Introductions to spreadsheets
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Introductions to spreadsheets

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Introductions to spreadsheets Introductions to spreadsheets Presentation Transcript

  • Introduction to Spreadsheets
  • What are Uses of Spreadsheets?
    Prepare budgets
    Maintain student grades
    Prepare financial statements
    Analyze numbers
    Manage inventory
    Make forecasts
  • Advantages of Spreadsheets
    Forecasting and making decisions
    Fast and efficient
    Automatically recalculates
  • What-if Analysis
    A spreadsheet tool used to play out different situations to determine the outcome
  • Parts of the Spreadsheet Window
    Active cell
    cells
    Column C
    Row 5
  • Entering Data into a Spreadsheet
    Labels
    Alphabetical text
    Values
    A number
    Formulas
    Statement that performs a calculation
    Functions
    Built-in formula that is a shortcut for common calculations
  • Identifying Labels and Values
    labels
    values
  • Identifying Formulas and Functions
    formula
    The result of the formula
    function
    The result of the function
  • Identifying Parts of a Spreadsheet Formula
    mathematical operators
    =B2+C2+D2
    equal sign—first part of any spreadsheet formula
    cell reference/address—made up of the column heading and the row number
  • Identifying Parts of a Spreadsheet Function
    =SUM(B2:B6)
    name of function
    range
    equal sign
  • Mathematical Operators
    + addition
    - subtraction
    * multiplication (asterisk)
    / division (slash or diagonal)
  • Spreadsheet Functions
    Function NameDescription
    AVERAGE Average of arguments.
    COUNT Counts the number of cells in a range.
    IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true.
    MAX Maximum value of range of cells.
    MIN Minimum value of range of cells.
    ROUND Rounds a number to a specified number of digits.
    SUM Totals a range of cells.
  • Relative and Absolute Referencing
    Relative
    cells that change when they are copied into other cells
    Absolute
    cells that do not change regardless of where it is copied
  • Changing Column Width
    1. Position cursor between column headings.
    2. Make sure your cursor changes to cross-hairs.
    3. Click and drag to the right.
    Shortcut: double-click between the column headings!
  • Changing Row Height
    1. Position cursor between row headings.
    2. Make sure your cursor changes to cross-hairs.
    3. Click and drag down.
    Shortcut: double-click between the row headings!
  • Formatting Cells with Enhancements
    underline
    shading
    font size
    bold
    borders
  • Numeric Formatting
    decimal
    currency
    general
  • Print Orientations
    Portrait
    A paper orientation that is taller than it is wide.
    Landscape
    A paper orientation that is wider than it is tall.
  • Print Options
    without gridlines
    with gridlines
  • Printing Column and Row Headings
    without column and row headings
    with column and row headings
  • Print Showing Formulas
    formulas displayed
    formulas NOT displayed
  • Printing Selected Areas
    highlight desired area, choose option to print selected area (according to your software)
  • Graphing
    bar graph
    used to compare the values of various items
    line graph
    useful for plotting trends
    area graph
    like a “filled in” line graph. Used to track changes over time
    pie graph
    used to represent the percentage each item contributes to the total
  • Types of Charts/Graphs