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Project Management
Project Management
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Project Management

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  • Transcript

    • 1. Project ManagementManaging Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
    • 2. Project ManagementManaging Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
    • 3. PROJECTS
    • 4. PROJECTS FINITE LENGTH
    • 5. PROJECTS FINITE LENGTH PART TIME RESOURCES
    • 6. PROJECTS FINITE LENGTH PART TIME RESOURCES DELIVERABLE RESULT
    • 7. “When the weight of the paperworkequals the weight of the project, the project can be considered complete.”
    • 8. PROJECT PARAMETERS
    • 9. PROJECT PARAMETERSQUALITY
    • 10. PROJECT PARAMETERSQUALITY COST
    • 11. PROJECT PARAMETERSQUALITY COST TIME
    • 12. PROJECT PARAMETERSQUALITY COST
    • 13. PROJECT PARAMETERSQUALITY
    • 14. PROJECT PARAMETERSQUALITY Specifications, the Blueprints.
    • 15. PROJECT PARAMETERSCOST Spending estimates, the Budget.
    • 16. PROJECT PARAMETERSTIME Scheduling, the Book.
    • 17. BLUEPRINTDetermine the Objective - Specific. - Measurable. - Realistic. - Time Limited.
    • 18. BLUEPRINT Determine the ObjectiveCreate a Volunteer Recruitmentplan by June 1, 2010 at a cost ofless then $1,200.
    • 19. BLUEPRINT Determine the ScopeIMPERATIVES DESIRABLES Must be Not essential, present for but add to success. success.
    • 20. BLUEPRINT Determine the ScopeIMPERATIVES DESIRABLES- Marketing - Social Media- Screening - Booths/Fairs- Orientation
    • 21. BLUEPRINT Determine the Scope Volunteer Recruitment Plan Marketing Screening OrientationAds Flyers Class Manual Background Checks Interviews
    • 22. BUDGET Determine the Cost- Labor - Supplies- Overhead - Admin- Materials - Fees
    • 23. BUDGET Determine the CostHow much really does it cost?- Inflation over time.- Not enough accurate quotes.- Inconsistent estimates
    • 24. BOOK Determine the Timeline To + 4Tm + TpTe = 6
    • 25. BOOK Determine the TimelineTe = Time EstimateTo = Optimistic TimeTp = Pessimistic TimeTm = Probable Time
    • 26. BOOK Determine the TimelinePROBABILITY 99.73% To Tm Te Tp
    • 27. BOOKDetermine the TimelineGANTT Chart Relationship of steps in relation to time.
    • 28. 1.2.3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 29. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2.3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 30. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 31. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 32. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 33. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 34. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 35. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 36. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 37. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9. SCREEN AND ORIENT NEW VOLUNTEERS10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 38. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9. SCREEN AND ORIENT NEW VOLUNTEERS10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    • 39. BOOKDetermine the TimelinePERT Diagram Relationship of steps to one another.
    • 40. 22 2 4 30 7 221 3 5 7 15 15 7 22 9 10 6 8
    • 41. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
    • 42. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS
    • 43. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS
    • 44. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT
    • 45. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    • 46. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    • 47. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    • 48. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    • 49. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS5. INDIVIDUAL STAFF MEETINGS
    • 50. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS5. INDIVIDUAL STAFF MEETINGS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED
    • 51. BRINGING IT TOGETHER Determine Responsibility Assign each step to a team member with a budget and deadline.
    • 52. BRINGING IT TOGETHER
    • 53. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION
    • 54. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00
    • 55. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15
    • 56. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    • 57. BRINGING IT TOGETHERCOMPONENTBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    • 58. BRINGING IT TOGETHERCOMPONENT BUDGETBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    • 59. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINEBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    • 60. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    • 61. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS
    • 62. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00
    • 63. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1
    • 64. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
    • 65. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS
    • 66. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00
    • 67. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7
    • 68. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
    • 69. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT
    • 70. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00
    • 71. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15
    • 72. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
    • 73. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT
    • 74. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00
    • 75. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00 APRIL 15
    • 76. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00 APRIL 15 CONSULTANT
    • 77. CONTROL AND MONITOR Control Point Identification
    • 78. CONTROL AND MONITOR Control Point Identification PARAMETER
    • 79. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG?
    • 80. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW?
    • 81. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?
    • 82. CONTROL AND MONITOR Control Point Identification
    • 83. CONTROL AND MONITOR Control Point Identification QUALITY
    • 84. CONTROL AND MONITOR Control Point Identification PARAMETER QUALITY
    • 85. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY
    • 86. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST
    • 87. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST TIME
    • 88. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW? QUALITY COST TIME
    • 89. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT? QUALITY COST TIME
    • 90. WHAT MAKES A GOODPROJECT MANAGER?
    • 91. WHAT MAKES A GOODPROJECT MANAGER?
    • 92. TRAITS OF A GOOD PROJECT MANAGER- Sees the project through.- Follows a plan.- Fosters buy-in.- Sets measurable objectives.
    • 93. TRAITS OF A GOOD PROJECT MANAGER- Motivates the team.- Utilizes resources.- Eliminates waste.- Learns from mistakes.
    • 94. ONLINE TOOLS- Basecamp$24/month, 15 projects, Unlimited users- Zoho ProjectsFree, 1 project, Unlimited users- Central DesktopFree, 2 projects, 5 users per project
    • 95. BASECAMP
    • 96. BASECAMP
    • 97. BASECAMP
    • 98. BASECAMP
    • 99. BASECAMP
    • 100. BASECAMPInsight - iPhone appPhonified - Other mobile phonesAgile Agenda - GANTT ChartsTick - Time Tracking
    • 101. ZOHO PROJECTS
    • 102. ZOHO PROJECTS
    • 103. ZOHO PROJECTS
    • 104. ZOHO PROJECTS
    • 105. ZOHO PROJECTS
    • 106. ZOHO PROJECTS
    • 107. ZOHO PROJECTS
    • 108. CENTRAL DESKTOP
    • 109. CENTRAL DESKTOP
    • 110. CENTRAL DESKTOP
    • 111. CENTRAL DESKTOP
    • 112. CENTRAL DESKTOP
    • 113. CENTRAL DESKTOP

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