CG contact point meeting in Bonn - Introduction

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Introduction by Bruce Campbell, CCAFS Director, at CG Contact Point Meeting in Bonn, 9 June 2011.

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  • This will be in my presentation to Contact Points, at the start, but Henry may want you to do this at ICRAF meeting
  • We are 5 persons in Coordinating Unit with a $60 million dollar budget
  • This will be in my presentation to Contact Points, at the start, but Henry may want you to do this at ICRAF meetingYou just need to look at a single row – shows your allocation to themes, Total budget, and then the source of the funds, either CGIAR Fund and Bilateral.
  • CG contact point meeting in Bonn - Introduction

    1. 1.
    2. 2. Objectives<br />Fri/Sat: To deepen engagement with the global environmental research community<br />Today:<br />To get initial thoughts on the future directions of CCAFS (and to start the process of building a coherent vision of the CCAFS strategy) (am)<br />To get your inputs into the proposed regional selection process (am)<br />To get feedback on our proposals for reporting, contracting, internal learning and budget allocation (pm)<br />To get feedback on how to get a coherent 3-year rolling workplan and budget (pm)<br />To discuss on how to ensure good internal communications (pm)<br />
    3. 3. Updates on Contracting and Funding <br />Start: Jan 2011<br />PIA – about to be signed between CB and CIAT – next 10 days?<br />PPA – can be finalized between CIAT and PPs once PIA completed – next 10-20 days<br />Money flows…… <br />Centers have “Activity Plans” & Budgets – they will be the basis of contracts, and we will be…….<br />
    4. 4. Roles and responsibilities CC CPs<br />Crucial to success !!!!!<br />“Go to” point for CCAFS to understand what is happening in Centers<br />Crucial to ensure internal communications<br />Coordinate inputs from Centers into planning (workplans and budgets)<br />Coordinate inputs from Centers into reporting<br />Help connect CCAFS to other CRPs<br />Next steps: Revisit TOR and discuss with DGs<br />
    5. 5. Is this the new CGIAR?<br />
    6. 6.
    7. 7. Reporting, contracting, internal learning, budget allocation<br />Aim: to get feedback from you on our proposals<br />Whatever is finally decided – open to future changes and CB decisions<br />
    8. 8. Outline<br />General principles <br />Reporting<br />Contracting<br />Internal learning<br />Budget allocation<br />
    9. 9. Behaviours that we would love to see:<br />Flawless delivery on activities and milestones from centres and overachievement in terms of delivering more than promised<br />Alignment of activities within 12 months to the CCAFS overarching strategic framework (CRP7 proposal document)<br />Development of inter-centre activities that result in multi-disciplinary and large research outputs and associated outcomes and impacts<br />Co-branding of research outputs through communications channels and through formal scientific output<br />Demonstrated affiliation in scientists with CCAFS and not only their centers, enthusiastic participation<br />Leveraging of CCAFS funds with other bilateral and co-branded projects that fit within the CCAFS strategic framework<br />Execution of research in CCAFS target regions and target sites with CCAFS priority partners (ESSP, strategic partnerships etc.)<br />General Principles<br />
    10. 10. General Principles<br />Behaviours that we would love not to see!!<br />Failure to deliver promised activities<br />Duplication of research activities across centers or programs<br />Silos of research with little external participation<br />Sense of competition between centers<br />Poor quality research products<br />
    11. 11. General Principles<br />Recognize three types of budgets: General, TL, RPL<br />“Total General Budget”<br />“CGIAR Fund”<br />“Bilateral”<br />Recognise three levels of budgets (based on total general budget): <br />small: < US$1.5 million/annum ; <br />medium: US$1.5 million/annum – US$3 million/annum ; <br />large: > US$3 million/annum .<br />Small: AfricaRice, IITA, CIFOR, IRRI<br />Medium: CIAT, CIP, ICARDA, ICRISAT, IFPRI, WorldFish<br />Large: Bioversity, CIMMYT, ICRAF, ILRI, IWMI<br />
    12. 12. General budget e.g. 2011<br />
    13. 13. One Common System (“OCS”)<br />Objective, <br />Outputs, <br />Output Targets/Milestones (500k-2 million in MTPs)<br />Activities (on average: 250k – our definition)<br />
    14. 14. Themes<br />Objectives<br />Outputs<br />= Output Targets/Milestones (US$0.5-2m per annum), about 60 for CCAFS per annum; perhaps 30 if we only go for large ones<br />In Theme 1 (US$18.7 million) – 18 milestones (we have 12 – OK!)<br />
    15. 15. 2. Reporting- Annual report (31 Jan)<br /><ul><li>2-4 sentences required per activity (Program Participants could have between 3-15 activities).
    16. 16. Publications – all CCAFS-related publications </li></li></ul><li>Extra requests: attempt to keep to a minimum<br />Leveraged funds: All activities under CCAFS documented for display/advertisement on CCAFS website(form provided – CB designed).<br />Contribute to databases (where needed): possible examples: partners, capacity strengthening, gender<br />Additional reporting<br />
    17. 17. Contracting<br />
    18. 18. Annex 1: Workplans (2011)<br />Centre General Funds<br />Theme Leader Funds<br />Regional Program Leader Funds<br />Annex 2. Annual Budget<br />General<br />Theme Leader<br />Regional Program Leader <br />Annex 3. Technical Reporting <br />Annex 4. Financial Reporting <br />Annex 5. Procedures for annual work plan and budget development, annual reporting, internal learning and budget allocation  <br />Annex 6. Special provisions for communications, data sharing and prior informed consent<br /> Annex 7. Terms of Reference Theme Leaders and Regional Program Leaders<br />
    19. 19. Annex 1<br />
    20. 20. Table C. Activity tables by Themes/Objectives (3-15 activities per centre)<br />
    21. 21. Internal learning<br /><ul><li>Annual reports subject to 360o assessment in the first quarter of each year
    22. 22. Each CC CP expected to read reports of 2 centers each year (5 pages max) (also one external consultant, and one TL/RPL)
    23. 23. Coordinating unit compiling feedback on strengths and weaknesses - linked into the internal learning cycles for CCAFS.
    24. 24. Why?
    25. 25. Transparent
    26. 26. Promotes cross-centre understanding</li></li></ul><li>Assessment on:<br />achieving outcomes<br />satisfactory implementation of activities and completion of deliverables<br />satisfactory expenditure and financial reporting<br />research productivity<br />Cross-centre collaboration, teamwork and data sharing<br />adherence to general CGIAR/CCAFS principles, e.g. related to gender mainstreaming, capacity development, partnership development, communications, and leveraging resources. <br />
    27. 27. <ul><li>Program Participant Agreements will run for five years.
    28. 28. Subject to CCAFS receiving the same level of funding as in the previous year and satisfactory performance, Program Participants will get at least 70% of what they got in a previous year.
    29. 29. The remaining percentage will be allocated amongst Participating Centers subject to (a) past performance of Participating Centres; and (b) the strategic directions taken by the Program Management Committee (in consultation with Program Participants) and the Independent Science Panel. </li></ul>Budget allocation<br />
    30. 30.
    31. 31. Towards a coherent 2012-2014 workplan<br />Rolling three-year plans (like MTPs)<br />CCAFS has 4 Themes, <br />each of which has 3 Objectives, <br />and each of those has 2-4 Outputs<br />And each of those has milestones <br />we don’t want to change the text for these, at this stage.<br />From each Centre we need “activities” proposed under milestones<br />Activities should be worth ~US$250k<br />Allocate for 2012, 2013 and 2014<br />
    32. 32. Themes<br />Objectives<br />Outputs<br />We will not organise this way<br />= Theme Leader<br />= Regional Program Leader<br /> = CIP<br />= Output Targets/Milestones (US$0.5-2m per annum), about 60 for CCAFS per annum; perhaps 30 if we only go for large ones<br />In Theme 1 (US$18.7 million) – 18 milestones (we have 12 – OK!)<br />
    33. 33. THEME 3<br />THEME 3 HAS THREE OBJECTIVES, EACH WITH AN OUTCOME<br />EACH OBJECTIVE HAS SEVERAL OUTPUTS<br />
    34. 34. Timeline 2011<br />Centers to make suggestions by 25 Aug.<br />Theme leaders make suggestions for cross-centre activities by 30th Aug<br />Centers provide comments by 5th Sept (future years we will schedule contact point meeting at this time)<br />Theme leaders synthesize by 11th Sept<br />Comments by 18th Sep.<br />Finalized by TLs by 1st Oct. <br />Once 2012 is in place it is “fixed” for 2012 contract<br />
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