eXtension May 4, 2005 National Videoconference

intranet.extension.org

Questions Phone: (800) 755-7765 FAX: (402) 472-9724 Email: questions@extension.org

Agenda Institutional Teams FAQ Initiative Community of Practice: Call for Engagement

Institutional Teams

FAQ Initiative

Community of Practice:

Call for Engagement

Institutional Teams Facilitate institutional participation Provide input for building eXtension

Facilitate institutional participation

Provide input for building eXtension

Institutional Teams Help institutionalize eXtension Assist faculty & staff with joining CoPs

Help institutionalize eXtension

Assist faculty & staff with joining CoPs

Institutional Teams Support eXtension as a primary vehicle for access to local information & programs

Support eXtension as a primary vehicle for access to local information & programs

Institutional Teams Members Organizational management Communications/Marketing Content development

Members

Organizational management

Communications/Marketing

Content development

Institutional Teams Members IT infrastructure Faculty County representative

Members

IT infrastructure

Faculty

County representative

Institutional Teams Due from Director: May 20, 2004

Due from Director:

May 20, 2004

Frequently Asked Questions (FAQ) Initiative

FAQ Initiative Provide Extension faculty & staff an opportunity to participate in eXtension

Provide Extension faculty & staff an opportunity to participate in eXtension

FAQ Initiative Identify Communities of Interest (CoI) Identify national content leaders

Identify Communities of Interest (CoI)

Identify national content leaders

FAQ Initiative Build a national FAQ model

Build a national FAQ model

FAQ Initiative Collect FAQ and answers (Summer) Analyze data, identify CoI (Fall)

Collect FAQ and answers (Summer)

Analyze data, identify CoI (Fall)

FAQ Initiative Publish FAQ to Wiki Call to participate in answering FAQ

Publish FAQ to Wiki

Call to participate in answering FAQ

Questions Phone: (800) 755-7765 FAX: (402) 472-9724 Email: questions@extension.org

Content Development Carla Craycraft Craig Wood Associate Directors

Communities of Practice Virtual Teams Multidisciplinary, multi-institutional, faculty, professional and paraprofessional staff…

Virtual Teams

Multidisciplinary, multi-institutional, faculty, professional and paraprofessional staff…

Communities of Practice Virtual Teams County educators, industry experts, clientele and/or government agency representatives

Virtual Teams

County educators, industry experts, clientele and/or government agency representatives

Communities of Practice Virtual Teams Interact daily w/ CoI Fluid & Flexible Timely & Responsive

Virtual Teams

Interact daily w/ CoI

Fluid & Flexible

Timely & Responsive

Communities of Practice Form in response to user market analyses from a Community of Interest (CoI)

Form in response to user market analyses from a Community of Interest (CoI)

Communities of Practice 2. Expressed needs for emerging content areas.

2. Expressed needs for emerging content areas.

Communities of Practice 3. Self-forming because of interests and needs of multiple states.

3. Self-forming because of interests and needs of multiple states.

Communities of Practice 4. Regional or state subject matter teams-nucleus to form national or regional CoP.

4. Regional or state subject matter teams-nucleus to form national or regional CoP.

CoP Function National in scope Develop material, national, regional, state or county Interact with CoI

National in scope

Develop material, national, regional, state or county

Interact with CoI

CoP Function User needs analysis - internal evaluation Evaluation of existing content to determine the best-of-the-best material.

User needs analysis - internal evaluation

Evaluation of existing content to determine the best-of-the-best material.

CoP Function Reviewing best-of-the-best material to transform for delivery through eXtension

Reviewing best-of-the-best material to transform for delivery through eXtension

CoP Function User assessments determine the production and material developed.

User assessments determine the production and material developed.

CoP Function Open environment so others may join

Open environment so others may join

Guiding Principles & Philosophy of CoP Believe in “openly shared” educational product development.

Believe in “openly shared” educational product development.

Content authors will retain development recognition for P & T. Guiding Principles & Philosophy of CoP

Content authors will retain development recognition for P & T.

Educational products developed belong to the system and not any one institution or entity. Guiding Principles & Philosophy of CoP

Educational products developed belong to the system and not any one institution or entity.

Individual members leave content developed with the community. Guiding Principles & Philosophy of CoP

Individual members leave content developed with the community.

Believe others in your field can make contributions, decisions about content. Guiding Principles & Philosophy of CoP

Believe others in your field can make contributions, decisions about content.

Believe in unselfish joint ownership and peer-reviewed development of content. Guiding Principles & Philosophy of CoP

Believe in unselfish joint ownership and peer-reviewed development of content.

Believe change is constant in content areas. Guiding Principles & Philosophy of CoP

Believe change is constant in content areas.

Believe some content is unique to local, state, or multistate - while some may be national. Guiding Principles & Philosophy of CoP

Believe some content is unique to local, state, or multistate - while some may be national.

Believe we can no longer afford duplication of effort in the system. Guiding Principles & Philosophy of CoP

Believe we can no longer afford duplication of effort in the system.

CoP Action Plan Boundary conditions Mission, vision & operating guidelines Customer-centered focus

Boundary conditions

Mission, vision & operating guidelines

Customer-centered focus

CoP Action Plan Boundary conditions Active involvement with CoI National, regional and local expertise

Boundary conditions

Active involvement with CoI

National, regional and local expertise

CoP Action Plan Boundary conditions Educational product development Entrepreneurial

Boundary conditions

Educational product development

Entrepreneurial

CoP Action Plan Boundary conditions CoP Leadership

Boundary conditions

CoP Leadership

CoP Action Plan Identify CoI and develop a plan for continual interaction.

Identify CoI and develop a plan for continual interaction.

CoP Action Plan Develop a plan for user assessment and evaluation.

Develop a plan for user assessment and evaluation.

CoP Action Plan Analysis and interpret user assessment data.

Analysis and interpret user assessment data.

CoP Action Plan Develop strategy to inventory existing content.

Develop strategy to inventory existing content.

CoP Action Plan Develop Frequently Asked Questions (FAQ).

Develop Frequently Asked Questions (FAQ).

CoP Action Plan Develop Ask the Expert.

Develop Ask the Expert.

CoP Action Plan Construct content teams. Plan for continual update of content.

Construct content teams.

Plan for continual update of content.

CoP Action Plan Identify quick response members. Plan for evaluating the CoP over time.

Identify quick response members.

Plan for evaluating the CoP over time.

Evolution of CoP Identify Leaders Evaluate Content Prioritize Content

Evolution of CoP Establish CDT Transform/Create Content Evaluate Content

Evolution of CoP Evolution of team Maintenance of Content Identify New Content

eXtension Support Virtual collaborative work space Technological infrastructure to facilitate work

Virtual collaborative work space

Technological infrastructure to facilitate work

eXtension Support Team development opportunities Communications, marketing, business, development resources

Team development opportunities

Communications, marketing, business, development resources

eXtension Support Training for entry and maintenance of content Content design standards for production

Training for entry and maintenance of content

Content design standards for production

eXtension Support Technical production assistance Online evaluation & assessment tools

Technical production assistance

Online evaluation & assessment tools

eXtension Support General and overall marketing strategies for CoPs Assessment mechanisms to define audiences

General and overall marketing strategies for CoPs

Assessment mechanisms to define audiences

Call for Engagement Pre-application Full Application Planning Grants

Pre-application

Full Application

Planning Grants

Call for Engagement Pre-application July 8 Finalists invited July 29 Full Applications Sept. 9 Awards Oct. 7

Pre-application July 8

Finalists invited July 29

Full Applications Sept. 9

Awards Oct. 7

Call for Engagement Online submission process

Online submission process

Questions Phone: (800) 755-7765 FAX: (402) 472-9724 Email: questions@extension.org