Evac timeline

COORDINATED PLANNING
Georgia Emergency Management Agency
Georgia Emergency Operations Plan (GEOP)
Georgia Hurricane Plan
State Operations Center (SOC)
Chatham County Emergency Management Agency
Chatham Emergency Operations Plan (EOP)
Chatham Hurricane Plan
Local Emergency Operations Center (EOC)
Local Emergency Responders
Standard Operating Procedures
EOC Staffing and Support

TIMING OF DECISIONS
Initiation of Local Actions Based on Arrival of Tropical Storm Force Winds NOT the Storm’s Center of Circulation
Current Position, Size of Storm and Forward Moving Speed are the Foundation Figures Required to Begin Time Calculations
Reverse Planning Based on These Numbers with Consideration Given to a Variety of Different Variables and “What-If” Scenarios

POINTS OF MEASURE TROPICAL STORM Watch – Winds Anticipated in 48 hours Warning – Winds Anticipated in 36 Hours HURRICANE Watch – Winds Anticipated in 48 hours Warning – Winds Anticipated in 36 Hours

VARIABLES
Weather and Storm Dynamics
Current and Forecast
Strength and Size
Forward Speed and Water Temperature
Position of Forecast Track
Tourist Occupancy and Community Response
Transportation Network
Construction and Repairs
Florida Evacuees
I-16 Contra Flow

PROBABILITIES
The chance of the center of the storm passing within 65 nautical miles of selected locations.
Used to assess the threat of a hurricane or tropical storm hitting the community.
Forecast Period Maximum Probability 72 hours 10%-15% 48 hours 20%-25% 36 hours 25%-35% 24 hours 40%-50% 12 hours 75%-85%

MARGIN OF ERROR - POSITION
Calculation uses a 5-year average.
Averages graphically displayed as “error cone.”
Forecast Period Nautical Mile Allowance 120 hours 285 Radius (570 Diameter) 96 hours 220 Radius (440 Diameter) 72 hours 161 Radius (322 Diameter) 48 hours 108 Radius (216 Diameter) 36 hours 85 Radius (170 Diameter) 24 hours 62 Radius (124 Diameter) 12 hours 36 Radius (72 Diameter)

OPERATING CONDITIONS
Operating Conditions (OPCON) establish a time-delineated action-oriented preparedness & response framework.
OPCONs are intended to present a brief summary of major objectives & actions required to prepare & respond.
OPCON structure uses timelines that are referenced to the arrival of tropical storm force winds (34 knots / 39 mph) & not the arrival of the hurricane’s center.

OPERATING CONDITIONS
OPCON 5 – Normal day-to-day operating level.
OPCON 4 – TS Winds possible in 120 Hours.
Time-Delineated, Action-Oriented Preparedness & Response Framework.

Monitor Weather & Tropical Outlook
Inspect Primary & Alternate EOCs
Review Plans & Procedures
Conduct Regular EOC Staff Training & Exercises
Confirm Mutual Aid Agreements & Contracts
Update Notification Lists
Maintain Daily Backup of Electronic Data
Continue ESF Planning & Preparedness Coordination
Update EOC Staffing Rosters
Review Lessons Learned & Best Practices for Plan Updates
NO STORM & STORMS GREATER THAN 120 HOURS (5 DAYS) OUT OPERATING CONDITION 5

TROPICAL STORM WIND ARRIVAL = 120 – 96 HOURS (5 DAYS) OPERATING CONDITION 4
Notify ESF Support Entities & Partners
Begin Personal Preparations
Establish Ongoing Timetables for Response Activities
Participate in Coordination Conference Calls w/Partners
Initiate a Level III EOC Activation (Monitoring & Awareness)
Respond to Media Requests & Update as Needed
Produce Internal Situational Awareness Packages
Begin Preparing for EOC Staffing as Required
Create an Event in the WebEOC & Begin Collecting Data
Update Website, issue CEMA Alert & CEMA Signal Notifications

Determine & Prioritize Incident Objectives
Begin Regular Communications with Command Policy Group
Host an EOC Pre-Activation in Preparation for a Level II Activation
Define the Operational Period & Schedule of Events
Begin a Regular Schedule of IAP & SitRep Development
Draft Executive Order for Local State of Emergency Declaration
Prepare for Contract Activations
Maintain Situation Awareness & Gather Intelligence for SitRep
Determine Tourist Occupancy & Scheduled Community-wide Events
Initiate Financial Tracking & Resource Procurement Procedures

Initiate a Level II EOC Activation (Partial Activation)
Implement a Local Emergency Declaration & Activate the EOP
Request a State Emergency Declaration
Finalize Personal Preparations
Host a Pre-Mobilization Briefing with EM Partners
Determine & Prioritize Incident Objectives
Establish Schedule for Media Briefings & Public Information Releases
Continue to Maintain Situational Awareness & Update Partners
Begin the Incident Cycle & Facilitate Coordination Meetings
Evaluate Storm Dynamics & Regularly Conduct Impact Analysis

TROPICAL STORM WIND ARRIVAL = 60 – 48 HOURS (2 ½ DAYS) OPERATING CONDITION 3
Begin Mobilizing Assets to Critical Workforce Shelters & Staging Sites
Initiate Special Needs Evacuation Readiness & Operations
Begin Coordination with GEMA & GDOT Regarding I-16 Contra Flow
Coordinate Activation of Evac Assembly Area & Host Shelter Agreement
Review & Maintain Situational Awareness of ESF Assets
Determine Evacuation Transportation Needs & Coordinate Bulk Fuel
Begin Planning Re-Entry Strike Teams & Debris Management Requirements
Begin Post Landfall Planning Regarding Re-Entry, Security, & Commodities
Begin Conducting Regular Evacuation Decision Meetings with CPG
Consider Activation of a Joint Information Center (JIC)

TROPICAL WIND ARRIVAL = 48 – 36 HRS (2 DAYS) OPERATING CONDITION 2
Initiate a Level I EOC Activation (Full Activation
Install Shutters on Critical Facilities
Finalize the Special Needs Evacuation
Prepare for General Population Evacuation & Transportation Monitoring
Coordinate with the NWS Information for Local Hurricane Statements
Initiate Post Landfall Planning of:
Distribution of Bulk Food Resources
Damage Assessment Missions
Potential Generator Requirements
Ordinance Execution & Protective Action Required

TROPICAL WIND ARRIVAL = 36 – 24 HOURS (1 ½ DAYS) OPERATING CONDITION 2
Collect Shelter Location, Staffing & Emergency Contacts from ESF Partners
Implement Local Ordinances & Traffic Control Points
Initiate General Population Evacuation & Transportation Monitoring
Review Local Hazmat Facility Inventories Locations & Inventories
Coordinate Utility Current & Anticipated Actions & Requirements
Initiate Post Landfall Planning for:
Debris Volume Estimates & Storage Requirements
Potential Search & Rescue Missions of Persons & Animals
Potential Medical Evacuations, Triage & Treatment
Management of the Disaster Food Stamp Program

TROPCIAL STORM WIND ARRIVAL = 24 – 12 HOURS (1 DAY) OPERATING CONDITION 1
Finalize Mobilization of Local Assets to CWFS & Staging Sites
Close Bridges to Waterway Traffic
Restrict Re-Entry to Mandatory Evacuation Areas
Initiate Post Landfall Planning for:
Potential Hazardous Materials Response Operations
Aerial Recon Missions
Potential State & Federal Joint Field Office Locations & Integration
Road Clearing & Critical Facility Restoration Priorities
Potential Sheltering Operations
Re-Entry Operations, Check Points, Security & Issued Passes

TROPICAL STORM WIND ARRIVAL = 12 – 6 HOURS OPERATING CONDITION 1
Continue & Finalize Post Landfall Coordination Planning
Coordinate the Cessation of the General Population Evacuation
Coordinate County-wide Security & Emergency Response Operations

TROPCIAL STORM WIND ARRIVAL = 6 – 0 HOURS OPERATING CONDITION 1
Finalize Post Landfall Coordination Planning
Suspend Emergency Response Operations
Recall all Field Personnel & Emergency Response Partners
Verify Shelter Location, Staffing & Emergency Contacts with ESF Partners

RECOVERY for DUMMIES

Dennis Jones, Assistant Director
124 Bull Street, Room 140
Savannah, GA 31401
(912) 201-4500
[email_address]
www.ChathamEmergency.org

Evac timeline

by Chatham EMA on May 19, 2010

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