Preparing a Tenure and or Promotion Portfolio


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This workshop is designed for tenure-track or tenured faculty preparing third-year review or tenure and/or promotion portfolios for review. Guidelines and suggestions for portfolio preparation will be presented and resources to assist faculty will be shared.

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Preparing a Tenure and or Promotion Portfolio

  1. 1. Putting Your Best Foot Forward: Preparing a Tenure/Promotion Portfolio Meghan Burke, CETL & Val Whittlesey, AVPAA Kennesaw State University   (with thanks to Bill Hill, Kennesaw State University and Bill Buskist, Auburn University) April, 2010
  2. 2. Workshop Goals <ul><li>Provide information on locating promotion and other performance review forms & requirements </li></ul><ul><li>Outline the performance review process </li></ul><ul><li>Describe the contents of the portfolio binders </li></ul><ul><li>Describe the elements of a narrative (including the philosophy of teaching) </li></ul><ul><li>Comments & Questions </li></ul>
  3. 3. Where can I find promotion & other performance review info? <ul><li> </li></ul><ul><li>Click on “Review and Evaluation of Faculty Performance” to see the KSU university tenure and promotion guidelines </li></ul><ul><li>Portfolio forms, sample narratives, worksheets for committee members, performance review schedules, etc. can also be found on this webpage. </li></ul><ul><li>Also, be sure to check your college and department tenure and promotion guidelines </li></ul>
  4. 4. Performance Review Process <ul><li>Tenure-Track Faculty have required reviews beyond the department chair for: </li></ul><ul><li>3 rd year review (of progress towards tenure) </li></ul><ul><li>6 th year tenure </li></ul><ul><li>5 th year PT reviews thereafter </li></ul><ul><li>All promotions optional (beyond instructor) </li></ul>
  5. 5. Promotion Reviews <ul><li>Instructor to Assistant Professor: </li></ul><ul><ul><li>Automatic if Doctorate earned </li></ul></ul><ul><ul><li>Required in 6 th year otherwise </li></ul></ul><ul><li>Assistant to Associate: </li></ul><ul><ul><li>Minimum 4 years in rank at KSU + tenure </li></ul></ul><ul><li>Associate to Full Professor: </li></ul><ul><ul><li>Minimum 5 years in rank at KSU + tenure </li></ul></ul>
  6. 6. Performance Process- Levels of Review <ul><li>Promotion/Tenure Review </li></ul><ul><li>Department tenure & promotion committee </li></ul><ul><li>Department Chair </li></ul><ul><li>College Dean </li></ul><ul><li>College tenure & promotion committee-appeals (requests & negative decisions) </li></ul><ul><li>Provost </li></ul><ul><li>President </li></ul><ul><li>3 rd Year Reviews </li></ul><ul><li>Department tenure & promotion committee </li></ul><ul><li>Department Chair </li></ul><ul><li>College Dean </li></ul><ul><li>PT Reviews (only Binder 1) </li></ul><ul><li>College tenure & promotion committee </li></ul><ul><li>College Dean </li></ul>
  7. 7. What goes into Portfolio Binder 1? <ul><li>Size doesn’t matter anymore </li></ul><ul><li>Name & type of review on spine and cover </li></ul><ul><li>Cover page (standard form available on Academic Affairs web page) </li></ul><ul><li>Summary sheet (standard form available on Academic Affairs web page) </li></ul><ul><li>Narrative… </li></ul>
  8. 8. What goes into Portfolio Binder 1? <ul><li>Narrative (no more than twelve pages, double-spaced, 12-point type, with one-inch margins) </li></ul><ul><ul><li>The narrative describes the quality and significance of the faculty member’s contributions during the period under review in the following areas as appropriate: </li></ul></ul><ul><ul><ul><li>Teaching, Supervising, and Mentoring of Students </li></ul></ul></ul><ul><ul><ul><li>Research and Creative Activity </li></ul></ul></ul><ul><ul><ul><li>Professional Service </li></ul></ul></ul><ul><ul><ul><li>Leadership and Administration </li></ul></ul></ul><ul><ul><li>Sample narratives are available on the Academic Affairs web page. </li></ul></ul>
  9. 9. What is the Narrative? <ul><li>A narrative is a way of walking the reviewer of your portfolio through your accomplishments. </li></ul><ul><li>It should include a philosophy of teaching, and describe how you conduct your teaching consistent with this philosophy. </li></ul><ul><li>It also should guide the reader through your accomplishments, which will be listed in your cv and/or illustrated in Binder 2. </li></ul>
  10. 10. What goes into Portfolio Binder 1? <ul><li>Vita </li></ul><ul><ul><li>An example of a vitae template is available on the Academic Affairs webpage. </li></ul></ul><ul><li>Annual Review Materials (including ARDs and FPAs) </li></ul><ul><ul><li>All annual review materials since start date at KSU or since last portfolio submission </li></ul></ul><ul><li>Departmental and college guidelines (get from department chair or T&P committee) </li></ul><ul><li>Pre-tenure review letters, if applicable (from prior third-year review), and response letters, if applicable </li></ul>
  11. 11. Reasons for Using T&P Vitae Template <ul><li>Allows review committees and others to quickly find information to complete their review. </li></ul><ul><li>Limits the number of questions that arise about one’s qualifications. </li></ul><ul><li>Briefly highlights significance of accomplishments. </li></ul><ul><li>Provides clear guide in developing one’s T&P vita. </li></ul>
  12. 12. Characteristics of Vitae T&P Template <ul><li>T&P vita is a special version of regular vita. </li></ul><ul><li>Supplemental data provided for scholarship and professional service sections is used to assess quality and significance. </li></ul><ul><li>Supplemental scholarship data may include whether publication or performance was refereed or juried. </li></ul><ul><li>Supplemental service data may include a brief description of faculty’s contribution for service role. </li></ul>
  13. 13. Contents of Binder 2 <ul><li>Size still doesn’t matter anymore! </li></ul><ul><li>Sections should be indexed </li></ul><ul><ul><li>Teaching, Supervision, & Mentoring </li></ul></ul><ul><ul><ul><li>Teaching evaluations </li></ul></ul></ul><ul><ul><li>Research & Creative Activity </li></ul></ul><ul><ul><li>Professional Service </li></ul></ul><ul><ul><li>Administration & Leadership </li></ul></ul><ul><li>Paginated & Table of Contents </li></ul><ul><li>Examples of best work & important accomplishments </li></ul><ul><li>Evaluations of accomplishments </li></ul><ul><li>Directly linked to the narrative </li></ul>
  14. 14. Documenting Teaching Effectiveness <ul><li>Course syllabi </li></ul><ul><li>Course materials </li></ul><ul><li>Evidence of student learning </li></ul><ul><li>Student evaluations </li></ul><ul><li>Student survey results </li></ul><ul><li>Evidence of advising activities </li></ul><ul><li>Evidence of faculty development in this area </li></ul><ul><li>Others? </li></ul>
  15. 15. Documenting Research & Creative Activity <ul><li>Excerpts from conference programs & proceedings </li></ul><ul><li>Conference presentation evaluations </li></ul><ul><li>Copies of articles from professional journals </li></ul><ul><li>Books </li></ul><ul><li>Evidence of grant solicitation </li></ul><ul><li>Book, chapter, and article reviews </li></ul><ul><li>Copies of exhibit and performance programs </li></ul><ul><li>Photographs of commissioned or exhibited art works </li></ul><ul><li>Others? </li></ul>
  16. 16. Documenting Professional Service <ul><li>Committee assignments </li></ul><ul><li>Copies of meeting minutes </li></ul><ul><li>Copies of products developed </li></ul><ul><li>Recognition by others of contributions </li></ul><ul><li>Evidence of statewide, regional, national, or international service </li></ul><ul><li>Others? </li></ul>
  17. 17. Documenting Leadership & Administration <ul><li>Documentation of leadership assignments </li></ul><ul><li>Evidence of advancing campus priorities or culture </li></ul><ul><li>Evidence of program evaluation </li></ul><ul><li>Supervisor, peer, and employee evaluations </li></ul><ul><li>Copies of products developed </li></ul><ul><li>Invitations from other universities to discuss effective administrative methods </li></ul><ul><li>Evidence of impact on areas of responsibility </li></ul><ul><ul><li>Program growth </li></ul></ul><ul><ul><li>Faculty & staff growth </li></ul></ul><ul><ul><li>Budgetary growth </li></ul></ul><ul><ul><li>Reports </li></ul></ul><ul><ul><li>Quality must be considered here as well </li></ul></ul><ul><li>Others? </li></ul>
  18. 18. Other Examples <ul><li>What about the undocumentable? </li></ul><ul><ul><li>One-page summary of activity not readily supported by documentation </li></ul></ul><ul><li>Honors & awards </li></ul><ul><li>Reviewer feedback from manuscript or grant submissions </li></ul><ul><li>Published critiques of your work </li></ul><ul><li>Letters of appreciation from colleagues (must avoid “support” language) </li></ul><ul><li>Student confidentiality must be maintained (samples of work) </li></ul>
  19. 19. Did I mention…? Don’t procrastinate in preparing your portfolio
  20. 20. <ul><li>Comments </li></ul><ul><li>& </li></ul><ul><li>Questions </li></ul>