Extraordinary Virtual Presentations


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Technology has provided us with great opportunities to connect in faster and more efficient ways. Using webinars, online learning, and conference tools allow organizations to reach more people, cut costs, and increase information efficiency. How do we increase the quality of these experiences? What are best practices for keeping virtual participants engaged? What are some of the best platforms to launch these experiences? This workshop will share tools, techniques, and best practices to be a dynamic virtual presenter and ensure that your team or group receives and retains the critical information.
Learning Objective: Increase technical capacity to use online learning tools
At the end of this workshop, participants will be able to:
a. List tips to create dynamic presentations
b. Identify interactive tools and techniques to engage participants
c. Explore how to follow up and survey participants
d. Identify when to use different types of meetings and online learning approaches

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  • Break the room up into 5 groupsHave each group identify 9 characteristics for each categoryPresent and list
  • There are different behaviors for both presenters and participants of virtual presentations driven by the presentation delivery environment. Therefore different actions are required by both the presenter and the participant. Ask and record the answer. What fact or prevalent opinion governs the delivery of a live presentation
  • P= PossibleH=How
  • Extraordinary Virtual Presentations

    1. 1. October 17–19, 2013 EXTRAORDINARY VIRTUAL PRESENTATIONS Creative Techniques for Dynamic Online Learning and Meeting Experiences Lonney F Gregory, Director Learning Technology & Operations Northrop Grumman Corporation
    2. 2. Learning Objectives • At the end of this workshop, participants will increase their capacity to use online learning tools and be able to: – Describe the elements of a good presentation – Discuss the differences between live, in-person presentations, and virtual presentations – List tips to create dynamic presentations. – Identify interactive tools and techniques to engage participants. – Explore how to follow up and survey participants. – Identify when to use different types of meetings and online learning approaches
    3. 3. What Makes a Good Presentation… Good The ability of the presenter Clarity of the message Thoughtfulness of the charts Motive of the audience Other SME Avoid too much text/images Effectively communicate idea/thought Requirement /want Setting an environment/ seen/heard Articulate Elaborate Easy to understand Good information Videos and sounds Know audience Use and provide examples Images should grab attention/color Meaningful/ Relevant Use of humor Connect to change direct ion if necessary Interact with audience Dialogue box with charts Engage audience interest Prizes/give aways Ask for feedback Recap topic points Variety with charts and relevance Share Make sure # of
    4. 4. Virtual Vs Live, What is Different? The Presenter The Participant Live Virtual Live Virtual Fact/Opinion Therefore Fact/Opinion Therefore
    5. 5. Tips for Delivering Dynamic Virtual Presentations • Dynamic - Always active or changing, Having or showing a lot of energy, relating to motion or physical force • Be prepared, practice, rehearse • Have an agenda – before the meeting! • Have a partner/ producers • Pre-populate polls and other items
    6. 6. Tips for Delivering Dynamic Virtual Presentations • Send participation instructions to participants • Decide on controls: – Audio – Video – Sharing – Uploads and down loads
    7. 7. Tips for Delivering Dynamic Virtual Presentations • Learn the mute  Prior to the need of muting the audience • Remove mute • Set the tone/culture  Audience feels comfortable in responding to questions • Thank the participants during the meeting Acknowledge their contributions
    8. 8. Virtual Presentation Tools & Techniques • Take advantage of the attendance list cal on people by name • Using polling devices only if the answer/results are going to be used • Establish virtual meeting spaces for group collaboration • Do look into the camera if your are using video • Start early. Be the first on the call and greet everyone by name • Recognize as many participants as possible
    9. 9. Virtual Presentation Tools & Techniques Techniques Your Team Polling Multiple Presenters Project Team P X X P X X X X P P X X X x x H Video Share Chat Recording Note Taking Take scheduled Breaks Information Sessions X Producers Co- Facilitator Video Web cam Training X
    10. 10. Follow-up and Follow Through • • • • Formal evaluation for training Voting for actions or decisions Liking or grading for content Thought provokers for training
    11. 11. Meeting Types and Approaches Information sessions Number of People Purpose Amount of preparation Degree of interactivity Actions Required Webinars Training Team Meetings Project Team Meetings
    12. 12. Review and Summary • What behaviors of the live presentation did you observe that are transferable to a virtual presentation? Think Dynamic