Values in Project status Field
The P6 Project Status field is found on the General tab of a Primavera P6
project whether you are using P6 Professional or P6 web.
It can be set to one of four values; Planned, Active, What-If or Inactive. Knowing what
they mean and what you can do with them can be very useful indeed. This tip explains this
often ignored fields and provides a suggestion or two about how you can make use of it in
If it did nothing else the Project Status field can act as a lable by identifying the significance
of the project when considering current planned work load.
A Planned Project Status should be assigned to a P6 Project that is currently being
developed into a project that should start in the future. Of course some of the best planned
projects don’t ever start.
An Active Project Status denotes a project that is live and being executed. It should be
regularly updated with progress information and is probably busy consuming resources.
Assign a Project Status of What-If to a copy of a live project that is being used to try out
alternatives, such as the affect of a change in scope, different ways of doing the same thing
and so forth.
The Inactive Project Status should be given to projects that have been completed or
curtailed so there will be no more work left to do on them.
If you and your fellow users are diligent about setting the Project Status then armed with the
above information it will be easy to filter projects and identify those that are live from those
that are not. This is easily achieved using the built-in Project Layouts Filter By option. As
useful as that might be, one could easily do that using a Project Code and have many more
different Status values.
There are a number of places in P6 Web and P6 Professional that make use of summarised
data. The Tracking Layout in P6 Professional and the Portfolio and Resource analysis in P6
Web are two areas. These features do not include data from What-Ifprojects. Forgetting to
set the Project Status to What-If for a genuine What-If project may lead to incorrect
Resource Loading in areas such as the Tracking Layout, that make use of summarised
The Resource histogram or spreadsheets in the Activities area of P6 Professional can be
set to display data from “Open Projects Only” or “All Projects”. When the first option is
chosen, the resource loadings are shown for all open projects no matter what the Project
Status is. When “All Projects” is chosen, you have the ability to either include or ignore
projects where the Project Status is set to What-If.
Oracle Primavera P6 actually provides a choice of three meanings to the term *All Projects".
The meaning is set by the user on the Resource Analysis tab of the User Preferences
dialog. Each user has their own setting.
The default is to include all closed projects except the projects with a Status of What-If. By
changing the Project Status of closed projects or choosing to open What-If projects it is
possible to see the effect on Resource Loading of various project combinations.
Imagine a situation where you have a current live project and have made two copies of that
project and worked up two alternative scenarios. All you need to do to evaluate the effect on
resource loading for each option, is set each one to a Project Status of What-If and open
them individually with this definition of “All Projects”. It will show how each option affects the
overall resource profile in each case.
The second option makes use of the Project Levelling Priority value to only select projects
up to a certain value. By assigning values and selecting the highest value, you can exclude
certain projects from the analysis. This can be particularly useful when the Levelling priority
is set according to the likelihood of a project being executed. theleat likely ones can be
excluded from the analysis.
The third option on the screen treats “All Projects” in exactly the same way as “Open
Projects Only” and is often the safe option to use here.