Quick Steps• Quick Steps is a new feature in Microsoft Outlook 2010 that applies multiple actions at the same time to email messages.• This helps you quickly manage your mailbox.• e.g. if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task.
Create a Quick Step• In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click the Create New Quick Step.• Click an action type from the list or click Custom.• In the Name box, type a name for the new Quick Step.• Click the icon button next to the Name box, click an icon, and then click OK.• Under Actions, choose an action that you want the Quick Step to do. Click Add Action for any additional actions.• To create a keyboard shortcut, in the Shortcut key box, click the keyboard shortcut that you want to assign.• Note New Quick Steps appear at the top of the gallery on the Home tab in the Quick Steps group. Although changed Quick Steps keep the same location in the gallery, you can rearrange them in Manage Quick Steps.
Create a folder• Folders provide a way to organize email messages, contacts, and tasks in Outlook. To add a folder to the Navigation Pane do the following:• On the Folder tab, in the New group, click New Folder.• Note When in the Calendar view, the New Folder command is replaced with New Calendar.• In the Name box, enter a name for the folder.• In the Select where to place the folder list, click the location for the new folder. The new folder will become a sub folder of the folder you select.• Click OK.
Move Messages into Folders• Select the messages from source folder.• Drag and drop to the destination folder using Navigation Page.• or right click on the messages and select Move option then select the destination• or In the Home tab, select Move
Categories• Color adds visibility to your Outlook items.• Color categories can be assigned to email messages in Microsoft Outlook, which enables you to quickly identify them and associate them with related items• To assign a color category, do the following:• For a message in your Inbox or any message list Right-click the message, point to Categorize, and then click a color category.• For an open message On the Message tab, in the Options group, click Categorize, and then click a color category.
Search• Click the File tab.• Click Options.• Click Search.
Search folders• A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria.• For example, the Unread Mail Search Folder enables you to view all unread messages in one folder, even though the messages might be saved in different folders.
Search folders• In Mail, on the Folder tab, in the New group, click New Search Folder.• Keyboard shortcut To create a Search Folder, click CTRL+SHIFT+P.• From the Select a Search Folder list, click the Search Folder you want to add.• If prompted, under Customize Search Folder, specify the search criteria to use.• To select a different mailbox to search, under Customize Search Folder, click the arrow at the Search mail in box, and then select the mailbox from the list.
Summary• Quick Steps• Folders• Move Messages into Folders• Categories• Search Features