Scan, Import, and Automatically File documents to Dropbox with ccScan

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ccScan Advanced for DropBox is best explained with some examples: run unattended jobs to import electronic faxes, upload them to automatically selected DropBox folders, and automatically name the document, all based on information extracted from barcodes and text pattern searches in text obtained through OCR. Or scan documents and automatically create document names and descriptions. Since ccScan is highly configurable it can be applied to many scenarios where opportunities for automation and large time savings are present.

ccScan Advanced features are based upon sophisticated technologies such as barcode detection, OCR, and Text Pattern search with Regular Expressions. These capabilities are applied to both the scanning of paper documents in the paper-based office and the processing of electronic documents in the paperless office.

ccScan Standard for DropBox is similar to ccScan Advanced without the automation capabilities. ccScan Standard is typically used in a paper-based office to efficiently scan paper documents to DropBox. Use ccScan Standard to eliminate wasted time and the following extra steps: scan a document to your PC using any Twain scanner, name the document, create a folder in DropBox, upload the document to DropBox, and finally setting up DropBox document properties such as Description, Visibility, and Sharing mode. Instead, ccScan Standard does all of the above in a single-step operation.

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Scan, Import, and Automatically File documents to Dropbox with ccScan

  1. 1. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXIntroduction A brief introduction to Scanning to Dropbox with ccScan ® a popular document scanning application for an ever-expanding list of repositories and content management systems in the CloudVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 1
  2. 2. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXWhat are Dropbox and ccScan?• What is Dropbox? • Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily • Today, more than 45 million people across every continent use Dropbox to always have their files at hand, share with family and friends, synchronize between computers, phones, and tablets, and work on team projects • For more information, visit Dropbox at www.dropbox.com• What is ccScan? • A production-quality capture application used to scan and import documents directly to Dropbox in an automated, time-saving mannerVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 2
  3. 3. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXTypical Scenario• Typically people that scan documents to Dropbox • First scan to their PC, name the document, use the browser or the Dropbox Windows File Explorer Plug-in to create a folder in Dropbox and upload their document(s), and optionally obtain a shareable link to the document(s) • Obviously this approach takes a lot more time than necessary • The next slide shows how ccScan can eliminate this wasted timeVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 3
  4. 4. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXOptimized Scenario• Is there a better way to scan to Dropbox? • YES, absolutely!• Scan Directly to the Dropbox with ccScan • Eliminate time-consuming intermediate steps • Obtain shareable links directly • Automated the process with ccScan AdvancedVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 4
  5. 5. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXccScan ScreenshotVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 5
  6. 6. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXOne-Step Process• Eliminate Time-Consuming Intermediate Steps • Stop scanning documents to your PC first • Stop creating Dropbox folders manually • Stop uploading scanned documents to Dropbox manually • Stop creating shareable links manually• Instead do all of the above in a single step • Select a scanning job in ccScan • Enter folder name, document name, request shareable link, … • Start job • Done!Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 6
  7. 7. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXAutomate with ccScan Advanced• Separate a stack of multi-page documents automatically with barcodes• Automatically name documents, automatically select/create folders, and automatically enter data in document properties with values • Extracted from one or more barcodes • Obtained with text pattern searches in text retrieved with OCR • Computed from running counters• Barcode values, text search results, and counters are made available in “macros” which can be combined with static text to form complex expressions• Use multiple barcodes and text pattern searches in combination with “conditional macros” to test for different document types and apply rule-based processing• Automation works equally well with scanned paper documents and imported PDFsVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 7
  8. 8. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXAdditional Features• Bulk import capability to upload large amounts of files at once• Pre-configured set of import and scanning jobs can be customized • Create new jobs and/or modify existing jobs • Select the properties the operator should enter and the default values• Use optional Index/QA step • As “error queue” to manually forward documents not processed by automation • To review scan results, insert and delete pages • To enter values into document properties • To redact and annotate documents before storing them• Share a high-throughput scanner in "kiosk" environment with automatic logout• Daily audit log in script-language friendly formatVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 8
  9. 9. SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO DROPBOXNext Step To learn more about ccScan for Dropbox or download a free trial please visit http://www.capturecomponents.com/products/ccScanForDropbox.html or email Capture Components LLC at sales@capturecomponents.comVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 9

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