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Project Management

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Cameron Kruger
Cameron Kruger
Business
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Project Management Managing Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
Project Management Managing Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
PROJECTS
PROJECTS FINITE LENGTH
PROJECTS FINITE LENGTH PART TIME RESOURCES
PROJECTS FINITE LENGTH PART TIME RESOURCES DELIVERABLE RESULT
“When the weight of the paperwork equals the weight of the project, the project can be considered complete.”
PROJECT PARAMETERS
PROJECT PARAMETERS QUALITY
PROJECT PARAMETERS QUALITY COST
PROJECT PARAMETERS QUALITY COST TIME
PROJECT PARAMETERS QUALITY COST
PROJECT PARAMETERS QUALITY
PROJECT PARAMETERS QUALITY Specifications, the Blueprints.
PROJECT PARAMETERS COST Spending estimates, the Budget.
PROJECT PARAMETERS TIME Scheduling, the Book.
BLUEPRINT Determine the Objective - Specific. - Measurable. - Realistic. - Time Limited.
BLUEPRINT Determine the Objective Create a Volunteer Recruitment plan by June 1, 2010 at a cost of less then $1,200.
BLUEPRINT Determine the Scope IMPERATIVES DESIRABLES Must be Not essential, present for but add to success. success.
BLUEPRINT Determine the Scope IMPERATIVES DESIRABLES - Marketing - Social Media - Screening - Booths/Fairs - Orientation
BLUEPRINT Determine the Scope Volunteer Recruitment Plan Marketing Screening Orientation Ads Flyers Class Manual Background Checks Interviews
BUDGET Determine the Cost - Labor - Supplies - Overhead - Admin - Materials - Fees
BUDGET Determine the Cost How much really does it cost? - Inflation over time. - Not enough accurate quotes. - Inconsistent estimates
BOOK Determine the Timeline To + 4Tm + Tp Te = 6
BOOK Determine the Timeline Te = Time Estimate To = Optimistic Time Tp = Pessimistic Time Tm = Probable Time
BOOK Determine the Timeline PROBABILITY 99.73% To Tm Te Tp
BOOK Determine the Timeline GANTT Chart Relationship of steps in relation to time.
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. 3. 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. LAUNCH RECRUITMENT MARKETING EFFORT 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. LAUNCH RECRUITMENT MARKETING EFFORT 9. SCREEN AND ORIENT NEW VOLUNTEERS 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. LAUNCH RECRUITMENT MARKETING EFFORT 9. SCREEN AND ORIENT NEW VOLUNTEERS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED 03/01 03/15 04/01 04/15 05/01 05/15 06/01
BOOK Determine the Timeline PERT Diagram Relationship of steps to one another.
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT 4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS 5. INDIVIDUAL STAFF MEETINGS
22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT 4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS 5. INDIVIDUAL STAFF MEETINGS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED
BRINGING IT TOGETHER Determine Responsibility Assign each step to a team member with a budget and deadline.
BRINGING IT TOGETHER
BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00
BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15
BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
BRINGING IT TOGETHER COMPONENT BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
BRINGING IT TOGETHER COMPONENT BUDGET BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT $400.00
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT $400.00 APRIL 15
BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT $400.00 APRIL 15 CONSULTANT
CONTROL AND MONITOR Control Point Identification
CONTROL AND MONITOR Control Point Identification PARAMETER
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG?
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW?
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?
CONTROL AND MONITOR Control Point Identification
CONTROL AND MONITOR Control Point Identification QUALITY
CONTROL AND MONITOR Control Point Identification PARAMETER QUALITY
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST TIME
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW? QUALITY COST TIME
CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT? QUALITY COST TIME
WHAT MAKES A GOOD PROJECT MANAGER?
WHAT MAKES A GOOD PROJECT MANAGER?
TRAITS OF A GOOD PROJECT MANAGER - Sees the project through. - Follows a plan. - Fosters buy-in. - Sets measurable objectives.
TRAITS OF A GOOD PROJECT MANAGER - Motivates the team. - Utilizes resources. - Eliminates waste. - Learns from mistakes.
ONLINE TOOLS - Basecamp $24/month, 15 projects, Unlimited users - Zoho Projects Free, 1 project, Unlimited users - Central Desktop Free, 2 projects, 5 users per project
BASECAMP
BASECAMP
BASECAMP
BASECAMP
BASECAMP
BASECAMP Insight - iPhone app Phonified - Other mobile phones Agile Agenda - GANTT Charts Tick - Time Tracking
ZOHO PROJECTS
ZOHO PROJECTS
ZOHO PROJECTS
ZOHO PROJECTS
ZOHO PROJECTS
ZOHO PROJECTS
ZOHO PROJECTS
CENTRAL DESKTOP
CENTRAL DESKTOP
CENTRAL DESKTOP
CENTRAL DESKTOP
CENTRAL DESKTOP
CENTRAL DESKTOP

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Project Management

  • 1. Project Management Managing Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
  • 2. Project Management Managing Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
  • 5. PROJECTS FINITE LENGTH PART TIME RESOURCES
  • 6. PROJECTS FINITE LENGTH PART TIME RESOURCES DELIVERABLE RESULT
  • 7. “When the weight of the paperwork equals the weight of the project, the project can be considered complete.”
  • 14. PROJECT PARAMETERS QUALITY Specifications, the Blueprints.
  • 15. PROJECT PARAMETERS COST Spending estimates, the Budget.
  • 16. PROJECT PARAMETERS TIME Scheduling, the Book.
  • 17. BLUEPRINT Determine the Objective - Specific. - Measurable. - Realistic. - Time Limited.
  • 18. BLUEPRINT Determine the Objective Create a Volunteer Recruitment plan by June 1, 2010 at a cost of less then $1,200.
  • 19. BLUEPRINT Determine the Scope IMPERATIVES DESIRABLES Must be Not essential, present for but add to success. success.
  • 20. BLUEPRINT Determine the Scope IMPERATIVES DESIRABLES - Marketing - Social Media - Screening - Booths/Fairs - Orientation
  • 21. BLUEPRINT Determine the Scope Volunteer Recruitment Plan Marketing Screening Orientation Ads Flyers Class Manual Background Checks Interviews
  • 22. BUDGET Determine the Cost - Labor - Supplies - Overhead - Admin - Materials - Fees
  • 23. BUDGET Determine the Cost How much really does it cost? - Inflation over time. - Not enough accurate quotes. - Inconsistent estimates
  • 24. BOOK Determine the Timeline To + 4Tm + Tp Te = 6
  • 25. BOOK Determine the Timeline Te = Time Estimate To = Optimistic Time Tp = Pessimistic Time Tm = Probable Time
  • 26. BOOK Determine the Timeline PROBABILITY 99.73% To Tm Te Tp
  • 27. BOOK Determine the Timeline GANTT Chart Relationship of steps in relation to time.
  • 28. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 29. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. 3. 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 30. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 31. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 32. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 33. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 34. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 35. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 36. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. LAUNCH RECRUITMENT MARKETING EFFORT 9. 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 37. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. LAUNCH RECRUITMENT MARKETING EFFORT 9. SCREEN AND ORIENT NEW VOLUNTEERS 10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 38. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS 6. MARKETING PLAN DEVELOPMENT 7. FINALIZE ORIENTATION PROCESS AND MANUAL 8. LAUNCH RECRUITMENT MARKETING EFFORT 9. SCREEN AND ORIENT NEW VOLUNTEERS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED 03/01 03/15 04/01 04/15 05/01 05/15 06/01
  • 39. BOOK Determine the Timeline PERT Diagram Relationship of steps to one another.
  • 40. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8
  • 41. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
  • 42. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS
  • 43. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS
  • 44. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT
  • 45. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
  • 46. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
  • 47. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
  • 48. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT 4. HIRE CONSULTANT 5. INDIVIDUAL STAFF MEETINGS
  • 49. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT 4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS 5. INDIVIDUAL STAFF MEETINGS
  • 50. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 8 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT 2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL 3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT 4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS 5. INDIVIDUAL STAFF MEETINGS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED
  • 51. BRINGING IT TOGETHER Determine Responsibility Assign each step to a team member with a budget and deadline.
  • 53. BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
  • 54. BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00
  • 55. BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15
  • 56. BRINGING IT TOGETHER BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  • 57. BRINGING IT TOGETHER COMPONENT BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  • 58. BRINGING IT TOGETHER COMPONENT BUDGET BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  • 59. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  • 60. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
  • 61. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS
  • 62. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00
  • 63. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1
  • 64. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
  • 65. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS
  • 66. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00
  • 67. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7
  • 68. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
  • 69. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT
  • 70. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00
  • 71. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15
  • 72. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
  • 73. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT
  • 74. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT $400.00
  • 75. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT $400.00 APRIL 15
  • 76. BRINGING IT TOGETHER COMPONENT BUDGET DEADLINE RESPONSIBILITY BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS REQUEST QUOTES FROM CONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR CREATE VOLUNTEER JOB DESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER HIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR MARKETING PLAN DEVELOPMENT $400.00 APRIL 15 CONSULTANT
  • 77. CONTROL AND MONITOR Control Point Identification
  • 78. CONTROL AND MONITOR Control Point Identification PARAMETER
  • 79. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG?
  • 80. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW?
  • 81. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?
  • 82. CONTROL AND MONITOR Control Point Identification
  • 83. CONTROL AND MONITOR Control Point Identification QUALITY
  • 84. CONTROL AND MONITOR Control Point Identification PARAMETER QUALITY
  • 85. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY
  • 86. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST
  • 87. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST TIME
  • 88. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW? QUALITY COST TIME
  • 89. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT? QUALITY COST TIME
  • 90. WHAT MAKES A GOOD PROJECT MANAGER?
  • 91. WHAT MAKES A GOOD PROJECT MANAGER?
  • 92. TRAITS OF A GOOD PROJECT MANAGER - Sees the project through. - Follows a plan. - Fosters buy-in. - Sets measurable objectives.
  • 93. TRAITS OF A GOOD PROJECT MANAGER - Motivates the team. - Utilizes resources. - Eliminates waste. - Learns from mistakes.
  • 94. ONLINE TOOLS - Basecamp $24/month, 15 projects, Unlimited users - Zoho Projects Free, 1 project, Unlimited users - Central Desktop Free, 2 projects, 5 users per project
  • 100. BASECAMP Insight - iPhone app Phonified - Other mobile phones Agile Agenda - GANTT Charts Tick - Time Tracking
  • 101.
  • 109.

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