Gipaa presentation-tues

Welcome!
1
Introduction
Presenters
Paul Chambers & Daren Hevers
Information Management & Technology
Gosford City Council
Access to Information – Implementation Approach - 19th Oct 2010

Access to Information
2
Government Information (Public Access) Act 2009(“GIPA”)
Implementation Approach

Today – What We’ll Cover
3
By the end of this presentation we will:
Obtain a general understanding of GIPA
See the Issues Encountered and our Approach
Demonstrate the Gosford City Council GIPA site.
… get a sneak peek at the new release!

Overview
4
Background information
Commenced 1st July 2010
Replaced the Freedom of Information Act 1989 and Section 12 of the Local Government Act
The object of the Act is to open government information to the public

Terminology
5
Background information (continued)
Mandatory Disclosure
Certain information must be published on website and available free of charge, such as contract registers, policies, management plans.
Proactive Release
Take the initiative to release as much information as possible.
Informal Release
To release information without the need for a formal application, unless there are good reasons to require one.
Formal Release
In limited circumstances, access to information will require formal access applications, however this is to be a last resort.

6
The Challenge
What did Council need to overcome in order to succeed?
Privacy
Documentation
Personal Information
Control
Source: Internal
Duplication
Systems
Access: External
Versions
Internal
GIPAA
Compliance
July 1st , 2010
Content Removal
File Formats
Time to Implement
Publication Timeliness
Procedure
Browser Versions
Ease of Use
Access

7
Process – Document Control
Leverage existing successful Electronic Document model

8
Process – Extract / Publish
Timely, efficiently and correctly

9
Process – Search Page
Customer focused ease of use

10
Implementation
What has Council done to address the issues?
Privacy
Documentation
ECM Centralised Storage
Facilitation of Existing Web Content
Secure Publishing Rights
Right to Information Officers
Aggregate Reports Only
Audit Trails In Place
RedAction Methods
GIPAA
Compliant
Supported PDF Rendering
Automated Publication Method
Meet the Requirements of Disability Action Plan
Aligned to Community Consultation
Meta Data Searching
Method to ‘Unpublish’
Internal Engagement
One Stop Shop Extraction
Access
Procedure

11
The Web Site
Demonstration

12
The First 3 Months*
A brief post implementation review
Number of Documents: 3500
Unique Visitors: 427
Avg Time on Site: 1:43
80%
15%
3%
2%
Distinct Queries: 5,583
Browsers:
95%
3%
1%
1%
Operating Systems:
* Figures as of Friday, 15th Oct

13
Continuous Improvement
Conformance is an ongoing commitment, how can we improve?
Procedural Adherence
Business take-up / Implementation on a wider scale
Staff mindset to proactively identify suitable content
Usability
Consolidation of existing screen design
Additional views such as Most Recently Published
Use of Maps
Enhanced Help content
DA Tracking
Mobile Devices
Search Provider Review

14
The Web Site V2 – Sneak Peek
Home Page

Questions?
15
References
Gosford Council’s GIPA Sitehttp://search.gosford.nsw.gov.au/
LuceneSearch Enginehttp://lucene.apache.org/
JQueryhttp://jquery.com/
Image Manipulation / script-fuhttp://www.gimp.org/

Gipaa presentation-tues

by chamberspaul on Oct 28, 2010

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