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Sdbta Presentation On Plog

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A case study on Single Use credit cards used for hotel direct bills.

A case study on Single Use credit cards used for hotel direct bills.

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Sdbta Presentation On Plog Presentation Transcript

  • 1. WHAT TRAVEL PAYMENT IS ALL ABOUT.Single Use Account - Case StudySan Diego BTA MeetingMarch 29, 2012Rick Wakida, SVBTA PresidentCJ Bolander, Account Management, AirPlus International March 29, 2012 P. 1
  • 2. Agenda1. Background2. Problem & Solution3. Implementation & Refinement4. Benefits5. Q & AAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 2
  • 3. Background Small P-Card program  Limited small number of individual cards Employees paid for hotels and expensed for reimbursement  Using personal cards  Difficult for international employees Direct Bills at preferred hotels required reconciliation  Standard reconciliation processAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 p. 3
  • 4. Problem Demand for hotel billing at preferred hotels with no direct billing set up Demand for hotel billing in locations with no preferred hotelsAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 4
  • 5. Solution Purchase Log (P-Log) MasterCard acceptability – 31 million merchants globally Control through limiting Merchant Category Codes (MCC) Additional controls  Set needed limit  Account expiration  Ability to edit, cancel, review, refax Fax front/back image of card on fax to hotel, customization available Customized Reconciliation ReportAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 5
  • 6. Design Up to 10 user defined fields to meet individual company’s needs  All user defined fields are available for reporting needs in addition to standard fields Drop down lists available for easy data capture Ability to limit number of characters in a field 254 characters available per field Processing can be done by agency or by client Manual or automated based products are availableAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 6
  • 7. Design Room and Tax only Please call Mary Smith with any questions 714-222-2222AIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 7
  • 8. Design Mary Smith at 1-714-222-2222 with a questionsAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 8
  • 9. Implementation Requested needed credit line Define reporting fields needed for reconciliation  Traveler’s Name  Cost Center  Type of Traveler  Trip Purpose  Hotel Confirmation Number  Approving Manager Design custom procedureAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 9
  • 10. Refinement No locator or confirmation number as Travel Office unable to book in GDS Needed credit card to guarantee in GDSAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 10
  • 11. Benefits Eliminate existing direct bill accounts Eliminate new direct bill applications Customized reporting with User Defined fields for reconciliation Consolidate multiple payments to a single payment per billing cycle Vendor paid faster Moving direct bill to the P-CardAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 11
  • 12. Questions and AnswersAIRPLUS. WHAT TRAVEL PAYMENT IS ALL ABOUT. March 29, 2012 P. 12