Scan, Import, and Automatically File documents to Box with ccScan
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Scan, Import, and Automatically File documents to Box with ccScan

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ccScan Advanced for Box is best explained with some examples: run unattended jobs to import electronic faxes, upload them to automatically selected Box folders, and automatically name the document, ...

ccScan Advanced for Box is best explained with some examples: run unattended jobs to import electronic faxes, upload them to automatically selected Box folders, and automatically name the document, all based on information extracted from barcodes and text pattern searches in text obtained through OCR. Or scan documents and automatically create tag words or document descriptions. Since ccScan is highly configurable it can be applied to many scenarios where opportunities for automation and large time savings are present.

ccScan Advanced features are based upon sophisticated technologies such as barcode detection, OCR, and Text Pattern search with Regular Expressions. These capabilities are applied to both the scanning of paper documents in the paper-based office and the processing of electronic documents in the paperless office.

ccScan Standard for Box is similar to ccScan Advanced without the automation capabilities. ccScan Standard is typically used in a paper-based office to efficiently scan paper documents to Box. Use ccScan Standard to eliminate wasted time and the following extra steps: scan a document to your PC using any Twain scanner, name the document, create a folder in Box, upload the document to Box, and finally setting up Box document properties such as Description, Tags, and Sharing mode. Instead, ccScan Standard does all of the above in a single-step operation.

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Scan, Import, and Automatically File documents to Box with ccScan Scan, Import, and Automatically File documents to Box with ccScan Presentation Transcript

  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXIntroduction A brief introduction to Scanning to Box with ccScan® a popular document scanning application for an ever-expanding list of repositories and content management systems in the CloudVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 1
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXWhat are Box and ccScan?• What is Box? • Box is an increasingly popular online collaboration platform located at www.box.com • Box makes it simple for businesses to share, manage and access all their content online• What is ccScan? • A production-quality capture application used to scan and import documents directly to Box in an automated, time-saving mannerVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 2
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXTypical Scenario• Typically people that scan documents to Box • First scan to their PC, then use the browser to create a folder in Box and upload their document(s) • And finally they use the browser to set Box document properties such as description, sharing mode, etc • Obviously this approach takes a lot more time than necessary • The next slide shows how ccScan can eliminate this wasted timeVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 3
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXOptimized Scenario• Is there a better way to scan to Box? • YES, absolutely!• Scan Directly to the Box with ccScan Standard • Eliminate time-consuming intermediate steps • Set Box document properties immediately • Automated the process with ccScan AdvancedVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 4
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXccScan ScreenshotVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 5
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXOne-Step Process• Eliminate Time-Consuming Intermediate Steps • Stop scanning documents to your PC first • Stop creating Box folders manually • Stop uploading scanned documents to Box manually • Stop setting Box document properties afterwards• Instead do all of the above in a single step • Select a scanning job in ccScan • Enter folder name, document name, description, tags, … • Start job • Done!Visit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 6
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXBox Properties• Set Box Document Properties Immediately • Enter Box Properties while scanning instead of adding them later • Either enter new values or use default values • Supported Box properties • Folder name, Document name, • Description, Comment, One or more descriptive tags • Action to take when document already exists • How to share the document • One or more email addresses to send sharing notifications to • Text of the notification email, Access passwordVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 7
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXAutomate with ccScan Advanced• Separate a stack of multi-page documents automatically with barcodes• Automatically name documents, automatically select/create folders, and automatically enter data in document properties with values • Extracted from one or more barcodes • Obtained with text pattern searches in text retrieved with OCR • Computed from running counters• Barcode values, text search results, and counters are made available in “macros” which can be combined with static text to form complex expressions• Use multiple barcodes and text pattern searches in combination with “conditional macros” to test for different document types and apply rule-based processing• Automation works equally well with scanned paper documents and imported PDFsVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 8
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXAdditional Features• Bulk import capability to upload large amounts of files at once• Pre-configured set of import and scanning jobs can be customized • Create new jobs and/or modify existing jobs • Select the properties the operator should enter and the default values• Use optional Index/QA step • As “error queue” to manually forward documents not processed by automation • To review scan results, insert and delete pages • To enter values into document properties • To redact and annotate documents before storing them• Share a high-throughput scanner in "kiosk" environment with automatic logout• Daily audit log in script-language friendly formatVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 9
  • SCAN, IMPORT, AND AUTOMATICALLY FILE DOCUMENTS TO BOXNext Step To learn more about ccScan for Box or download a free trial please visit http://www.capturecomponents.com/products/ccScanForBox.html or email Capture Components LLC at sales@capturecomponents.comVisit the ccScan Website Scan, Import, and Automatically File documents to the Cloud 10