.b. using the correct tone for the message.c. adapting a message to the audience.d. selecting an appropriate form or channel for the message.REF: p. 9418. Which of the following is the best choice of wording?a. Yuki Hiromo, who is Japanese, applied for the job.b. Old people receive a discount on Saturdays.c. Joe, who is afflicted with cerebral palsy, requires special accommodations.d. Customers over 65 may enjoy special rates on Alaskan tours.REF: p. 9919. Writing Process Phase 1: Anticipate helps the writera. determine whether a secondary audience exists.b. identify appropriate language to be used.c. select the most desirable channel.d. All of the above.REF: p. 9520. So that you may begin enjoying your subscription to Everyday Living, return theenclosed card as soon as possible is an example ofa. identifying the purpose of your message.b. emphasizing receiver benefits.c. selecting the form.d. analyzing the task.REF: p. 9721. Which of the following is the best business sentence?a. I will ship your order by May 20.b. We are pleased to credit your account for $50.c. Your benefits begin as soon as you use your new Wilshire Clothing credit card.d. We are sure you will enjoy the new vacation package we have put together for you.REF: p. 9722. Which of the following is the least effective way to adapt a message to an audience?a. Choose the right words and tone.b. Stress reader benefits.c. Use many first-person pronouns.d. Use sensitive, courteous language.REF: p. 9723. Which of the following is the most appropriate term to use in a message?a. mailman
    • b. waitressc. businessmand. flight attendantREF: p. 10124. Which of the following is the most appropriate term to use in a message?a. executives and their wivesb. chairmanc. salesmand. letter carrierREF: p. 9925. Which of the following is the best choice of wording?a. Sara is crippled with polio.b. The lawyer represented the man in court.c. Every employee will have an opportunity to change his benefits plan.d. The discount applies only to old people.REF: p. 99Answers1-d2-a3-b4-d5-b6-d7-d8-c9-c10-d11-c12-b13-d14-d15-a
    • 16-a17-d18-d19-d20-b21-c22-c23-d24-d25-a