Values in Project status Field

The P6 Project Status field is found on the General tab of a Primavera P6
project whether ...
Assign a Project Status of What-If to a copy of a live project that is being used to try out
alternatives, such as the aff...
Imagine a situation where you have a current live project and have made two copies of that
project and worked up two alter...
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Uses of Project Status field

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Usage of Project Status field in primavera p6

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Uses of Project Status field

  1. 1. Values in Project status Field The P6 Project Status field is found on the General tab of a Primavera P6 project whether you are using P6 Professional or P6 web. It can be set to one of four values; Planned, Active, What-If or Inactive. Knowing what they mean and what you can do with them can be very useful indeed. This tip explains this often ignored fields and provides a suggestion or two about how you can make use of it in your implementation. If it did nothing else the Project Status field can act as a lable by identifying the significance of the project when considering current planned work load. A Planned Project Status should be assigned to a P6 Project that is currently being developed into a project that should start in the future. Of course some of the best planned projects don’t ever start. An Active Project Status denotes a project that is live and being executed. It should be regularly updated with progress information and is probably busy consuming resources.
  2. 2. Assign a Project Status of What-If to a copy of a live project that is being used to try out alternatives, such as the affect of a change in scope, different ways of doing the same thing and so forth. The Inactive Project Status should be given to projects that have been completed or curtailed so there will be no more work left to do on them. If you and your fellow users are diligent about setting the Project Status then armed with the above information it will be easy to filter projects and identify those that are live from those that are not. This is easily achieved using the built-in Project Layouts Filter By option. As useful as that might be, one could easily do that using a Project Code and have many more different Status values. There are a number of places in P6 Web and P6 Professional that make use of summarised data. The Tracking Layout in P6 Professional and the Portfolio and Resource analysis in P6 Web are two areas. These features do not include data from What-Ifprojects. Forgetting to set the Project Status to What-If for a genuine What-If project may lead to incorrect Resource Loading in areas such as the Tracking Layout, that make use of summarised data. The Resource histogram or spreadsheets in the Activities area of P6 Professional can be set to display data from “Open Projects Only” or “All Projects”. When the first option is chosen, the resource loadings are shown for all open projects no matter what the Project Status is. When “All Projects” is chosen, you have the ability to either include or ignore projects where the Project Status is set to What-If. Oracle Primavera P6 actually provides a choice of three meanings to the term *All Projects". The meaning is set by the user on the Resource Analysis tab of the User Preferences dialog. Each user has their own setting. The default is to include all closed projects except the projects with a Status of What-If. By changing the Project Status of closed projects or choosing to open What-If projects it is possible to see the effect on Resource Loading of various project combinations.
  3. 3. Imagine a situation where you have a current live project and have made two copies of that project and worked up two alternative scenarios. All you need to do to evaluate the effect on resource loading for each option, is set each one to a Project Status of What-If and open them individually with this definition of “All Projects”. It will show how each option affects the overall resource profile in each case. The second option makes use of the Project Levelling Priority value to only select projects up to a certain value. By assigning values and selecting the highest value, you can exclude certain projects from the analysis. This can be particularly useful when the Levelling priority is set according to the likelihood of a project being executed. theleat likely ones can be excluded from the analysis. The third option on the screen treats “All Projects” in exactly the same way as “Open Projects Only” and is often the safe option to use here. ** --------------------------------------------------------------------------------**

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