Project Management

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  • Project Management

    1. 1. Project ManagementManaging Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
    2. 2. Project ManagementManaging Your Resources. Meeting Your Objectives. Presented by Cameron Kruger, Lake Superior Initiative
    3. 3. PROJECTS
    4. 4. PROJECTS FINITE LENGTH
    5. 5. PROJECTS FINITE LENGTH PART TIME RESOURCES
    6. 6. PROJECTS FINITE LENGTH PART TIME RESOURCES DELIVERABLE RESULT
    7. 7. “When the weight of the paperworkequals the weight of the project, the project can be considered complete.”
    8. 8. PROJECT PARAMETERS
    9. 9. PROJECT PARAMETERSQUALITY
    10. 10. PROJECT PARAMETERSQUALITY COST
    11. 11. PROJECT PARAMETERSQUALITY COST TIME
    12. 12. PROJECT PARAMETERSQUALITY COST
    13. 13. PROJECT PARAMETERSQUALITY
    14. 14. PROJECT PARAMETERSQUALITY Specifications, the Blueprints.
    15. 15. PROJECT PARAMETERSCOST Spending estimates, the Budget.
    16. 16. PROJECT PARAMETERSTIME Scheduling, the Book.
    17. 17. BLUEPRINTDetermine the Objective - Specific. - Measurable. - Realistic. - Time Limited.
    18. 18. BLUEPRINT Determine the ObjectiveCreate a Volunteer Recruitmentplan by June 1, 2010 at a cost ofless then $1,200.
    19. 19. BLUEPRINT Determine the ScopeIMPERATIVES DESIRABLES Must be Not essential, present for but add to success. success.
    20. 20. BLUEPRINT Determine the ScopeIMPERATIVES DESIRABLES- Marketing - Social Media- Screening - Booths/Fairs- Orientation
    21. 21. BLUEPRINT Determine the Scope Volunteer Recruitment Plan Marketing Screening OrientationAds Flyers Class Manual Background Checks Interviews
    22. 22. BUDGET Determine the Cost- Labor - Supplies- Overhead - Admin- Materials - Fees
    23. 23. BUDGET Determine the CostHow much really does it cost?- Inflation over time.- Not enough accurate quotes.- Inconsistent estimates
    24. 24. BOOK Determine the Timeline To + 4Tm + TpTe = 6
    25. 25. BOOK Determine the TimelineTe = Time EstimateTo = Optimistic TimeTp = Pessimistic TimeTm = Probable Time
    26. 26. BOOK Determine the TimelinePROBABILITY 99.73% To Tm Te Tp
    27. 27. BOOKDetermine the TimelineGANTT Chart Relationship of steps in relation to time.
    28. 28. 1.2.3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    29. 29. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2.3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    30. 30. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3.4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    31. 31. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4.5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    32. 32. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5.6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    33. 33. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6.7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    34. 34. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7.8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    35. 35. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8.9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    36. 36. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9.10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    37. 37. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9. SCREEN AND ORIENT NEW VOLUNTEERS10. 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    38. 38. 1. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS6. MARKETING PLAN DEVELOPMENT7. FINALIZE ORIENTATION PROCESS AND MANUAL8. LAUNCH RECRUITMENT MARKETING EFFORT9. SCREEN AND ORIENT NEW VOLUNTEERS10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED 03/01 03/15 04/01 04/15 05/01 05/15 06/01
    39. 39. BOOKDetermine the TimelinePERT Diagram Relationship of steps to one another.
    40. 40. 22 2 4 30 7 221 3 5 7 15 15 7 22 9 10 6 8
    41. 41. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION
    42. 42. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS
    43. 43. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS
    44. 44. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT
    45. 45. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    46. 46. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    47. 47. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    48. 48. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT5. INDIVIDUAL STAFF MEETINGS
    49. 49. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS5. INDIVIDUAL STAFF MEETINGS
    50. 50. 22 2 4 30 7 22 1 3 5 7 15 15 7 22 9 10 6 81. BRAINSTORM VOLUNTEER ROLES WITHIN ORGANIZATION 6. MARKETING PLAN DEVELOPMENT2. REQUEST QUOTES FROM CONSULTANTS 7. FINALIZE ORIENTATION PROCESS AND MANUAL3. VOLUNTEER JOB DESCRIPTIONS 8. LAUNCH RECRUITMENT MARKETING EFFORT4. HIRE CONSULTANT 9. SCREEN AND ORIENT NEW VOLUNTEERS5. INDIVIDUAL STAFF MEETINGS 10. EVALUATE EFFECTIVENESS AND MAKE CHANGES AS NEEDED
    51. 51. BRINGING IT TOGETHER Determine Responsibility Assign each step to a team member with a budget and deadline.
    52. 52. BRINGING IT TOGETHER
    53. 53. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION
    54. 54. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00
    55. 55. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15
    56. 56. BRINGING IT TOGETHERBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    57. 57. BRINGING IT TOGETHERCOMPONENTBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    58. 58. BRINGING IT TOGETHERCOMPONENT BUDGETBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    59. 59. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINEBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    60. 60. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERS
    61. 61. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS
    62. 62. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00
    63. 63. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1
    64. 64. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTOR
    65. 65. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS
    66. 66. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00
    67. 67. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7
    68. 68. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGER
    69. 69. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT
    70. 70. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00
    71. 71. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15
    72. 72. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTOR
    73. 73. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT
    74. 74. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00
    75. 75. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00 APRIL 15
    76. 76. BRINGING IT TOGETHERCOMPONENT BUDGET DEADLINE RESPONSIBILITYBRAINSTORM VOLUNTEERROLES WITHIN ORGANIZATION $100.00 MARCH 15 BOARD MEMBERSREQUEST QUOTES FROMCONSULTANTS $0.00 APRIL 1 EXECUTIVE DIRECTORCREATE VOLUNTEER JOBDESCRIPTIONS $200.00 APRIL 7 VOLUNTEER MANAGERHIRE CONSULTANT $0.00 APRIL 15 EXECUTIVE DIRECTORMARKETING PLANDEVELOPMENT $400.00 APRIL 15 CONSULTANT
    77. 77. CONTROL AND MONITOR Control Point Identification
    78. 78. CONTROL AND MONITOR Control Point Identification PARAMETER
    79. 79. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG?
    80. 80. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW?
    81. 81. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT?
    82. 82. CONTROL AND MONITOR Control Point Identification
    83. 83. CONTROL AND MONITOR Control Point Identification QUALITY
    84. 84. CONTROL AND MONITOR Control Point Identification PARAMETER QUALITY
    85. 85. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY
    86. 86. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST
    87. 87. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY PARAMETER TO GO WRONG? QUALITY COST TIME
    88. 88. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN PARAMETER TO GO WRONG? WILL I KNOW? QUALITY COST TIME
    89. 89. CONTROL AND MONITOR Control Point Identification WHAT IS LIKELY HOW AND WHEN WHAT WILL I PARAMETER TO GO WRONG? WILL I KNOW? DO ABOUT IT? QUALITY COST TIME
    90. 90. WHAT MAKES A GOODPROJECT MANAGER?
    91. 91. WHAT MAKES A GOODPROJECT MANAGER?
    92. 92. TRAITS OF A GOOD PROJECT MANAGER- Sees the project through.- Follows a plan.- Fosters buy-in.- Sets measurable objectives.
    93. 93. TRAITS OF A GOOD PROJECT MANAGER- Motivates the team.- Utilizes resources.- Eliminates waste.- Learns from mistakes.
    94. 94. ONLINE TOOLS- Basecamp$24/month, 15 projects, Unlimited users- Zoho ProjectsFree, 1 project, Unlimited users- Central DesktopFree, 2 projects, 5 users per project
    95. 95. BASECAMP
    96. 96. BASECAMP
    97. 97. BASECAMP
    98. 98. BASECAMP
    99. 99. BASECAMP
    100. 100. BASECAMPInsight - iPhone appPhonified - Other mobile phonesAgile Agenda - GANTT ChartsTick - Time Tracking
    101. 101. ZOHO PROJECTS
    102. 102. ZOHO PROJECTS
    103. 103. ZOHO PROJECTS
    104. 104. ZOHO PROJECTS
    105. 105. ZOHO PROJECTS
    106. 106. ZOHO PROJECTS
    107. 107. ZOHO PROJECTS
    108. 108. CENTRAL DESKTOP
    109. 109. CENTRAL DESKTOP
    110. 110. CENTRAL DESKTOP
    111. 111. CENTRAL DESKTOP
    112. 112. CENTRAL DESKTOP
    113. 113. CENTRAL DESKTOP

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