NOMINATING A WINNER:
YOUR PACKAGE IS YOUR
CANDIDATE
Angela Barbee-Hatter
General Motors
BEYA Selection Committee
Chairpers...
Nominating a Winner:
Your Package is Your Candidate
Purpose of Awards
To Recognize the Most Talented and Accomplished Lead...
Workshop Agenda
 BEYA Selection Process
 Award Category Descriptions
 Nomination Package Preparation Tips
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BEYA Selection Process
Selection
Committee
Identification

Sub-committee
determines top 3
candidates by
consensus

Top can...
BEYA Selection Process
WHAT THE SELECTION PANEL LOOKS FOR IN EACH NOMINEE
 Unique; may be a pioneer in their
field.
 Sub...
BEYA Selection Process
INTEGRITY OF PROCESS

 Key Objectives: Highlight individual
achievement, celebrate personal excell...
Award Category
DESCRIPTIONS
 Candidate Submission Complexities
‒

‒

Multiple Candidates  Same Category
• Stellar candid...
Nomination Package Preparation Tips:
General Logistics – Overview
 Step by Step Review of
Nomination Packet
 Tips to Con...
Nomination Package Preparation Tips:
General Logistics – How to Apply
How Do I Get Started?
• Embrace the nomination proce...
Nomination Package Preparation Tips:
General Logistics – How to Apply
What is Required to Complete the
Nomination Package?...
Nomination Package Preparation Tips:
General Logistics – Checklist
 Checklist
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

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Cover Page
Table o...
Nomination Package Preparation Tips:
General Logistics – Checklist
 Checklist




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Cover Page
Table o...
Nomination Package Preparation Tips:
Nomination Form





Most Recent Nomination Form
Completeness of form
Missing inf...
Nomination Package Preparation Tips:
Current Biography or Resume
 Strongly recommend BOTH biography AND resume
‒ Biograph...
Nomination Package Preparation Tips:
Full Job Description or CV
 Full job description or curriculum vitae (CV) of should ...
Nomination Package Preparation Tips:
Organizational Chart
 The Content of this section should shows nominee’s
leadership ...
Nomination Package Preparation Tips:
Organizational Chart

D

February 6-8, 2014 |
Nomination Package Preparation Tips:
Organizational Chart
 The Organizational chart should show a
direct line from the CE...
Nomination Package Preparation Tips:
Organizational Chart
VP

Finance

Research &
Development

Human Resources

Operations...
Nomination Package Preparation Tips:
Papers and Articles
 Papers/Journals/Patents/Articles by and/or about the nominee
‒ ...
Nomination Package Preparation Tips:
Letter of Recommendation
Structure
Content
• Create a LOR section
• Create a LOR tabl...
Nomination Package Preparation Tips:
Letter of Recommendation
Table of Contents:

John Doe

Chief Executive Officer

Jane ...
Nomination Package Preparation Tips:
Other Supporting Material
 Represent the nominee‟s impact, influence and involvement...
Nomination Package Preparation Tips:
CD
CRITICAL REQUIREMENT
 CD containing an electronic copy of the complete nomination...
Nomination Package Preparation Tips:
Photograph
 Professional photographs
 Professional Attire should be worn
‒ Business...
Nomination Package Preparation Tips:
Photograph
 Specifications for photographs:
– Color or black & white photographs – m...
Website
 Complete Nomination Package can be downloaded from CCG website :

NEW! Nomination Packet
Online Application

27
...
Summary

Your Package is:
Your Story   Be excellent!
Your Candidate Be complete
Your Reputation  Be consistent
Your ...
Questions?

29
February 6-8, 2014 |
Workshop Agenda
 BEYA Selection Process
 Award Category Descriptions
 Nomination Package Preparation Tips
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–
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–...
Nominating a Winner: Your Package is Your Candidate
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Nominating a Winner: Your Package is Your Candidate

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Nominating a Winner: Your Package is Your Candidate

Career Communications Group is committed to selecting and reviewing the most talented and accomplished leaders in STEM. Our selection committee gets the opportunity, each year, to meet these candidates through nomination packages. We want to ensure that your candidate’s values, contributions, and talents are clearly expressed. This workshop will provide government, military and corporate communities with a step-by-step review of designing a nomination package that conveys the greatness of your organization. As many of you know, becoming a BEYA winner is a highly respected honor that reflects appreciation and commitment to honoring service, diversity, and outstanding leadership.

At the end of the workshop, participants will be able to:

a) Review the selection and award process
b) Examine best practices and recommendations
c) Identify Nomination Package preparation tips
d) Access resources and support

Published in: Business, Technology
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  • EXPLANATION OF PROCESSThe selection panel is chosen by Dr. Tyrone Taborn, Chairman and CEO of Career Communications Group, Inc., and is comprises government, military, and corporate leaders from all parts of the science and technical community nationwide. Panel members are group into sub-committees by award categories and required to attend a day-and-a-half selection committee meeting to review and score the packages in their category.Each panel member will read through all of the nomination packages in their assigned categories and seek out individuals with outstanding achievements, keeping in mind relative strengths and weaknesses of each candidate within a category. EXPLANATION OF PROCESS (cont.)All candidates are ranked and scored by categories. The subcommittee members are then encourage to discuss/debate these rankings to ensure that both subjective and objective information has been considered. It is important to note that the final subcommittee ranking is not based solely on objective scoring.Once the subcommittee comes to consensus on their top 2 – 3 candidates, they will prepare a brief presentations of these candidates and presented their recommendations to the entire selection panel.If applicable, the subcommittee members will also recommend nominees from their categories to be considered as the Black Engineer of the Year.All of the recommendations are then submitted to the executive committee for final review and selection.
  • So here is the nomination formMake sure you have the latest form downloaded from the BEYA websiteEnsure that all the fields are filled in completely and the information on the form is consistant with the information throughout the packageUnderstand that your HR system may have a standard job title but the person may list a professional title (Mechanical Engineer vs Lead ME, Surface Mount Technologies)The nominator should be someone that knows and can vouch for the candidate. Its important to have the nominators correct title. It shows that the work that the candidate is performing is being recognized and is important to the success of the business or military operations they are invovled with.If they are handwritten, please make sure they are legible, we prefer types, except the signature of the nominee.
  • Org charts are important. It gives the selection committee to see where the candidate is in the organization and what responsibility they may have. Not every candidate will have an organization they are managing and the committee is aware of these and takes into account the award category and the appropriateness of the candidates responsibility, so for instance, if we are reviewing the managerial leadership award, we will probably weigh the breadth and depth of the nominees reach more heavily than a canidate for most promising engineer.
  • The Quality of content, the levels and the quantity demonstrate the overall company support for the nominee.This should be a separate tab in the nomination book with a table of contents with the person (name, title) in order as they appear in the section. Separate the company, customers and business partners letters from the community letters; use company stationery and make sure they are signed. The Selection Committee is composed of non-technical as well as technical people, so write the letters to be easily understood by any lay person. Try to keep the letter to one page and do not to use acronyms. Please write out everything because people who are not familiar with your business may not understand what the acronym mean.Quantify wherever you can! If you can measure the nominee’s positive impact, please do! Numbers are more impressive than general statements.Address the letter to the appropriate Selection Committee (BEYA, WOC, etc.) and make sure it has a current date.The letter should address the category the nominee is being submitted for and not just a general letter or a letter that was written for a different recognition.Do not use form letters or reuse statements, sentences in multiple letters
  • Please refer to the “Preparing an application” section of the brochure or CCG website for detailed photo specs.Nominee should be in conservative, professional attire (business attire for women, blue/black suit and tie for men, or military attireSpecifications for photographs:Color or black & white photographs – maximum size 8”x10”; minimum size 5”x7”Digital photographs – High-resolution only. Minimum 300 dpi resolution. EPS, JPEG, or TIFF format. Minimum size 5”x7”. Please DO NOT send photos in Microsoft Word or in PowerPoint. Save files as “firstname_lastname.filetype.” such as John_Smith.jpgDO NOT send inkjet printouts of photosMake sure the photograph is a good representation of the nominee as well as the organization (company, military branch, educational institution, etc.)
  • Nominating a Winner: Your Package is Your Candidate

    1. 1. NOMINATING A WINNER: YOUR PACKAGE IS YOUR CANDIDATE Angela Barbee-Hatter General Motors BEYA Selection Committee Chairperson February 6-8, 2014 | Dan Ellerman Northrop Grumman BEYA Selection Committee Member February 6-8, 2014 |
    2. 2. Nominating a Winner: Your Package is Your Candidate Purpose of Awards To Recognize the Most Talented and Accomplished Leaders in STEM At the end of workshop: 2 A February 6-8, 2014 |
    3. 3. Workshop Agenda  BEYA Selection Process  Award Category Descriptions  Nomination Package Preparation Tips – – – – – – – – 10 min 5 min 65 min General logistics Nomination Form Bio, Resume, and Job Description Organization Chart Technical Papers / Journals / Articles Letter of Recommendation Other Supporting Material and CD Photo Requirement  Website  Summary / Q & A 10 min 3 A February 6-8, 2014 |
    4. 4. BEYA Selection Process Selection Committee Identification Sub-committee determines top 3 candidates by consensus Top candidate presentation prepared for entire selection committee Form subcommittee teams based on award categories Top nominees discussed among subcommittee teams examining subjective and objective information Sub-committee may make recommendation for the Black Engineer of the Year Awardee, if applicable Award submission review by individual committee members Sub-committee members rate and rank candidates All recommendations are submitted to the executive committee for final review 4 D February 6-8, 2014 |
    5. 5. BEYA Selection Process WHAT THE SELECTION PANEL LOOKS FOR IN EACH NOMINEE  Unique; may be a pioneer in their field.  Substantial Sphere of Influence, including financial, managerial, and cross-functional responsibility.  Respected within their organization and has substantial internal and external leadership support.  Role Models; a leader working in any area of science, engineering and technology  Able to Excite Students, as well as government, military, and corporate communities  Individuals who have Overcome Adversity and/or are the first (or one of few) in their field  Innovator in technology or management of technology or both. 5 A February 6-8, 2014 |
    6. 6. BEYA Selection Process INTEGRITY OF PROCESS  Key Objectives: Highlight individual achievement, celebrate personal excellence and create role models.  Committee’s Goal: Select the best people for every award Note: Committee members may exclude themselves from the scoring process of candidates from their own company or military branch to ensure that there is no bias in the selection process. 6 A February 6-8, 2014 |
    7. 7. Award Category DESCRIPTIONS  Candidate Submission Complexities ‒ ‒ Multiple Candidates  Same Category • Stellar candidate gets buried • Appearance of “stacking the deck” Same Candidate  Multiple Categories • Appear indecisive • Causes redundancy for Selection Committee  Internal Pre-screening ‒ ‒ Competitive Awards • Focus on select few with greatest potential • Consider internal recognition for candidates not submitted Non-Competitive Recognition • Ex: MDTL • Limit number of submission 7 A February 6-8, 2014 |
    8. 8. Nomination Package Preparation Tips: General Logistics – Overview  Step by Step Review of Nomination Packet  Tips to Convey Candidate’s Contributions, Talents, and Overall Accomplishments  Package Submission  Checklist  Website 8 D February 6-8, 2014 |
    9. 9. Nomination Package Preparation Tips: General Logistics – How to Apply How Do I Get Started? • Embrace the nomination process as something that is valuable • Enlist senior executives and employee resource groups • Send out a call for nomination within your organization • Create an internal interview group to select candidates from whom your organization will submit nomination packages 9 A February 6-8, 2014 |
    10. 10. Nomination Package Preparation Tips: General Logistics – How to Apply What is Required to Complete the Nomination Package? Timeline: Gathering the Nominee Information After Nomination 10 A February 6-8, 2014 |
    11. 11. Nomination Package Preparation Tips: General Logistics – Checklist  Checklist             Cover Page Table of Content Cover letter / Reason for nomination Nomination form Current biography or resume Full job description or curriculum vitae Organizational Chart Papers and articles by and / or about the nominee Letters of recommendation Other significant supporting materials CD containing an electronic copy of the complete nomination package Recent color photograph 11 A February 6-8, 2014 |
    12. 12. Nomination Package Preparation Tips: General Logistics – Checklist  Checklist             Cover Page Table of Content Cover letter / Reason for nomination Nomination form Current biography or resume Full job description or curriculum vitae Organizational Chart Papers and articles by and / or about the nominee Letters of recommendation Other significant supporting materials CD containing an electronic copy of the complete nomination package Recent color photograph Incomplete Packages Are Disadvantaged And May Be Rejected What is What’s your story? How is significant it unique? about accomplishments? …Supporting Data …Endorsements … Recognitions Complete Package 12 A February 6-8, 2014 |
    13. 13. Nomination Package Preparation Tips: Nomination Form     Most Recent Nomination Form Completeness of form Missing information creates issue Discrepancies between the form and information in the detailed package  Importance of Nominator ‒ Relevance of position/level in the organization/military branch 13 D February 6-8, 2014 |
    14. 14. Nomination Package Preparation Tips: Current Biography or Resume  Strongly recommend BOTH biography AND resume ‒ Biography should: • Tell a story of your journey  not just career but personal background • Highlight what makes you unique; what will inspire • Concise; to the point  Recommended length = 2 pages or less ‒ Resume should: • • • • • Include clear, comprehensive timeline of assignments  explain gaps Indicate promotions or lateral move High-level description of responsibilities and what was accomplished Use general terminology, not internal corporate or military jargon Include education and training dates, school, degree(s) and/or certificate(s) 14 A February 6-8, 2014 |
    15. 15. Nomination Package Preparation Tips: Full Job Description or CV  Full job description or curriculum vitae (CV) of should include details of current job assignment ‒ ‒ ‒ ‒ ‒ ‒ Specific responsibilities Budget Span of control Sphere of influence Indirect organization …etc.  Recommended length ~ two (2) to three (3) paragraphs 15 A February 6-8, 2014 |
    16. 16. Nomination Package Preparation Tips: Organizational Chart  The Content of this section should shows nominee’s leadership chain of command.  The Organization Chart should show where the nominee is in the overall organization.  Can show additional organization chart overall company organization and the relation to the nominees organization. 16 D February 6-8, 2014 |
    17. 17. Nomination Package Preparation Tips: Organizational Chart D February 6-8, 2014 |
    18. 18. Nomination Package Preparation Tips: Organizational Chart  The Organizational chart should show a direct line from the CEO to where you are in the organization President / CEO (photo)  Pictures should be used  The Committee prefers to see this kind of Org Chart. Senior Vice President (photo) You (photo) 18 D February 6-8, 2014 |
    19. 19. Nomination Package Preparation Tips: Organizational Chart VP Finance Research & Development Human Resources Operations Product Marketing Include the Org Chart that shows your organization. 19 D February 6-8, 2014 |
    20. 20. Nomination Package Preparation Tips: Papers and Articles  Papers/Journals/Patents/Articles by and/or about the nominee ‒ Include high-level summary or technical abstract ‒ Spell out acronyms ‒ Highlight candidates names in publication ‒ Think about relevance of publication as it relates to the award • Quality over quantity • More is not necessarily better 20 A February 6-8, 2014 |
    21. 21. Nomination Package Preparation Tips: Letter of Recommendation Structure Content • Create a LOR section • Create a LOR table of contents • Secure letters from various levels of the organization • Secure letters from external customers and other stakeholders (group the various sources) • Letter should be 1 page in length • Letter must be signed • Quality of content and specifics of interactions with candidate • Quantify achievements • Avoid “form” letters • Use easy to read language • Spell acronym on the first usage • Ensure the letter is address to the proper committee and identifies award category 21 D February 6-8, 2014 |
    22. 22. Nomination Package Preparation Tips: Letter of Recommendation Table of Contents: John Doe Chief Executive Officer Jane Doe Senior Vice President, Engineering Mary Doe Vice President, Human Resources William Doe Director Supply Chain Lynne Doe Manager, Engineering and Technology Note: Individual letters should appears in the order of your table of contents. 22 D February 6-8, 2014 |
    23. 23. Nomination Package Preparation Tips: Other Supporting Material  Represent the nominee‟s impact, influence and involvement in the success of others and of their accomplishments.  Pictures of the nominee „in action‟ i.e.: talking to employees, students, with customers, staff, etc.  Award and Recognition ‒ Highlight the person receiving recognition ‒ Should be recent  within past 5 years or so ‒ Picture of plaques, trophies, etc. or copies of certificates 23 A February 6-8, 2014 |
    24. 24. Nomination Package Preparation Tips: CD CRITICAL REQUIREMENT  CD containing an electronic copy of the complete nomination package (including digital photograph in separate file) 24 A February 6-8, 2014 |
    25. 25. Nomination Package Preparation Tips: Photograph  Professional photographs  Professional Attire should be worn ‒ Business attire for women ‒ Dark suit and tie for men ‒ Military service dress uniforms  Specifications for photographs: – Include Color or B&W print (5”x7” – 8”x10”) – Digital photographs • High-resolution only (>300DPI) • EPS, JPEG, or TIFF format.  Do not send Ink Jet Printouts 25 D February 6-8, 2014 |
    26. 26. Nomination Package Preparation Tips: Photograph  Specifications for photographs: – Color or black & white photographs – maximum size 8”x10”; minimum size 5”x7” – Digital photographs – High-resolution only. Minimum 300 dpi resolution. EPS, JPEG, or TIFF format. Minimum size 5”x7”. Please DO NOT send photos in Microsoft Word or in PowerPoint. Save files as “firstname_lastname.filetype.” such as John_Smith.jpg – DO NOT send inkjet printouts of photos 26 D February 6-8, 2014 |
    27. 27. Website  Complete Nomination Package can be downloaded from CCG website : NEW! Nomination Packet Online Application 27 A February 6-8, 2014 |
    28. 28. Summary Your Package is: Your Story   Be excellent! Your Candidate Be complete Your Reputation  Be consistent Your Brand – Be notable 28 A February 6-8, 2014 |
    29. 29. Questions? 29 February 6-8, 2014 |
    30. 30. Workshop Agenda  BEYA Selection Process  Award Category Descriptions  Nomination Package Preparation Tips – – – – – – – – 10 min 5 min 65 min General logistics (Angela) Nomination Form (Dan) Bio, Resume, and Job Description (Angela) Organization Chart (Dan) Technical Papers / Journals / Articles (Angela) Letter of Recommendation (Dan) Other Supporting Material and CD (Angela) Photo Requirement (Dan)  Website  Summary / Q & A 10 min 31 A February 6-8, 2014 |

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