How data standards can help you streamline your business Kevin Smith Business Community Breakfast 12 th  July 2011
Why are data standards important? <ul><li>Without data standards we wouldn’t have </li></ul><ul><ul><li>SMS </li></ul></ul...
Just a small selection of data standards… <ul><li>De facto Standards </li></ul><ul><ul><li>Microsoft Office files (.doc, ....
Leads to Information ‘Silos’ © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011 Emailed PDF Ord...
Different Views of eBusiness © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011 Buyer’s Name Bu...
Analysis and Design © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
Data Standards Involvement <ul><li>UN/CEFACT standards development </li></ul><ul><ul><li>eTendering </li></ul></ul><ul><ul...
Implementation © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
Example © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011 ‘ Mutatio’ Microsoft Excel ® Constru...
From this… © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
…  to this © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
Kevin Smith Director +44 (0)1634 566288 +44 (0)7769 977163 [email_address] www.clouddatatech.com @CloudDataTech http://uk....
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How data standards can help you streamline your business Rev A

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Presentation made to the Business Community Breakfast, Gillingham on 12th July 2011

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  • 14/07/11
  • How data standards can help you streamline your business Rev A

    1. 1. How data standards can help you streamline your business Kevin Smith Business Community Breakfast 12 th July 2011
    2. 2. Why are data standards important? <ul><li>Without data standards we wouldn’t have </li></ul><ul><ul><li>SMS </li></ul></ul><ul><ul><li>Email </li></ul></ul><ul><ul><li>Web sites </li></ul></ul><ul><ul><li>BACS </li></ul></ul><ul><li>and wouldn’t be able to choose the software we want to use </li></ul><ul><ul><li>Gmail, Hotmail, Outlook, Thunderbird </li></ul></ul><ul><ul><li>Internet Explorer, Firefox, Safari, Opera… </li></ul></ul>© Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    3. 3. Just a small selection of data standards… <ul><li>De facto Standards </li></ul><ul><ul><li>Microsoft Office files (.doc, .xls) </li></ul></ul><ul><ul><li>Portable Document Format (.pdf) </li></ul></ul><ul><li>‘ Open’ Standards (free to implement) </li></ul><ul><ul><li>Open Document Spreadsheet/Text (.ods/.odt) </li></ul></ul><ul><ul><li>CSV (.csv) </li></ul></ul><ul><ul><li>Extensible Markup Language (.xml) </li></ul></ul><ul><ul><li>HyperText Markup Language (.htm or .html) </li></ul></ul>© Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    4. 4. Leads to Information ‘Silos’ © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011 Emailed PDF Order or Invoice Emailed PDF Order or Invoice Accounts CRM Order Invoice CRM Accounts Solution = Enterprise Resource Planning (ERP) Software or Separate Applications + Data (Exchange) Standards or ‘copy and paste’ Internet Customer Data Set 1 Customer Data Set 2
    5. 5. Different Views of eBusiness © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011 Buyer’s Name Buyer’s Address Order Value Document View Data View Order.PDF Order.XML Need to read and understand to process data in them Easily processed with limited or no manual intervention
    6. 6. Analysis and Design © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    7. 7. Data Standards Involvement <ul><li>UN/CEFACT standards development </li></ul><ul><ul><li>eTendering </li></ul></ul><ul><ul><ul><li>Including Cost Analysis </li></ul></ul></ul><ul><ul><ul><ul><li>Building Cost Information Service (BCIS) Standard Form of Cost Analysis </li></ul></ul></ul></ul><ul><ul><li>Contract Financial Execution Management (Valuation and Payment) </li></ul></ul><ul><ul><li>Cross Industry Invoice </li></ul></ul><ul><li>Standards implementation </li></ul><ul><ul><li>CEN Core Invoice Implementation Guide </li></ul></ul><ul><li>Technical Support to BuildingSMART UK </li></ul>© Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    8. 8. Implementation © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    9. 9. Example © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011 ‘ Mutatio’ Microsoft Excel ® Construction Estimating Software (with CITE Standard and Excel Interface Built-in) Quotation/Tender in ‘CITE Format’ files Pricing Document Bill of Quantities Quotation Reformatting spreadsheets so they can be imported (for a typical large construction project) – up to 4 hours Importing same information using CITE Standard – less than 1 minute … a separate software application developed by Cloud Data Technologies that works with MS Excel
    10. 10. From this… © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    11. 11. … to this © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011
    12. 12. Kevin Smith Director +44 (0)1634 566288 +44 (0)7769 977163 [email_address] www.clouddatatech.com @CloudDataTech http://uk.linkedin.com/in/smithkj For further information please contact… © Cloud Data Technologies Limited Business Community Breakfast 12th July 2011

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