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DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
DU CTLAT Sabbatical Leave Program Due Sept 3 2012
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DU CTLAT Sabbatical Leave Program Due Sept 3 2012

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  • 1. OFFICE OF THE PROVOST AND SENIOR VICE PRESIDENT FOR ACADEMIC AFFAIRS Center for Teaching, Learning and Academic Technology Funded by the Andrew Mellon Foundation Sabbatical Leave Program Due September 3, 2012 Application Process: Instructions for FacultyRational for Sabbatical Leave:“Sabbatical leaves may be granted for the primary purpose of enhancing the value of therecipient’s further service to the University and his/her profession through study, researchor publication undertaken to improve pedagogical techniques, solve administrativeproblems, or broaden the scope of the knowledge in the faculty member’s discipline.Sabbatical leaves are a privilege, not a right, and are granted only if the Provost/VPAAdetermines that funding is available.” Faculty Handbook, Page 56Eligibility:“Faculty members at the rank of assistant professor and above who have completed aminimum of six years of full-time service are eligible to apply for a sabbatical leave.”Faculty Handbook, Page 56 “Sabbatical leaves are a privilege, not a right, and are granted only if the Provost/VPAAdetermines that funding is available. Where a sabbatical leave is granted for tenuredfaculty members, the sabbatical leave be with full pay for 1 semester of leave or half payfor a year long project. All sabbaticals for non-tenured faculty members will be withoutsalary.” Faculty Handbook, Page 56Application Procedure:Obtain the application from the Office of Academic Affairs or DUCTLAT Blog at http://ductlat.blogspot.com and inform the department chair that you intend to apply for asabbatical leave by a year prior to initiating an application, and no later thanSeptember 3rd. Faculty applying for a sabbatical leave shall submit the DillardUniversity Sabbatical Leave Application Form and documentations listed below for theperiod requested a year prior to the proposed leave time-period to his or her academicdean. Contingent upon available funds, the Provost will annually review applications forsabbatical leaves to be taken in the following year. 1
  • 2. A detailed Sabbatical Leave Work Plan should include documentation such as: 1. Purpose and objectives of sabbatical leave. Applicant must provide detailed work he or she will accomplish during the sabbatical leave period 2. Specific activities applicant will complete during her/his sabbatical leave 3. Plan and description of action applicant will take to execute sabbatical leave project. Rationale for the sabbatical leave project 4. Specific skills applicant will acquire or improve. Scholarly, professional, and pedagogical outcomes expected from the sabbatical leave 5. Professional development and scholarly outcomes expected from the sabbatical. Contributions to applicants’ professional development, department, division, and Dillard. Discuss contributions to scholarship, University’s strategic goals, or community resulting from leave. 6. Activities required to achieve the objectives such as completing a manuscript, developing new courses, improving learning strategies, or travel 7. Time-line to fulfill objectives during the sabbatical leave period 8. Copy of application(s) for external funding, if appropriate. Detail report of external funding, including equipment, office space, and travel funds 9. Copy of invitation(s) to applicant to conduct research, participate in collaborative activities, and to acquire new research and pedagogical skills at another institution, if appropriate. 10. Travel necessary to complete sabbatical projectSabbatical Project ProposalsRequests for Sabbatical Leave could include, but are not limited to the following types ofproposals in priority order: 1. Work on peer reviewed research projects, books, articles, papers, manuscripts, artistic and creative projects 2. Participation in or creation of a peer review artistic activity for development of product 3. Preparation and submission of a detailed and significant grant proposal 4. Curriculum design of new courses to increase significantly increase critical thinking and student engagement with expected learning outcomes 5. Development of a curricular learning communities with integrative learning strategies and assessment techniques 6. Participate in an exchange, Fulbright or other types of extended professional development workHistory of Academic Assignments: Teaching  Documentation of Teaching Activities  Publications  Awards for teaching achievements 2
  • 3.  Research support and grant activities Research and Creative Activity  List published research publications  List of creative and artistic contributions  Participation in professional meetings, workshops, conferences  Artistic performances and exhibitions  Other creative or scholarly activities or other contributions to profession  Awards for creative and scholarly achievements  Research and creative support grants  Undergraduate scholarship directed  Major areas of research interests Service  Professional  University (Department, division, faculty standing committees, faculty senate, University committee  Advising  Recruitment and retention  External service 3
  • 4. Dillard University Sabbatical Leave Application FormName: __________________________________________________________________Date: _________________________________________________________________Department and Division: __________________________________________________Academic Rank and Title: __________________________________________________Total number of years, up to the proposed sabbatical leave, you have served as a full-timemember: ______Year Tenured: ___________________________________________________________Please attach an updated curriculum vitae and your sabbatical proposal for the periodrequested.The department chair will make a recommendation of endorsement or non-endorsementto the dean. The dean will review application and submit report, which will include arecommendation for approval or disapproval, to the Provost and Senior Vice Presidentfor Academic Affairs by October 2nd.The Provost and Senior Vice President for Academic Affairs and/or designee will reviewsabbatical leave proposals and recommendations. The Provost SVPAA will respond toeach applicant by October 15th. 4
  • 5. Instructions to Department Chairs and DeansDepartment ChairsFaculty Handbook governs Sabbatical Leaves. The Provost, contingent upon theavailability of funds, will annually review applications for Sabbatical Leaves.“Sabbatical leaves may be granted for the primary purpose of enhancing the value of therecipient’s further service to the University and his/her profession through study, researchor publication undertaken to improve pedagogical techniques, solve administrativeproblems, or broaden the scope of the knowledge in the faculty member’s discipline.Sabbatical leaves are a privilege, not a right, and are granted only if the Provost/VPAAdetermines that funding is available.” Faculty Handbook, Page 56Eligibility “Faculty members at the rank of assistant professor and above who have completed aminimum of six years of full-time service are eligible to apply for a sabbatical leave.”Faculty Handbook, Page 56Applicants will submit applications for Sabbatical Leaves to the department chair, whowill confirm eligibility, evidence of scholarship, teaching evaluations, and service. Thedepartment chairs will review and rate applications based on their value to theprofessional development of the applicants, disciplinary field, and the probability that theapplicant will achieve the stated goals.The chair will send an accept or deny recommendation to the dean before March 26th.DeansThe dean evaluates and rates applications and recommendations from department chairs.He or she submits recommendations to approve or disapprove sabbatical leaveapplications to the Provost no later than April 2nd. The dean must describe “…howteaching duties are to be covered during the sabbatical leave for approved leaves.The dean must state why he or she disapproved an application for a sabbatical leave.Reasons for Denial  Funds to cover cost of sabbatical leaves  The applicant demonstrated unsatisfactory scholarship, teaching or service as determined by the department chair and dean  Sabbatical leave proposal is not clear or poorly conceived  The applicant goals are not related to his or her professional development 5
  • 6.  Applicant’s paid activities such as consultancy or part-time teaching at other institutions will unduly interfere with the implementation and achievement of sabbatical objectives.Responsibility of Faculty Member on Sabbatical LeaveSabbatical Report: Faculty who receive a sabbatical leave shall submit a SabbaticalReport to the divisional dean by the second semester following the sabbatical. Thereports should provide the objectives and outcomes of the sabbatical project, activitiesaccomplished, documentary evidence of scholarly, creative, and professionaldevelopment. Faculty should report and explain changes in the original sabbaticalproposal. The faculty will give a talk or make a presentation about the results of thesabbatical project.Changes in Project: If, due to extenuating circumstances or conditions beyond a facultymember’s control, he or she is unable to implement or complete the approved sabbaticalproject, the faculty member must obtain written approval of the departmental chair anddivisional dean before beginning an alternate project.Change in Time Period: If, because of conditions and circumstances beyond her or hiscontrol, a faculty may request to substitute the approved time period for another. Thefaculty member must secure the written approval of the departmental chair and thedivisional dean.Outside Compensation: During the sabbatical leave period, a faculty member may onlyaccept grants and funding from sources relevant to the proposal and if the totalcompensation from Dillard and the other externally funded sources do not add up to morethan one hundred per cent (100%) of the faculty member’s regular base pay. A facultymember on sabbatical leave from Dillard may not, under no circumstance or condition,accept a full-time compensated employment at another institution, research organization,state, local, or federal government, or any where.Resumption of Duties: “Sabbatical leaves are granted only if the faculty memberguarantees one full academic year of University service immediately following the leave. If afaculty member does not complete a full year of service at the University following asabbatical leave, the faculty member shall immediately reimburse the University for salaryand any other amounts paid to the faculty member while on sabbatical. Sabbatical leave doesnot constitute a break in years of service.” Faculty Handbook, P56Sabbatical Arrangements: Sabbatical leave participants will receive one hundred percent (100) of their base salary based on eligibility requirement. “Fringe benefits will becontinued during the sabbatical leave for all faculty members. All sabbaticals for non-tenuredfaculty members will be without salary. Where a sabbatical leave is granted for tenuredfaculty members, the sabbatical will be with full pay for the first sabbatical leave. If a tenuredfaculty member applies for and is granted a second sabbatical leave after a least six years ofactive service following the end of the first sabbatical leave, the sabbatical will be withoutpay. If a tenured faculty member applies for and is granted a third sabbatical leave after at 6
  • 7. least six years of active service following the end of the first sabbatical leave, the sabbaticalwill be without pay. Faculty Handbook, Page 56.The compensation for faculty on sabbatical leave from external funding sources may notexceed more than one hundred percent (100%) of their total salary. The University willreduce a faculty member’s salary by the proportion that exceeds one hundred percent(100%) of salary.*Please note that sabbatical arrangements (HAVE TO BE VETTED WITHBUSINESS AND FINANCE)Expenses: If funds are available, the University will reimburse faculty for some of theexpenses incurred during their sabbatical leave. Faculty members should consult withdepartment chair and deans to whether funds are available for business expenses beforethey are incurred. 7
  • 8. Applicant’s Name:_______________________________________________________Proposed Sabbatical Leave Period: _________________________________________Date: _________________________________________________________________ Agreement Between Applicant and Dillard UniversityAs a recipient of a sabbatical leave, I agree to the terms and conditions established byDillard University: 1. To not accept salary or other forms of payment from other employment, fellowships or grants in lieu or salary that would bring my total compensation above one hundred (100%) of my Dillardsalary. Salary is not the same as funded business expenses such astravel and equipment. 2. To return to Dillard based on the policy in the Faculty Handbook 3. To submit a written report of the outcomes, activities, and accomplishments during the sabbatical period. 4. If I fail to complete a full year of service at the University following a sabbatical leave, I shall immediately reimburse the University for salary and any other amounts paid to me whileon sabbatical.Printed Signature of Applicant DateSignature of Applicant 8
  • 9. Applicant’s Name: _____________________________________________________Proposed Sabbatical Leave Period: _________________________________________ Endorsements Department ChairI reviewed the official personnel file of the applicant and determined that she/he iseligible to apply a sabbatical leave.I have reviewed the attached application, description of proposed sabbatical leaveobjectives and outcomes. On the basis of that review, the application (check one)Is Endorsed _________ Not Endorsed ____________If applicable, on a separate sheet provide reasons for non-endorsement of application.___________________________________________________________ __________Signature Date 9
  • 10. Applicant’s Name: _____________________________________________________Proposed Sabbatical Leave Period: _________________________________________ Endorsements DeanI reviewed the official personnel file of the applicant and determined that she/he iseligible to apply a sabbatical leave.I have reviewed the attached application, description of proposed sabbatical leaveobjectives and outcomes. On the basis of that review, the application (check one)Is Endorsed _________ Not Endorsed ____________If applicable, on a separate sheet provide reasons for non-endorsement of application.___________________________________________________________ __________Signature Date 10
  • 11. Criteria for Sabbatical Leave AwardsEndorsements for sabbatical leave projects will be made on the following criteria:  Clearly articulated proposal that includes developed plan to implement and achieve goals  Reasonable time-line to achieve goals and complete project  Progress made to date on goals and outcomes  Endorsement of department chair, division dean, external experts, consultants, and research and artistic collaborators  Significant contributions to professional development  Contributions to improving and strengthening teaching and learning  Plan for reporting and presenting the outcomes of the sabbatical leave project 11
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