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The Art of Meeting
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The Art of Meeting

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In the age of digital meeting are still preserving their value and importance. No matter which way you use to communicate the effectiveness of meeting still depends on basic rules. Surprisingly most …

In the age of digital meeting are still preserving their value and importance. No matter which way you use to communicate the effectiveness of meeting still depends on basic rules. Surprisingly most of the managers confess that nearly 70% of their meetings are ineffective. Knowing that nevertheless we still attend the same meetings and nothing changes. It is time to focus on the most important parts of our business life and reinvent our way of communicating our business goals, purposes and sop's.

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  • 1. The artof meetingCemTozar
  • 2. 83 million people
  • 3. 11 million meetingsevery day
  • 4. can you succeed ?
  • 5. %72ofanswersNO
  • 6. what should meetings be like?
  • 7. simple rule :meeting must meet your purpose
  • 8. outputpurpose meeting
  • 9. purpose outputoutput must serve purpose
  • 10. purposeoutputoutput must serve purpose
  • 11. 2 questionsanswer
  • 12. Do I need this meeting ? Who should attend ?
  • 13. never forget the purpose
  • 14. Why do meetings fail?
  • 15. % 83Drifting off the subject
  • 16. % 77Poor preparation
  • 17. % 74Ineffectiveness
  • 18. % 68Lack of listening
  • 19. % 62Verbosity of participants
  • 20. % 60Length
  • 21. % 51Lack of participation
  • 22. How do meetings succeed ?
  • 23. % 88participation
  • 24. % 66purpose
  • 25. % 62consistency
  • 26. Follow Up% 59
  • 27. % 47Records
  • 28. % 46Essential participants
  • 29. % 36agenda
  • 30. are you ready ?
  • 31. Purpose Participants Meeting RoomTime Plan Agenda Information
  • 32. participants must know,·•the drill ·•the purpose·•their roles·•your expectations Participants
  • 33. agenda must include,·•purpose·•targets·•subject·•participants and their roles·•location·•date and time·•length·•topics (ordered by importance)·•required preparationsAgenda
  • 34. meeting
  • 35. ·•specify the agenda and manage it·•indicate the roles & responsibilities·•inform how you will decide·•support participation·•observe·•fit the time·•keep the team focused·•summarize the key points and decisions·•inform new responsibilities and next agenda
  • 36. PROBLEM ?
  • 37. possible difficulties·•being late·•whispering·•desire for dominating·•sticking on small issues·•low energy·•distractive behaviors
  • 38. what to do with tough guys :·•listen but do not debate·•talk one to one who insist on interrupting·•try to shift negative behaviors to contributions·•encourage the group to take the responsibility of managing these guys·•do not personalize·•try different strategies
  • 39. being latethank again who comes early
  • 40. debaterControl the tension, role model the group.Try to gain helpful points from the debate and show it.Speak one to one
  • 41. Avoid ironising. Restate the latest useful comment.Remind the group the purpose.Give the information needed again.irrelevant dialogues
  • 42. losing focusCreate lots for different ideas. Restate the purpose of meeting.
  • 43. to catch upNotice what can or can not be changed.Restate the best idea created.
  • 44. non speakersFocus on their motivators. Ask their opinions.Integrate them to the meeting.
  • 45. orchestrateyourbodylanguage
  • 46. Have at least one point to inspire them.
  • 47. for MORE creativitychange
  • 48.   your
  • 49.   PRESENTATION
  • 50.   STYLECHANGE
  • 51.   YOUR
  • 52.   STANDARD
  • 53.   MEETING
  • 54.   LOCATIONLET
  • 55.   OTHERS
  • 56.   TO
  • 57.   CONTROL
  • 58.   THE
  • 59.   MEETINGPURSUIT
  • 60.   DIFFERENT
  • 61.   APPROACHESAPPRECIATE
  • 62.   CREATIVE
  • 63.   IDEASMAKE
  • 64.   MEETINGS
  • 65.   FUNNIERMAKE
  • 66.   DIFFERENT
  • 67.   START
  • 68.   UPS
  • 69. tesekkurler
  • 70. cmtzr
  • 71. • 1- From “Achieving Effective Meetings – Not Easy But Possible” by Bradford D. Smart in a survey of 635 executives.• 2- GM Consultants, Pittsburgh, 1993• 3- Creativity image : http://nd-designs.deviantart.com/art/creativity-158880688• 4-Cyclists crash during the Womens Elite Road Race at the UCI Road World Championships in Valkenburg. © POOL New / Reuters/REUTERS• 5- Abells insights into Sondheims music, his memories of working with ... cry-me-a-torch-song.com