[Notes to trainer: This presentation must beviewed in PowerPoint 2010.If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing. To browse other downloadable Outlook training presentations, see the “Download Office 2010 training” page (http://office.microsoft.com/en-us/powerpoint-help/download-office-2010-training-HA101901726.aspx).For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
Using This TemplateThis Microsoft PowerPoint® template has training content about using conditional formatting in MicrosoftOutlook® 2010 to help manage your Inbox, calendar, and to-do list. Its content is adapted from the Office.com Training course called “Manage your mail and more with conditional formatting.”PowerPoint version: The template must be viewed in PowerPoint 2010. If you don’t have PowerPoint 2010, the videos included in the presentation will not play. If you don’t have PowerPoint 2010, download the PowerPoint Viewer to view these files (http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video playback:If the yellow security bar appears at the top of the screen in PowerPoint, or if a Codec Unavailable message appears in the video playback window, the presentation might have opened in Protected View. To enable video playback, in the yellow security bar at the top of the PowerPoint window, click Enable Editing.Slide layouts: Each slide has a custom layout. To apply the custom layout to a new slide, right-click the slide thumbnail, point to Layout, and click the layout from the Layout gallery. To alter the layouts, open master view and alter the specific master layout in that view. You can find the layout’s title by pointing to its thumbnail.Animations: Custom animation effects are applied throughout the presentation. These include Float In (Up or Down option), Fade, and Zoom. To alter animation effects, click the Animations tab, and use the Add Animation gallery and Timing options. Effect Options gives you choices about the effect; click Animation Pane on the Animations tab to work with multiple animations. Transitions: One transition, Doors, is used to emphasize sections of the slide show. It’s applied on the Course Contents slide, Lesson slide, and the first test slide. Hyperlinks to online course: The template contains a link to the online version of this training course that takes you to the Quick Reference Card that is published for the course.Headers and footers: The template contains a footer that has the course title. To add footers such as the date or slide numbers, click the Insert tab, and click Header & Footer.
Email Enhancements MS Outlook Intermediate
® ®Microsoft Outlook 2010 TrainingE-Mail Enhancements NaveenKumar Namachivayam Founder - testTalk Academy http://naveenkumarn.in
Course contents• Save a Message as a Draft• Mark an Item as Read or Unread• Flag a Message for Follow Up• Recall a Message• Resend a Message• The Rules Wizard• Summary
Save a Message as a Draft• By default, any message that you create, but don’t send, are saved automatically to the Drafts folder. You can return to Outlook later and find the unsent message.• To manually save a draft of a message, do one of the following:• Click Save on the Quick Access Toolbar.• Click the File tab, and then click Save.• To return to a saved draft so that you can continue composing the message, do the following:• In Mail, in the Navigation Pane, click Drafts, and then double-click the message.
Mark an Item as Read or Unread• Select one or more messages that you want to mark as read or unread.• How do I select more than one message?• To select multiple adjacent items, click the first item. Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.), and then hold down SHIFT and then click the last item.• To select nonadjacent items, click the first item, and then hold down CTRL and then click additional items.• On the Home tab, in the Tags group, click Unread/Read.• Keyboard shortcut To mark message as read, press CTRL+Q. To mark message as unread, press CTRL+U.• If you mark a message as unread after replying to or forwarding the message, the message symbol continues to appear as an open envelope. However, it is considered unread for sorting, grouping, or filtering.
Flag a Message for Follow Up• Applying a flag to a message or a contact in Microsoft Outlook gives you a visual reminder to follow up on it in some way. You can use flags with default dates, such as Today, Tomorrow, and Next Week, or customize your flags with specific dates.• In an open message, on the Home tab, in the Tags group, click Follow Up, and then click a flag.• In a message list, such as your Inbox, click to the right of the item to set your default flag. For more default date options, right-click on the flag and select from the drop down list.• If you want more options for the due date, you can add a flag with a custom date. • In an open message, on the Home tab, in the Tags group, click Follow Up, and then click Custom. • In a message list, such as your Inbox, right-click , and then select Custom. • In the Start Date and Due Date boxes, select the dates that you want.
Recall a Message• The recall feature in Microsoft Outlook tries to stop delivery and, optionally, replace an email message that you have already sent to another Microsoft Exchange Server user within your organization.• Message recall is available after you click Send and then realize that you forgot to attach a file, include information in the message, or want to revise what was originally sent. You can’t recall messages sent to email addresses outside your organization.
Recall a Message• To recall a message without sending a revised message, do the following:• In Mail, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes buttons for the Mail, Calendar, and Tasks views and the folders within each view. Click a folder to show the items in the folder.), click Sent Items.• Open the message that you want to recall.• On the Message tab, in the Move group, click Actions, and then click Recall This Message.• Click Delete unread copies of this message.
Resend a Message• In Mail, in the Navigation Pane click Sent Items.• Double-click the message that you want to resend.• On the Message tab, in the Move group, click Actions, and then click Resend This Message.• A new message window opens. If there are multiple recipients, you can remove recipients who don’t need to receive the message again. Click the names that you want to remove, and then press DELETE.• Tip You can also add recipients who weren’t on the original message, add or remove attachments, and change the contents of the message.• Click Send.
The Rules Wizard• A rule is an action that Microsoft Outlook performs automatically upon incoming or outgoing messages, based on conditions that you have specified. You can create a rule from a template, from a message, or using your own conditions.• Rules fall into one of two categories — organization and notification. Rules don’t operate on messages that have been read, only on those that are unread.
The Rules Wizard• The Rules Wizard includes templates for the most frequently used rules, which include the following:• Stay Organized These rules help you file and follow up on messages. For example, you can create a rule for messages from a specific sender, such as Bobby Moore, with the word "sales" in the Subject line, to be flagged for follow-up, categorized as Sales, and moved to a folder named Bobbys Sales.• Stay Up to Date These rules notify you in some way when you receive a particular message. For example, you can create a rule that automatically sends an alert to your mobile device when you receive a message from a family member.• Start from a blank rule These are rules that you create without the aid of a rule template and that you can completely customize.
Summary•Save a Message as a Draft•Mark an Item as Read or Unread•Flag a Message for Follow Up•Recall a Message•Resend a Message•The Rules Wizard