Draft Workshop Concept Vs01

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  • 1. Program Finance Workshop RVP SOOA (DRAFT as of 21.01.2010) Date: 21. – 27.02.2010 Venue: Mantra Resort, Hua Hin Participants: Eun-hee Kim Accounting Korea Minnie Salao Accounting Philippines Mayec Vergara Accounting Philippines Meita Olivia Accounting Indonesia Haryanti Pusparini Accounting Indonesia Stefanie Stuhr Finance HQs Potsdam Kobthip Karunyavanij Accounting Malaysia, Cambodia, Burma Surasak Jamsuk Accounting Thailand, China Tossapol Kranjangta Accounting Regional Project Issaree Phoopantragool Accounting EU Burma Rainer Adam Regional Director RVP SOOA Bjoern Wyrembek Finance Coordinator RVP SOOA Andrea Lauerbach Auditor RVP SOOA (only 25. - 26.02.2010) Chalitsuda Khamsaensuk Auditor RVP SOOA (only 25. - 26.02.2010) Nuchanat Wongsakulchai, Auditor RVP SOOA (only 25. - 26.02.2010) Authana Pintusopon Administration Regional Project 21.2.2010 Arrival of all non-Bangkok based participants Accommodation will be provided in: Rembrandt Hotel and Towers 19 Sukhumvit Soi 18 Sukhumvit Road Klong Toei Bangkok 10110 THAILAND Phone: +66 (0) 2261 7100 Fax: +66 (0) 2261 7016 http://www.rembrandtbkk.com/ 22.2.2010 08.30h
  • 2. Pick-up of all non-Bangkok based participants from Rembrandt Hotel 09.00h Meeting of all participants at BBC Tower (FNF office), 29 Sukhumvit 63 and departure to Hua Hin Mantra Resort 11.30h Arrival and check in Hua Hin Mantra Resort 83/181 Soi Nongkae Village Hua Hin, Prachuab-Khiri-Khan 77110 Thailand. Phone: +66 (0) 32 536 777 Fax : +66 (0) 32 536 778 http://www.huahinmantra.com/ 13.00h Lunch 14.00h Start of the workshop - Brief introduction of all participants - Organizational announcements for the workshop - Introduction of the workshop programme 15.30h Coffee break 16.00h Introduction of the Checklist for EU financed projects - Purpose of the checklist - Contents of the checklist - Discussion 18.00h End of workshop programme –Day 1- 19.00h Welcome Dinner (venue to be announced)
  • 3. 23.2.2010 09.00h Budget planning - Necessity of budget planning - Administrative changes in HQs, requirements from BMZ - Suggestions for improvements of budget planning - Existing planning tools in our region 10.30h Coffee break 11.00h Continuation Budget planning - Existing planning tools in our region for project expenses / ->examples - Existing planning tools in our region for partner expenses / ->examples 12.30h Lunch 13.30h Continuation Budget planning - Internal project planning tools vs. mandatory planning tools (Navision) - Does the structure of internal planning and planning in Navision match? Where are the differences, why are there differences? 15.30h Coffee break 16.00h Continuation Budget planning - Combining the necessary project planning with the mandatory planning in Navision 18.00h End of workshop programme –Day 2- 24.2.2010 09.00h
  • 4. Conclusions for the budget planning sessions of the previous day 10.30h Coffee Break 11.00h Liquidity planning - Usage of the budget planning to request funds for the monthly periods 12.30h Lunch 13.30h Continuation Liquidity planning - Planned budget figures vs. real expenses and adjustment of future liquidity planning 15.30h Coffee Break 16.00h - Administrative handling of funds requests, funds transfers, advance payments - Situations of unexpected delay, partial or complete canellation of planned expenses 18.00h End of workshop programme –Day 3- 25.2.2010 09.00h - Final year of the funding period -> financial planning -> activity implementation -> financial compliance with BMZ proposal 10.30h Coffee break
  • 5. 11.00h Auditing, Correction of expense/revenue booking - handling of Audit reports during the final year of the funding period - additional checks for “technical correctness” (VN/GL etc.) of bookings 12.30h Lunch 13.30h General accounting and administration questions - Open discussion about general accounting and administration questions 15.30h Coffee break 16.00h General accounting and administration questions - Open discussion about general accounting and administration questions 18.00h End of workshop programme –Day 3- 19.30h Farewell dinner (venue to be announced) 26.02.2010 09.00h General accounting and administration questions - Open discussion about general accounting and administration questions 10.30h Coffee break 11.00h
  • 6. Final workshop session, summary, results, necessary follow-ups, appointment of deadlines 12.30h Check-out 13.00h Lunch 14.00h Departure to Bangkok 17.00h Arrival in Bangkok (one minibus to Rembrandt Hotel, one minibus to BBC Tower) Check-in Rembrandt Hotel for all non-Bangkok based participants 27.02.2010 Departure of all non-Bangkok based participants