NOVI FLEET APPLICATIONS OF      AVL TECHNOLOGYPresentation to Michigan Department of Transportation              Roadway O...
Objectives     Business case for AVL in municipal operations     Procurement review & vendor selection     System admin...
Business Drivers    √ Address escalating public expectations    √ Fact based reporting    √ Improved accountability    √ A...
RFP Design Considerations                      Hosted                                       Reporting     Equipment       ...
Key RFP Selection Criteria     Independent administration     Predictable cost structure     Vendor experience alignmen...
PreCise Mobile Resource Management    Subsidiary of Force America Services 5,000 AVL units             City AVL self-ins...
Today’s AVL Equipped Vehicle Fleet    7 Departments                           Police    84 Vehicles                       ...
System Administration:    Device Installations     Model 101 Units       GPS Receiver + Cellular Data Modem       Colle...
System Administration:    Device Installations     Model 301 Units       GPS Receiver + Cellular Data Modem       Colle...
System Administration: Model 301 Units Event Capture10                                                      10
System Administration      Hosted Application        Administrators set user accounts / assets / fleets        Set user...
System Administration      Set asset position collection parameters      Change in     Distance      Time     Vehicle    ...
System Administration      Login Administration        Logins created by admin for each authorized user        Accessib...
System Administration      AVL Assignment to Vehicle Assets14                                          14
System Administration: AVL Unit Health Checks15                                                     15
System Administration     Solution Acquisition + O&M = Total Ownership Cost                                Data Plan Optio...
System Applications17                           17
System Applications  Active Monitoring                      Passive Monitoring       Real-Time Position Maps           ...
System Applications : Active Monitoring  Active Monitoring       Real-Time Position Maps (Demo – All Company Assets)  E...
System Applications : Dashboard Monitoring20                                                  20
System Applications: Passive Monitoring Geofence Activity      Geofences = Polygons represented City       defined servi...
System Applications: Passive Monitoring Route Completion      Routes = Groups of      Geofences      Route Complete* = ...
System Applications: Passive Monitoring                                  Historical Map Replay                           ...
System Applications: Future Plans Material Usage Reporting  5100 Controller Relays      Sensor calibrations            ...
Lessons Learned      Two-Staged Deployment        Focus initially on track-trace operations during year #1        Add s...
Contact Information Rob Hayes P.E., DPS Director          Rob Petty, Chief Information Officer      248.735.5606       ...
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City of Novi AVL Applications for Fleet Management

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The City of Novi describes how it uses AVL technology to improve the level of service, performance, and accountability within its vehicle fleet.

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City of Novi AVL Applications for Fleet Management

  1. 1. NOVI FLEET APPLICATIONS OF AVL TECHNOLOGYPresentation to Michigan Department of Transportation Roadway Operations Team Presented by City of Novi’s Departments of Public Services & Information Technology December 3, 2012 Slides Prepared & Authored by Christopher Blough, MPA, PMPProject & Applications Manager - City of Novi, Information Technology
  2. 2. Objectives  Business case for AVL in municipal operations  Procurement review & vendor selection  System administration  System applications  Active Monitoring  Passive Monitoring  Future Intentions2 2
  3. 3. Business Drivers √ Address escalating public expectations √ Fact based reporting √ Improved accountability √ Advance operational efficiencies √ Promote unified fleet management3 3
  4. 4. RFP Design Considerations Hosted Reporting Equipment Application Capabilities Service Unique Uniform Fleet System Management Capabilities4
  5. 5. Key RFP Selection Criteria  Independent administration  Predictable cost structure  Vendor experience alignment  Uniform fleet management capabilities  OEM AVL equipment & warranty  Application hosting experience  Relevant expertise5 5
  6. 6. PreCise Mobile Resource Management Subsidiary of Force America Services 5,000 AVL units  City AVL self-installs Complementary client mix  Incorporates client GIS data  Municipal DPS/DPW (130)  AVL unit models  County RCs (Bay, Livingston)  Model 101  State DOTs (WI,WA)  Model 301 Supports connections to FA  Configurable positioning 5100 controllers parameters by asset/fleet 3-year OEM warranty  AVL position history tied to Data plan pooling / no term asset not unit Fixed application access fee per  Customized user defined AVL unit – not per user geofences6 6
  7. 7. Today’s AVL Equipped Vehicle Fleet 7 Departments Police 84 Vehicles 20 54 Users DPS Fire 34 12 City of Novi Senior AVL Fleet Transit Community 5 84 vehicles Development 9 Assessing Parks/Rec 3 17 7
  8. 8. System Administration: Device Installations  Model 101 Units  GPS Receiver + Cellular Data Modem  Collects: Position, Speed, Heading, Time, Ignition-On  2 Additional Inputs  Stores data when network coverage is marginal  Environmental (-22 F to 140 F) & water resistant  In vehicle cab mounting recommended8 8
  9. 9. System Administration: Device Installations  Model 301 Units  GPS Receiver + Cellular Data Modem  Collects: Position, Speed, Heading, Time, Ignition-On  37 Events Can Be Logged (controller)  Stores data when network coverage is marginal  Environmental (-22 F to 140 F) & water resistant  In vehicle cab mounting recommended9 9
  10. 10. System Administration: Model 301 Units Event Capture10 10
  11. 11. System Administration  Hosted Application  Administrators set user accounts / assets / fleets  Set user access rights to application functions & fleets  Establish alerts (all vehicles) Excessive Speed Power Loss Excessive Idle Operating During Inside / Outside Low Voltage Off Hours Geofence11 11
  12. 12. System Administration  Set asset position collection parameters Change in Distance Time Vehicle Directional Traveled Interval Stop Bearing 700 yards 20 Event Δ > 40 seconds < 2 mph12 12
  13. 13. System Administration  Login Administration  Logins created by admin for each authorized user  Accessible by users immediately  Password changed by user upon initial login  User login access report available13 13
  14. 14. System Administration  AVL Assignment to Vehicle Assets14 14
  15. 15. System Administration: AVL Unit Health Checks15 15
  16. 16. System Administration Solution Acquisition + O&M = Total Ownership Cost Data Plan Options (unit/month) 5 mb - $20.00 Unlimited - $27.99 Application AVL Unit + Antenna Service Hosting Acquisition Network Access $350 + $50 (101 unit) Total Fee $650 + $50 (301 unit) (Unit/month) additional sensors System $10.83 (as necessary) Cost16 16
  17. 17. System Applications17 17
  18. 18. System Applications  Active Monitoring  Passive Monitoring  Real-Time Position Maps  Route Completion  Dashboard  Geofence Activity  Exception Events/Alerts  Vehicle Idle  Historical Position Maps  Excessive Speed  Stop Report  Operations During Off-Hours  Material Usage (Future)  Power Loss  Maintenance Exception  FORCE Controller Alerts (62)18 18
  19. 19. System Applications : Active Monitoring  Active Monitoring  Real-Time Position Maps (Demo – All Company Assets)  Exception Alerts19 19
  20. 20. System Applications : Dashboard Monitoring20 20
  21. 21. System Applications: Passive Monitoring Geofence Activity  Geofences = Polygons represented City defined service operations areas (e.g. snow routes, subdivisions)  GIS data imported to reflect 1,800 geofence areas  Asset activities recorded within each21 21
  22. 22. System Applications: Passive Monitoring Route Completion  Routes = Groups of Geofences  Route Complete* = Vehicle occupies space in polygon  GIS data imported to reflect 7 snow plow routes - 1,800 geofences)  Asset activities recorded within each area22 22
  23. 23. System Applications: Passive Monitoring  Historical Map Replay  City-wide Fleet  Department  Asset  Time stamped trail23 23
  24. 24. System Applications: Future Plans Material Usage Reporting  5100 Controller Relays  Sensor calibrations  Spreader Status  5100 controller  Prewet Spread Rate configurations  Air/Road Temperature  Limited inputs on current  Diver ID vehicle fleet – non 5100  Downblade Pressure controllers limited to 2 inputs24 24
  25. 25. Lessons Learned  Two-Staged Deployment  Focus initially on track-trace operations during year #1  Add sensors after initial season of deployment  User Acceptance Testing  Require vendor to perform user acceptance testing on-site  Train your own staff to perform installs on your own equipment  Update Personnel Polices for AVL Systems  Sensor Additions  Require vendor to evaluate ALL existing vehicles prior to ordering/configuring sensors  Plan on re-calibrating and testing sensors prior to next season25 25
  26. 26. Contact Information Rob Hayes P.E., DPS Director  Rob Petty, Chief Information Officer  248.735.5606  248.735.5605  rhayes@cityofnovi.org  rpetty@cityofnovi.org Matt Wiktorowski, Field Operations  Chris Blough, GIS / IT Project Manager Senior Manager  248.347.3279  248.735.5634  cblough@cityofnovi.org  mwiktorowski@cityofnovi.org26 26

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